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Lead document controller/Information Processing Manager
To manage and coordinate the document control functions and project support services of document control Centre in project control department with special attention towards the quality management system & project quality plan .
Over 10 years of extensive experience in document control, Record management, project support services, system support and administration. Excellent ability to manage large, complex document, tolerant of verifying workload and dynamic priorities. Expertise in electronic document management system (EDMS) using software and databases. (e.g. Aconex,FileNet, Lotus Notes, SharePoint, Focus)
Aconex • MS Office (Word, Excel, Power Point, Outlook) •MS SharePoint • Focus & Lotus
Executive Career History
EGIS RAIL (RIYADH METRO TRANSIT CONSULTANTS) • Riyadh, Saudi Arabia
Senior Document Controller • Dec 2015 to Jun 2019
Worked closely with Package Manager, Project Control Manager and Design Head at Riyadh Metro transit consultants office. Established the system and procedure for engineering design team. provided support to Different Construction Managers. Supervised Daily uploads of drawings and documents in Aconex web based document management system.
Provided Document Control Services through EDMS (Aconex) to the project(RMTC) team and reported information related to the status of the project documents, drawings in accordance with Contract Execution Procedure throughout the life cycle of the project.
kept up-to-date Document Management System (DMS), in order to manage all flows of documents either in electronic form or on paper support.
Maintained a comprehensive computer database, including documentation & drawings corresponding to Client & contractors.
Distributed incoming/outgoing technical documents(Letters, Submittals, NCRs, ITPs, RFIs, Change Notices etc) for comment /approval as per the distribution matrix through Aconex as well hard and soft copy.
Maintained project filing and controlled revision history for hard copy and electronic filing on a regular basis.
Generated, maintained and updated the Project Documents Deliverable Register, which includes transmittals, Technical Documents, drawings & manuals.
Provided coordination to Project control Manager/ engineering Managers/ Package Manager and prepared distribution Matrix in the EDMS.
Prepared daily, weekly and monthly report of documents progress updates for Project Management.
Assisted with audits of internal procedures and processes.
REDCO INTERNATIONAL WLL (RIZZANI, LOTTE, REDCO -JOINT VENTURE) • Doha, Qatar
Senior Document Controller • June 2014 to August 2015
RLR JV was Engaged in construction of Qatar Rail (Green line Elevated section) & I Performed project coordination activities with the project team, Client and Consultants’ representatives.
Managed Electronic Document Management System (ACONEX) to integrate the management and control of projects documentation.
Oversaw transmitting, logging, sorting, filling, scanning, distributing incoming and outgoing correspondences and communications.
Prepared Transmittals and Submittals for Drawings, Inspection Test Plan, Technical Query, Calculations, Specifications and RFIs.
Ensured the distribution matrix of document management system reflects the correct distribution requirement and documents been issued to right person.
Kept track of outstanding correspondence/document and follow-up with responsible managers/engineers to close out the issues.
Handled the project correspondence numbering and distribution system. Kept Record of internal / external documents and maintained its control registers.
Prepared & submitted daily /weekly / monthly progress report to line manager.
Maintained the record files in compliance with QA requirements for audit purposes.
Managed project correspondence, engineering documents, non-conformance reports, engineering queries, field change notices, Letters & method statements.
REDCO INTERNATIONAL WLL • Doha, Qatar
Document Controller • June 2011 to May 2014
played important part of new process while working closely with in-house engineers and draft persons to manage document control system to get a trusting partnership based communication and collaboration with engineering consultants, project management consultants and clients.
Provided Information management support to different Project managers & construction managers.
Provide full admin support to the team.
Supervised daily uploads of drawings and documents in FOCUS (web-based document management system)
Compiled engineering drawings progress/status of all projects regularly for management information.
Prepared document transmittal form (DTF) and outgoing mail, complying with the client’s QA & HSE guidelines
Maintained classification of drawing numbers according to category based on the split of work i.e. Plot Plan, IFC Drawings, Shop drawings etc.
Assisted QA Manager to develop the new work instruction/Quality procedure.
Managed & archived procurement department documentation and record.
EARTHQUAKE RECONSTRUCTION & REHABLITATION AUTHORITY • Islamabad, Pakistan
Administration Coordinator • August 2009 to Feb 2011
Provided Document Control support (gathering, Storage, Retrieval and Management ) to engineering and construction groups.
Ensured sequential numbering system in each outgoing correspondence.
Managed all field office’s resources.
Maintained proper records of the project activities during the implementation of the project available at field office.
Provided training to end users as necessary.
Developed and maintained necessary logs.
Walking: Daily moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
Prepared and delivered Daily report to head office.
UNIFIED SECURE SERVICES • Islamabad, Pakistan
HR Officer • Feb 2008 to July 2009
Maintained filing systems and organized all necessary stuff.
Handled and updated appropriate forms whenever an employee received a promotion or switched to any other department in order to keep all information up-to-date.
Organized staff training sessions, workshops and activities
Scheduled and organized interviews & maintained Human Resource calendars.
Assisted in Staff Performance Appraisal.
Education & Professional Qualifications
Masters of Business Administration (MBA), 2008 • Majors: Human Resource Management
NATIONAL UNIVERSITY OF MODERN LANGUAGES — Islamabad, Pakistan
Bachelors of Arts (B.A), 2003
UNIVERSITY OF PESHAWAR — Peshawar, Pakistan
Diploma in Information Technology (DIT), 2002 • Majors: Information Technology and MS Office
BOARD OF TECHNICAL EDUCATION — Peshawar, Pakistan
Completed ongoing training in the areas of compensation and benefits, employee and labor relations, leaves of absence, workers’ compensation and workplace safety/security.
Completed ongoing training of Working Safely in Confined Spaces (Measures, Hazards and Precautions)
Completed One Day Diversity Training (Celebrating Diversity in the Workplace)