Title of Job
Central Circle Company – Kuwait
Senior Document Controller
November 2015 till Date
Proven Experience as Project’s Office Manager - Daily Routine of Work (Briefly in Medical Field).
Classifying the BOQ Items and Specifying the Specialized Areas Code.
Confirming the transmittals – (Transmittals includes – List of Contents - Previous
Approvals - Company Profile – ISO/CE/…etc. Certifications/ Letter of Appointment – Registrations with Ministry (CMS, Ithimathoukiya, Ministry of Commerce and Industry (Government Documents)), Reference List – Recommended / Listed Vendors in the contract etc.)
Verify the transmittals as per checklist.
Enter in the LOG (Softcopy copy submitting through Aconex and handing over sets of hardcopies to the contractor/concerned company)
MST (Technical Data)
Sample Submission …. etc
Typing letters (Receiving the letters (Softcopy copy through Aconex and hardcopy from the contractor/concerned company)
Receiving Letters/all Correspondences like Transmittals, Drawings…etc from the
Coordinate with sub-contractors, team members…etc.
Registering the Approved Submittals, Drawing, RSAs, MSTs.
Maintaining the LOG of Aconex’s Inbox and Sent Items.
Job Description: - Organize and archive documents like Scanning Documents, Copying Documents. Physically or electronically filing documents, organizing documents and ensuring documents are saved. Retrieval documents either as directed by employees or clients. Records & receives the request system, logs the request in database (either .xlsx/system) and then provide their request. Ability to do the needful efficiently and quickly data retrieve documents and data when needed. Often must edit/recheck/review documents. Request with other staff proper way to create or fill out company & documents. Excellent and able to handle multitask. Attention to detail and reliability. Proficient in computer programs such as word processors spread sheet programs and database systems. Basic analytical experience, proficient typing skills, Data organizations and storage skills. Created and implemented the RFI process within the project. Prepared employee time sheets and expense reports for contract employers. Responsible for all invoicing to and from clients and vendors. Utilize document management software Aconex, Codebook, Revit etc. Prepare and manage purchase orders to meet audit requirements. Prepare and manage transmittals to upload in Aconex. Cross reference of all project tags on drawings and in documents (Submittals like RSA, MST etc).
Title of Job
Al Dhow Engineering General Trading
& Contracting Co. WLL – Kuwait
01/07/2013 to 20/10/2015
Hellman Worldwide Logistics
Company – Kuwait
01/04/2012 to 30/06/2013
Al Kazemi Shipping & logistics Co. –
Sales & Admin
20/09/2010 to 20/06/2012
Sayed Hamid Behbehani & Sons Co. –
01/05/2005 to 30/07/2010
Logistics Receiving Clerk in
Warehouse - Kuwait
Al Homaizi Foodstuff
15/02/1999 to 26/11/2004
Shaheen Alghanim Roads & Bridges
Cont. Co. W.L.L – Kuwait
02/01/1998 – 27/12/1998
Bahrain Exchange Company
01/02/1996 to 25/11/1997
Proven Experience as Logistics Coordinator : Daily Routine of Work (Briefly in Logistics Field)
Receiving Enquiry (Air/Sea/Land..etc) from customer
Requesting (Air/Sea) rate from the agent for that particular region (Countrywide)
Prepare quotation & after achieving the shipment co-ordinate with the agent and get the shipment with proper documents, with / without clearance deliver to their door.
Proven Experience as Buyer/Purchaser - Daily Routine of Work (Briefly in Construction Field) Enquiry from site/concerned department– Quotation – Comparison Sheet – Samples – Purchase Orders (100% or Credit/Terms of Payment/LC) – Freight – Sea/Air/Land ….etc
Awareness of works
Reviews all documents related to the shipments such as HBL (Clauses), MBL (Clauses),
Telex release…etc. Arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule. Expedites all critical orders with local subcontract vendors. Reviews expediting schedules on all customer orders. Obtains and forwards information to planning and sales teams. Prepare shipping and export documentations required for international shipments. Assist customers in import/export clearance by providing custom declarations for shipment transactions. Coordinate with shipping forwarders to obtain and update the shipment tracking information for customers. Arrange and negotiate road, rail, sea or air freight rates with carriers.
Keep logs and records of warehouse stock, executed orders etc. Prepare accurate reports for upper management. Speed up all critical orders with local subcontract vendors. Reviews and speed up schedules on all customer orders. Obtains and forwards information to planning and sales teams. Aware of all duty customs sales including certification and verification, drawback, and submission with governmental agencies.
Knowledge of finding out BOQ reference as per line number and Tag reference. Using suggestive selling techniques to increase e sales. Taking care of the customers’ needs while following company procedures. Assisting customers with choices by providing them with information about products/service.
Builds long-term logistics relationships with business segments with a focus on consolidation and cargo optimization. Timely and cost-effective manner prepare and maintain shipment
Documentation packages for reference purposes. Perform other tasks within International and Logistics team, as and when needed. Coordinates imports and exports procedures and documents. Reviews freight rates: Air, Sea, Land and courier…etc. Liaises with custom brokers for updated reporting procedures and valuations. Co-operate with technical, operations and accounts regarding specifications and payment. Coordinates imports and exports, reviews freight rates: air, courier, and land. Communicates with custom brokers for updated reporting procedures and valuations.
Place and issue Purchase Orders, verify order confirmations are according to agreement. Liaise with Purchase Manager for qualification of suppliers and assure that only qualified suppliers are requested to bid for the actual requirements. Keep informed of potential suppliers, price level, quality level and general ability to deliver. Keep updated with established procedures. Execute other tasks directed by the Country Procurement Manager.
Creating and maintaining long-term relationships with regular customers. Responsible for maintaining a record of all outstanding purchase orders with external vendors.
Evaluating new equipment and techniques. Arranging appointments, maintaining diaries, taking messages, typing and word processing, filing. Organizing and servicing meetings (producing agendas and taking minutes) related to Procurement Dept.
Communicate effectively with clients, and other operational departments, couriers whilst also organizing budgets and courier expenses.
Able to organize personnel, and assist with training as required. Ensuring that quality assurance payments/Cheques are completed and maintained. To coordinate with Procurement department for receiving of office stationary goods items from suppliers as per Purchase Order specifications. Monitor the courses as per quality standard of organization. Coordinates Logistic Management Supervisor in planning, analyzing, and evaluating the process and procedures of logistic management. Negotiate with our agents and shipping lines for local
Charges and ocean freight costs. Directly get in touch with customers to discuss offers, projects and business development possibilities.
Contributes to team effort by accomplishing related results as needed.
Bachelor Degree in Economics, Kerala University. India 1993
Post Graduate Diploma in Computer Applications, NICT, Kerala India 1994.
Type writing lower passed, from Government of India.
Codebook Certificate (Training)
Civil Status : Married
Date of Birth : 29/05/1971
Residence Status in Kuwait : Transferable
Nationality : Indian
Kuwait Driving License holder.
I hereby declare that the above-mentioned information is correct up to my experience’ knowledge and I will solely be responsible for any discrepancy found in them.
Place : Kuwait Name : Reena Varghese
Date : Signature :