Office Manager

adchs0@r.postjobfree.com 310-***-**** Inglewood, CA 90302

WORK HISTORY

H Code Media. Santa Monca, CA

Office Manager (LAID OFF, RESULTING FROM COVID-19) 02/2020 - Current

ringDNA. Sherman Oaks, CA

Office Manager & Onboarding Specialist 07/2019 - 01/2020 Metal Fatigue Solutions, Inc. Los Angeles, CA

Office Manager 07/2017 - 03/2019

PROFESSIONAL

SUMMARY

A strategic and organized Office

Manager with over 8 years of

experience working within a start

up environment. With an

emphasis on prioritizing

employee and the workplace

experience, I would consider

myself a Jill-Of-All trades who is a

methodical and detail-oriented

team player with expertise in

facility/vendor management.

SKILLS

EDUCATION

Cal State University, Long

Beach

Long Beach, CA

Bachelor of Arts:

Communications

El Camino College

Torrance, CA

Associate of Arts:

Communications & Cultural

Studies

Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates. (Primarily used company platforms such as, G Suite and Slack)

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Transformed prior build out into a fully functioning office. Implemented snack & lunch programs, sound proofing all offices and maintaining office aesthetics.

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Vendor management includes keeping great relationships with vendors and negotiating the best bid for projects needed.

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Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.

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Managed Recruitment, New Hire & On-Boarding process from start to finish. Implemented a more concise and inclusive process in order to enhance employee experience.

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Communicated with average of 10 applicants per day at various stages of hiring process.

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Pre-screened applicants and scheduled interviews with appropriate team members if needed.

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● Primary liaison between visitors, staff, clients & vendors. HR efforts include interview coordination, on/off boarding, new hire needs, work station set-up, etc.

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Culture initiatives included implementing better workplace communication, improving office environment and reiterating employee engagement. (Such as team builders, happy hours, All Hands meetings, etc.).

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Implemented new ideas & new vendors to upkeep the facility and maintain a strong workplace culture.

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● Facilitated the new office move consisting 0f 50 employees. Organized & accurately maintained the overall facility in order to ensure for a great employee experience.

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Implemented & built a foundation for Office, Facilities & Company Personnel procedures.

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● Undertook all administrative, facility & troubleshooting functions.

● Booked & scheduled all meetings, events & all travel inquiries. AP/AR duties included tracking expense reports, data entry (Quickbooks

& Expensify), paying invoices and accurately scheduling and preparing disbursements, etc.

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● Vendor management

● Office systems management

Company Platforms (Slack, G

Suite, Outlook, GreenHouse,

etc.)

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Tech Savvy (Printer, AV &

Technology Troubleshooting)

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● Managed multiple calendars

● Budgeting & AP / AR

● Workplace Experience

● Event Planning

● Facility Coordination

● HR & Recruiting

On-Boarding & New Hire

Retention

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● Relocations Specialist

Tiffany Alvarez

DataScience.com (Inquired By Oracle). Culver City, CA Office & Culture Operations 04/2016 - 07/2017

Live Nation Entertainment- Insomniac Events. Beverly Hills, CA Front Office Manager & Facilities Coordinator 10/2014 - 04/2016 JC Evans Termite Co.. Culver City, CA

Administrative Assistant 04/2012 - 09/2014

Fantastic Sams. Marina Del Rey, CA

Lead Receptionist 01/2010 - 04/2012

Coordinated and monitored the office relocation. (Duties: IT & A/V move, vendor management, contractors, movers, etc.).

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Assisted in all on-boarding / off-boarding procedures for new hires and past employees.

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● Booked all travel accommodations & managed multiple calendars. Ensured the efficient operation of all office equipment & coordinated IT maintenance as needed.

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Stocked kitchens/ office supplies & managed ordering, budgeting, and cleaning operations.

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Maintained the excellent ability to obtain a strong database on existing & previous vendors.

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Managed all culture related activities (i.e.Team Builders, Holiday Parties, & Wellness Week).

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Served as main point of contact for employees, vendors, contractors, and the general public.

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Maintained, evaluated, and recorded inventory records of all facility expenses & supplies.

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● Perform equipment troubleshooting (IT & Xerox Machines). Liaise with the Human Resources Department in regards to new hire benefit coordination.

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Performed all monthly expense reports for the administrative department.

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Planned and scheduled meetings, responded to various inquiries both external & internal,

managed communications via e-mail, phone calls, etc.

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Maintained financial documents and all other accounting records in order to ensure that the

financial aspect of the company ran smoothly

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● Interfaced with clients, stylists and vendors.

● Organized & accurately maintained the overall facility.

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