Executive Assistant Administrative
Resume:
Lindsie Dale
********@*****.***
Irving, TX *****
PROFESSIONAL EXPERIENCE
Sotheby’s International Realty Contract November 2019 – January 2020
Dallas, Texas
Executive Assistant
Provides administrative support/Reception duties to staff
oMaintained calendars in Outlook
oCoordinated group retreats and various company-hosted symposiums and conferences
oAssisted with Receptionist coverage
Highgate January 2019 – October 2019
Irving, Texas
Executive Assistant
Provides administrative support to COO, EVP of Operations and 2 Executive VP’s of Development & Acquisitions
oPrepared, reviewed and assisted with Microsoft documents using Word, Excel and PowerPoint
oMaintained calendars in Outlook
oAssisted with preparations and distributions of annual budgets and financial packages
oCreated/maintained pre-opening checklists for managed hotels
oArranged/planned conference calls, meetings, luncheons and other events
oCoordinated group retreats and various company-hosted symposiums and conferences
oProcessed expense reports and approved for all directs underneath
oCoordinated heavy daily travel arrangements
oAssisted with Receptionist coverage
Lehigh Hanson, Inc. May 2014 – January 2019
SAP Executive Admin Assistant July 2017 – January 2019
Irving, Texas
Provided administrative support for SAP Business Owner & 6 Business Process Team Leads for one of the largest construction materials companies in North America with more than 500 active operations in the U.S. and Canada.
Primary responsibilities included: coordinating meetings/meetings, Hotel/flight and car rentals, PowerPoint and Visio presentations, managing schedule, Reconciling expense reports, etc.
Obtained hardware, software, desktop phones, supplies, security access, name badge for cubicles, WebEx, Access requests to SharePoint and Cell phones if required
Created flash drives with SAP new hire information.
Responsible for PCard Expenses and allocations for 20+ employees, obtaining receipts and collecting information for audit purposes as needed
Responsible for New Vendor Requests
Placed orders for catering with different vendors and dietary restriction requests for daily meetings
Obtained working spaces for all visitors in new commuter spaces and in conference room
Negotiated rates, attritions, cancellations, hotel blocks, banquet halls, audio/visual, lighting and dining across Las Colinas, including permit requirements and shuttles for transportation
Coordinated and negotiated with outside vendors for dates and team building events
Ordered furniture such as tables chairs, TV’s, monitors, mounts, coffee machines, refrigerators, ice machines, tabletops, kitchen supplies for new space
Ordered basic items such as snacks for department and workshops
Formatted information for internal and external communication- memos, emails, presentations, reports, announcements
Maintained and created departmental project folders, project tracking application and file system.
Screened incoming calls and processed correspondence internal and external to the organization
Reserved car rentals and hotel reservations and go over specifics with each individual
Issued COI's of new vendors to management to ensure proper delivery of any requested items or work being accomplished in of SAP
Coordinated FedEx or USPS shipping and mailing for SAP
Ensured all conference rooms were stocked, organized and clean
Supported 45+ employees in SAP of whatever is reasonably asked
HR Executive Admin February 2017 – July 2017
Provided administrative support for 7 department leads in North America & 1 Canadian Team Member
Answered and directed phone calls and email to appropriate parties or take messages.
Managed calendars and scheduled conference calls and meeting rooms, and sent invitations and reminders using Microsoft Outlook. Was able to adjust or prioritize schedules based on last minute changes.
Scheduled and organized meetings and arranged catering and made travel arrangements (domestic and international).
Meeting coordination and assisted with the preparation of presentation materials (MS PowerPoint, etc.).
Compiled meeting materials and policy/procedure information for distribution.
Prepared of various ad-hoc analysis and reports using MS Excel and other tools and systems as necessary.
Prepared purchase card expense reports.
Coded and processed invoices and check requests.
Submitted orders and maintain office supplies inventory.
Performed clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
Organized and maintain files and records.
Used appropriate judgment and discretion when dealing with sensitive and/or confidential
matters and information.
Performed other administrative duties and special projects as assigned.
Administrative Assistant- Legal Department May 2014 – February 2017
Provided administrative support for 7 attorneys in North America & 6 Strategy/Development Team Members
AP & AR through Serengeti, JDE and SAP software programs daily
Created new standard order of procedures for Legal Reporting for Germany
Reviewed and prepares subpoena responses weekly
Applied month-end transactions for business expense transactions and receipts thru BofA
Conducted an array of projects including settlements, litigation, legal research, user set-ups, and processed training communication
EDUCATION
Southern New Hampshire University – Pursuing BBA - 2021
Bachelor’s Degree, Entrepreneurial and Small Business Operations, 2018 - 2021
SKILLS
Microsoft Office Suite (Word, Excel, PowerPoint), FDR tools, PBX, Egencia, Concur, Bank of America - WORKS, CDR, Lotus Notes, Oracle, JWS/Kronos time keeping & payroll, Windows, ACT, MXIE phone system, ResWare, SWAT, SAP, AgentTrax, Titlepoint, BackTrack Linux, Citrix, Sharepoint Office, Adobe, Sage Mas200, Pass, Vector software, JD Edwards Suite, SAP, Serengeti Tracker, Bank of America WORKS, 71 WPM
CERTIFICATIONS
Notary Public, State of Texas, Nov 2023
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