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Supervisor Document Controller

Location:
Doha, Qatar
Salary:
8,000QR - 12,000 QR negotiable
Posted:
March 23, 2020

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Resume:

Job Sum

Contracts

ents, RF

worthy m

to conce

procedur

to mainta

Job Role

Principal

C

M

R

ci

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an

Addition

1. Docum

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d

co

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sh

E

ar

mmary – E

s,Correspond

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manner whic

ern departm

res throughou

ain and follo

es & Respon

l Accountabi

Coordinates a

Maintains the

Receives all t

irculate to co

nputs docum

nd up-to-dat

nal Job Role

ment Manage

Coordinates a

ocuments, Q

ommercial c

Maintains the

he will be so

Ensures all re

re circulated

R

Al Reem

Email

Ensures tha

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ments, discip

ut service w

ow consisten

nsibilities

ilities

all activities

e documents

type of cont

oncerns recip

ment data into

te.

es & Respon

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all activities

QA-QC, Con

corresponden

e documents

ole responsib

eceive type

d to concerns

RODEL A

(Mobile)

Bldg. 12,

St. Fereej B

Address: ro

at the Proje

r,Agreement

ocuments etc

stributed inte

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with company

cy methodol

related to th

and drawing

tract docume

pients and d

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nsibilities

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related to th

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nce etc.

s and drawin

ble for handl

of contract

s recipients a

A. FLOR

, +974-3017

Zone 22, St

Bin Mahmo

odelflorante

ect Technica

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c. are proper

ernally/exter

holder etc. T

y should be a

logy in proje

he Document

gs in the Do

ents, corresp

departments.

rd registers e

on Support

he Document

ocument and

ngs in the Do

ling.

documents,

and departm

RANTE

76454

t. 865

oud, Doha, Q

e4@gmail.c

al documen

al documen

rly received

rnally as per

To adopt c

aware of bas

ects.

t Control pro

ocument Con

pondence, te

ensuring that

t Control pro

d drawings, t

ocument Co

correspond

ments.

Qatar

om

nts, Enginee

nts, Samples,

and accurate

approved di

company qu

sic ISO stan

ocedure.

ntrol office u

nder, legal a

at the informa

ocedure, inc

technical, fin

ontrol office

dence, tender

ering Docum

, Method St

ely recorded

istribution m

uality policy

ndards which

under safe.

and same to

ation is accu

luding techn

nancial,

under safe,

r, legal and

ment,

tatem

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matrix

y and

h help

shall

urate

nical

he or

same

Ensures to follows and understand well organized standard hierarchical folder structure for all projects.

Encodes document data into the standard registers ensuring that the information is accurate and up to date.

Produces report to project director & manager and to all project team.

Frequent follow up on documents status and outstanding items with project team and with external parties.

Ensures proper understanding of all client procedure, requirement on documentation perspective to put in place and follow accurately without any discrepancy

Prepares and follow project defined transmittal to client, consultant, sub-contractor and other external parties

Ensures that document are quality checked before transmitting, submitting to internal & external parties to avoid any discrepancy

Ensures project comments are received, sent and tracked and the methods how incorporated comments are filed and traced in an effective way

Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the internal department or to external stakeholder/parties to avoid rejection/confusion.

Monitors and ensures that the latest revision of all documents are available in project and distributed to all concerned parties

Ensures proper monitoring of supersede old documents when new revision issued, able to know how superseded document are processed and what are the steps followed further

Follow the procedures and develop to register construction related documents, maintain Logs accurately on daily basis

Ensures pro activeness in retrieving documents like, reports, correspondence are required by project director, project manager or higher management

Provides support to Project Team by managing incoming/ outgoing project information and documentation on daily basis

Manages the documents registry to allow accurate and easy retrieval of information and able to locate information in a timely manner.

Ensures that all governing documents are properly identified confidential document and handle such kind of document while routing to specify recipients

Receives and register all IFC and As-built during project close out and assist, coordinate with senior document controller for final documentation

Liaises with PD, PM and Engineers for any technical assistance and readily available to location any kind for documents

Job Knowledge

Knowledge in ISO documentation standards

Knowledge in use of spreadsheets, database, word processing and selected job specific software

Knowledge of records management principles and procedures including record keeping and filing principles and practices

Good working knowledge of English, both written and verbal

Knowledge of Office machines and other related equipment

Computer literacy and experience of using a range of Microsoft Office software Job Skills

Organized and efficient, with attention to detail and follow through

Proficient and accurate in data entry and management

Meticulous and able to follow through with tasks promptly.

Strong presentation, organization, communication and time management skills

Good interpersonal skills

Speak clearly and distinctly to convey correct and accurate information effectively

Sets priorities which accurately reflect the relative importance of job responsibilities

Can perform at an advance level of Word, Excel, and Power Point. EMPLOYMENT HISTORY:

August 3, 2010 - Up to Present

Company: BOOM Construction Company

Projects: P003-Lusail Express Way Project Lusail, Doha Qatar, Development of Roads in Block 1300 Duhail, Doha Qatar, Doha Express Way (Road Works) Al Sadd, Doha Qatar

Position: Supervisor Document Controller

April 14, 2007 – May 31, 2010

Project: Qatar Aluminum Project

Company: ABB Germany/ Switzerland

Qatalum Combined Cycle Power Plant CCPP

Messaieed City, State of Qatar

Position: Project Completion System (ProCoSys)/

Document Controller

Duties and Responsibilities:

Works hand in hand with the client ProCoSys Team.

Extensive experience in ProCoSys software.

Prints and compiles Mechanical completion check records to be used for Inspection.

Encodes and verifies punch list items after a quality inspection.

Produce reports that helps Quality Assurance and Quality Control engineers in Analyzing project the status.

Clears punch list items after the job is done on site.

Asks the client for Handover certificates, Livening up Notification, Technical Acceptance Certificates and Take over Certificates.

Responsible for document filing and arrange according to specification for easy Retrieval of document information (electronic & hard copies).

Using database collection, filing and updating.

Receiving incoming documents and distributing to appropriate personnel

Responsible for scheduling request for inspection (RFI) for Mechanical, Electrical, and Instrument.

Reporting to Quality Assurance and Quality Control (QA/QC) Manager.

Preparing documents such of request for inspection-(RFI), QA/QC Data Package of Mechanical, Electrical, for handover to client at the end of the project. other duties may assign.

March 2006 – April 2007

Company: Qatar Datamation System (QDS)

Gridco III Bldg. 1 C-Ring Road

Doha, Qatar

Position: Document Controller/Medical Coordinator

Duties and Responsibilities:

Accept deliveries

Makes delivery note whenever the product is ready to be deliver to the client.

Update and monitor the system weekly and monthly.

Prepare all documents necessary for invoicing.

Makes an invoice proposal.

Makes quotation and letters for the client and for the supplier.

Hold company petty cash.

Report directly to the general manager.

Prepare purchase order for every product request.

Maintenance of systematic recording and filing of all incoming /outgoing Communications.

Promptly & politely attend telephone calls.

Perform faxes, check / send e-mails and filing of all important documents. Keeping file for all the correspondence occurred within the department. August 2003 – February 2006

Project: TPLEX (Tarlac-Pangasinan-La Union Expressway) Company: SMC Construction Company Philippines

Position: Document Controller

Duties and Responsibilities:

Filling of Engineering drawings and documents including vendor data and arranges these documents.

Receiving drawings and document revisions from home office/vendor, replace the superseded revisions by new ones and keep superseded documents accessible for information.

Detailed verification of Database to arrange necessary documents for relevant scope of work.

Handling Incoming Letters, Transmittals Technical documents for relevant scope of work.

Receiving and sending to all discipline design changes and Technical documents, Etc. from Client Subcontractors etc.

Submission of documents to subcontractors thru Transmittal.

Ensure that the document control function is being performed in accordance with the procedures and in a timely manner.

Ensure that all internally prepared drawings are logged in the document control system and that all issues are properly logged with appropriate transmittal

Handle the task of drawing and processing engineering documents.

Communicate effectively with engineering staff on the status drawings.

Organize necessary filling and archiving of technical documents March 2002- August 2003

Company: FILEC Electronics and Electrical Supply

Sta. Rosa, Laguna, Philippines

Position: Document Controller Assistant

Duties and Responsibilities:

Maintaining a tracking facility to enable documents to be updated easily.

Scanning in all relevant new documents.

Checking dispatch documents are accurate.

Presentation and filing of documents and drawings.

Responsible for maintaining hard copy information.

Issuing and distributing controlled copies of information.

Managing and maintaining a Document Control System.

Provide advice on procedures of issue and methods in accessing the system.

Ensuring all documents is as up to date as possible within electronic filing system.

EDUCATIONAL BACKGROUND

University of Perpetual Help System – Philippines, 2002 Bachelor of Science in Computer Science

St. Michaels College of Laguna – Philippines, 1996 Secondary Education

Biñan Elementary School – Philippines, 1991

Primary Education

SEMINAR ATTENDED

Effective Business Communication Venture Gulf Training Center Bldg. No. 67 St. 251 Zone 55, Fareej Al-Soudan, Doha-State of Qatar

Share Point & Documentum Training Course Ashghal Tower 2, West Bay Doha State of Qatar

Word Safety Organization Basic Occupational Safety and Health

Course (BOSHC)

Hotel Rembrandt, Tomas Morato

Quezon City, Philippines

PERSONAL INFORMATION

Date of Birth : 30th of April, 1981

Citizenship : Filipino

Civil Status : Married

Gender : Male

Height : 5’8”

Visa Status : Working Company Visa

Qatar Driver’s License : Valid, 2021-06-12

Language Known : English (Excellent – Oral & Written)

** CHARACTER REFERENCES WILL BE AVAILABLE UPON REQUEST** I hereby certify that above information is true and correct to the best of my knowledge and ability.

Rodel A. Florante

Appplicant



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