Logistic Assistant
Resume:
BENJIE BATISTIL MONTILLA, Lic. Agr.
Kingking, Pantukan, Compostela Valley Province
Mobile: 090********/090********/ 090********
Email Address: adcdxv@r.postjobfree.com/ Skype: benjie.montilla43
HIGHLIGHTS OF QUALIFICATIONS
Possess two university degrees and is updated with various professional trainings
Strong experience in working for highly reputable international development organizations in project support and logistics management
Demonstrated skills in administration support, project support, coordination, financial/payroll and logistics skills, materials and supply procurement and management
Proficient in MS Word, Excel, PowerPoint and can easily learn new software
Excellent written and verbal communication skills and strong customer service skills
Highly adaptable, flexible and able to get along very well with all stakeholders
PROFESSIONAL EXPERIENCE
Administration and Finance Assistant July 15, 2019- December 31, 2019
TETRA TECH INTERNATIONAL DEVELOPMENT
USAID OCEANS
The Oceans and Fisheries Partnership
General Santos City, Philippines
Administration
Assist in organizing project meetings, appointments, conferences, workshops, seminars and other project gatherings in collaboration with project technical staff; including space reservations, travel, transport, and remittance of payments to vendors, suppliers, service providers, and participants as applicable;
Coordinate printing and reproduction services for reports, training materials, business cards, brochures and similar items, identifying qualified service providers;
Dispatch and receive courier shipments; deliver and route messages and other correspondence to project staff;
Make flight reservations and bookings, obtain tickets, and coordinate international and domestic travel for project staff, consultants and other official travelers in accordance with project travel policies and procedures;
Manage vehicle rentals and other local transport requests for all required official travel;
Manage the facilitation of special events, staff meetings and workshops as requested;
Maintain calendar and tracking list as appropriate for program events, staff travel for internal and external dissemination;
Ensure routine maintenance and cleanliness of project facilities;
Monitor the available office supplies and materials stock to prepare requisition requests for all expendable supplies and materials, ensuring the proper organization, storage and inventory of purchases.
Finance
Receive staff requests and prepare procurement requisitions for goods and services;
Solicit quotations for the procurement of goods and services and interact directly with vendors in compliance with project procedures and policies; participate in vendor selection;
Prepare purchase order with required supporting documentation for procurement approval and forwarding of purchase order to vendor;
Receive, review, verify vendor invoices for payment processing;
Obtain cash advances for staff and program activities participants’ disbursement; with the preparation and submission of required payment documentation.
Other duties as may be assigned, including performance of designated tasks during the absence of the Administration, Finance Officer or program technical staff.
Office/Finance Assistant
University Research Co., LLC February 26, 2019- July 20, 2019
Center for Human Services
USAID Philippines TB Platforms
for Sustainable Detection, Care and Treatment
Iligan City/Marawi, Philippines
Coordinate office operations and provide office management services by maintaining office equipment and updating inventory.
Manage office upkeep and other space requirements including office maintenance concerns.
Monitor land lines and cell phone calls to determine official and personal charges; • Control office correspondences through proper handling, distribution and filing of office mail.
Assist Field Operations Area Manager with regional finance planning, control and monitoring in direct coordination with main office.
Assist in preparing necessary documents for authorized disbursements and ensure that all payments are accurate and timely.
Perform other finance/accounting and logistics related duties as required by supervisor
Administrative Assistant
JHPIEGO- USAID Mindanao Health Project April 2, 2018- December 31, 2018
Iligan City, Lanao del Norte
Marawi and its Corridors and (BaSulTa) Basilan, Sulu, Tawi2x
Facilitate travel arrangement like planes, vehicle rental and hotel accommodations.
Provide administrative support to program activities including reproduction of manuals, preparation of supplies and arrangement of venues.
As required, receives incoming memos, letter, invoices/ billings and other correspondence and classifies and segregate the for routing.
Ensure completeness of the supporting documentations to be attached for payment processing of transactions.
Ensure encoding of purchase order, contracts, letter of authorizations (LOA) for every transaction made in a day and maintain the database centrally.
Update the database particularly the status column whether paid or on process.
Communicate with vendors/suppliers for a send bill arrangement and to update and maintain pre-qualified vendors lists.
Updated office assets & non-consumables, fleet & motorcycles updates, office building & other assets insurance
Warehousing and distribution of project Non Food Items of the project.
Admin and Finance Assistant
Samaritans Purse International Relief-Philippines January 3, 2018-March 30, 2018
Iligan City- Marawi Crisis Project
(Severe Acute Malnutrition Management Project)
Work closely with the Area finance officer in ensuring smooth operations for all finance matters.
Coordinate with the Area HR and Admin Manager for all HR needs of the field staff.
Work closely with Area Logistics Officer to ensure adherence to logistics field operational guidelines and standards.
Responsible for the minimal procurement requests, complete purchase orders and verify delivery of the items for the project.
Administrative Assistant February 2014- November 30, 2016
Plan International Inc., January 9- February 8, 2017 (Service Provider)
Child Centered Recovery & Resiliency Project
Funded by: Margareth Cargill Foundation
Covering 20 Secondary Schools in 2nd District of Davao Oriental
October 28, 2015- present
USAID/OFDA Project
DRR/CCA Project: Increasing Community Disaster Preparedness in Davao Oriental
Covering the areas of 4 Municipalities 2nd District of Davao Oriental
February 1, 2014- July 31, 2015
Provided support to field staffs in food reservation, accommodation, transportation, venue and logistical supports of trainings, seminar/ workshops and other project related activities.
Prepared payment requests of the suppliers
Provided support to field staffs for procurement of office materials/training materials
Updated office records, leave cards, peoples monitoring report/assets & non-consumables, fleet & motorcycles updates, office building & other assets insurance
Facilitated the vetting of the supplier’s anti-terrorism & debarment policy & maintained and updated supplier’s data base.
Advertised biddings & facilitated bidding processes
Cash & Voucher Clerk & Finance Reliever October 13, 2013-January 31, 2014
Plan International Inc.,
WFP Project: TY Bopha Emergency Response
Covering the areas of 3 Municipalities of Agusan Del Sur & 1 Municipality of Surigao del Su
Prepared payroll for the cash for work beneficiaries.
Requested finance of the payroll amount
Consolidated the list of beneficiaries.
Coordinated with partner’s rural bank for the release of the cash for work payment
Requested finance for the bank deposits & bank service charge.
Prepared ID of the beneficiaries.
Prepared request for payment of the suppliers.
Disbursed& replenished petty cash.
Distribution Supervisor June 13, 2013- October 13, 2013
Plan International Inc.,
WFP Project: TY Bopha Emergency Response
Covering the areas of 3 Municipalities of Agusan del Sur & 1 Municipality of Surigao del Sur
Distributed all food items & Cash for Work.
Provided distribution Plan.
Prepared the payroll of food items for beneficiaries.
Facilitated& managed the distribution flow of food item.
Validation of the beneficiaries.
Prepared ID of the beneficiaries.
Consolidated & maintained distribution database of beneficiaries.
Distribution Agent December 12, 2012- May 31, 2013
Save the Children International
TY Bopha Emergency Response
Tagum City Office
Covering the Areas of 3 Municipalities of Compostela Valley affected Communities
Distributed all NFI’s in Education, Shelter, Health & Nutrition & WASH sectors to all target beneficiaries.
Coordinated the partner’s Barangay & School for the schedule of distribution
Prepared distribution plan for the NFI’s
Coordinated with the warehouse & logistics
Checked inventories of the NFI’s & maintained a database of distributed items.
EDUCATION
Earned 24 units of Professional Education, April –May 2014
North Davao Colleges, Panabo City, Davao del Norte
Bachelor of Science in Agricultural Business, June 2008- April 2011
University of Southeastern Philippines
Tagum-Mabini External Studies Program
Pantukan, Compostela Valley Province
Bachelor of Science in Agricultural Education, June 2003- April 2005
University of Southeastern Philippines
Tagum-Mabini External Studies Program
Pantukan, Compostela Valley Province
Other Professional Development Trainings and Courses
Registered Agriculturist- PRC Exam for Board of Agriculturist given last Nov. 27-30, 2017
TESDA NC II in Aquaculture- August- September 2016
Lupon School of Fisheries, Lupon, Davao Oriental
TESDA NC II in Horticulture- June 2010-2011
Ladderized Course / Scholarship
Administrative Training on Grants & Agreement USAID Policy
Tiara Oriental Hotel
Makati City, Philippines
Speaker: Tom Eberhart- Grants Compliance Manager
Lyra Vega- Grants Compliance Officer
CHARACTER REFERENCES:
Ms. Rosalind H. Sichon
Administrative and Finance Officer
USAID OCEANS/Tetra Tech ARD-Philippines Branch
General Santos City, Philippines
adcdxv@r.postjobfree.com
Ms. Sheena Marie Nolasco
Program Assistant
USAID OCEANS/Tetra Tech ARD-Philippines Branch
General Santos City, Philippines
adcdxv@r.postjobfree.com
Mr. Lemuelle Moniño, R.N
Patient Centered Care/Training Coordinator
USAID TB Platforms Detection, Treatment and Care
Iligan City, Philippines
lmoniñio@urc-chs.com
Mr. Steve Francis L. Sarigumba, RSW
Technical Officer
Save the Children Philippines
Iligan City, Lanao Del Norte
adcdxv@r.postjobfree.com
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