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Logistic Assistant

Location:
Davao City, Davao Province, Philippines
Salary:
45,000.00
Posted:
March 20, 2020

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Resume:

BENJIE BATISTIL MONTILLA, Lic. Agr.

Kingking, Pantukan, Compostela Valley Province

Mobile: 090********/090********/ 090********

Email Address: adcdxv@r.postjobfree.com/ Skype: benjie.montilla43

HIGHLIGHTS OF QUALIFICATIONS

Possess two university degrees and is updated with various professional trainings

Strong experience in working for highly reputable international development organizations in project support and logistics management

Demonstrated skills in administration support, project support, coordination, financial/payroll and logistics skills, materials and supply procurement and management

Proficient in MS Word, Excel, PowerPoint and can easily learn new software

Excellent written and verbal communication skills and strong customer service skills

Highly adaptable, flexible and able to get along very well with all stakeholders

PROFESSIONAL EXPERIENCE

Administration and Finance Assistant July 15, 2019- December 31, 2019

TETRA TECH INTERNATIONAL DEVELOPMENT

USAID OCEANS

The Oceans and Fisheries Partnership

General Santos City, Philippines

Administration

Assist in organizing project meetings, appointments, conferences, workshops, seminars and other project gatherings in collaboration with project technical staff; including space reservations, travel, transport, and remittance of payments to vendors, suppliers, service providers, and participants as applicable;

Coordinate printing and reproduction services for reports, training materials, business cards, brochures and similar items, identifying qualified service providers;

Dispatch and receive courier shipments; deliver and route messages and other correspondence to project staff;

Make flight reservations and bookings, obtain tickets, and coordinate international and domestic travel for project staff, consultants and other official travelers in accordance with project travel policies and procedures;

Manage vehicle rentals and other local transport requests for all required official travel;

Manage the facilitation of special events, staff meetings and workshops as requested;

Maintain calendar and tracking list as appropriate for program events, staff travel for internal and external dissemination;

Ensure routine maintenance and cleanliness of project facilities;

Monitor the available office supplies and materials stock to prepare requisition requests for all expendable supplies and materials, ensuring the proper organization, storage and inventory of purchases.

Finance

Receive staff requests and prepare procurement requisitions for goods and services;

Solicit quotations for the procurement of goods and services and interact directly with vendors in compliance with project procedures and policies; participate in vendor selection;

Prepare purchase order with required supporting documentation for procurement approval and forwarding of purchase order to vendor;

Receive, review, verify vendor invoices for payment processing;

Obtain cash advances for staff and program activities participants’ disbursement; with the preparation and submission of required payment documentation.

Other duties as may be assigned, including performance of designated tasks during the absence of the Administration, Finance Officer or program technical staff.

Office/Finance Assistant

University Research Co., LLC February 26, 2019- July 20, 2019

Center for Human Services

USAID Philippines TB Platforms

for Sustainable Detection, Care and Treatment

Iligan City/Marawi, Philippines

Coordinate office operations and provide office management services by maintaining office equipment and updating inventory.

Manage office upkeep and other space requirements including office maintenance concerns.

Monitor land lines and cell phone calls to determine official and personal charges; • Control office correspondences through proper handling, distribution and filing of office mail.

Assist Field Operations Area Manager with regional finance planning, control and monitoring in direct coordination with main office.

Assist in preparing necessary documents for authorized disbursements and ensure that all payments are accurate and timely.

Perform other finance/accounting and logistics related duties as required by supervisor

Administrative Assistant

JHPIEGO- USAID Mindanao Health Project April 2, 2018- December 31, 2018

Iligan City, Lanao del Norte

Marawi and its Corridors and (BaSulTa) Basilan, Sulu, Tawi2x

Facilitate travel arrangement like planes, vehicle rental and hotel accommodations.

Provide administrative support to program activities including reproduction of manuals, preparation of supplies and arrangement of venues.

As required, receives incoming memos, letter, invoices/ billings and other correspondence and classifies and segregate the for routing.

Ensure completeness of the supporting documentations to be attached for payment processing of transactions.

Ensure encoding of purchase order, contracts, letter of authorizations (LOA) for every transaction made in a day and maintain the database centrally.

Update the database particularly the status column whether paid or on process.

Communicate with vendors/suppliers for a send bill arrangement and to update and maintain pre-qualified vendors lists.

Updated office assets & non-consumables, fleet & motorcycles updates, office building & other assets insurance

Warehousing and distribution of project Non Food Items of the project.

Admin and Finance Assistant

Samaritans Purse International Relief-Philippines January 3, 2018-March 30, 2018

Iligan City- Marawi Crisis Project

(Severe Acute Malnutrition Management Project)

Work closely with the Area finance officer in ensuring smooth operations for all finance matters.

Coordinate with the Area HR and Admin Manager for all HR needs of the field staff.

Work closely with Area Logistics Officer to ensure adherence to logistics field operational guidelines and standards.

Responsible for the minimal procurement requests, complete purchase orders and verify delivery of the items for the project.

Administrative Assistant February 2014- November 30, 2016

Plan International Inc., January 9- February 8, 2017 (Service Provider)

Child Centered Recovery & Resiliency Project

Funded by: Margareth Cargill Foundation

Covering 20 Secondary Schools in 2nd District of Davao Oriental

October 28, 2015- present

USAID/OFDA Project

DRR/CCA Project: Increasing Community Disaster Preparedness in Davao Oriental

Covering the areas of 4 Municipalities 2nd District of Davao Oriental

February 1, 2014- July 31, 2015

Provided support to field staffs in food reservation, accommodation, transportation, venue and logistical supports of trainings, seminar/ workshops and other project related activities.

Prepared payment requests of the suppliers

Provided support to field staffs for procurement of office materials/training materials

Updated office records, leave cards, peoples monitoring report/assets & non-consumables, fleet & motorcycles updates, office building & other assets insurance

Facilitated the vetting of the supplier’s anti-terrorism & debarment policy & maintained and updated supplier’s data base.

Advertised biddings & facilitated bidding processes

Cash & Voucher Clerk & Finance Reliever October 13, 2013-January 31, 2014

Plan International Inc.,

WFP Project: TY Bopha Emergency Response

Covering the areas of 3 Municipalities of Agusan Del Sur & 1 Municipality of Surigao del Su

Prepared payroll for the cash for work beneficiaries.

Requested finance of the payroll amount

Consolidated the list of beneficiaries.

Coordinated with partner’s rural bank for the release of the cash for work payment

Requested finance for the bank deposits & bank service charge.

Prepared ID of the beneficiaries.

Prepared request for payment of the suppliers.

Disbursed& replenished petty cash.

Distribution Supervisor June 13, 2013- October 13, 2013

Plan International Inc.,

WFP Project: TY Bopha Emergency Response

Covering the areas of 3 Municipalities of Agusan del Sur & 1 Municipality of Surigao del Sur

Distributed all food items & Cash for Work.

Provided distribution Plan.

Prepared the payroll of food items for beneficiaries.

Facilitated& managed the distribution flow of food item.

Validation of the beneficiaries.

Prepared ID of the beneficiaries.

Consolidated & maintained distribution database of beneficiaries.

Distribution Agent December 12, 2012- May 31, 2013

Save the Children International

TY Bopha Emergency Response

Tagum City Office

Covering the Areas of 3 Municipalities of Compostela Valley affected Communities

Distributed all NFI’s in Education, Shelter, Health & Nutrition & WASH sectors to all target beneficiaries.

Coordinated the partner’s Barangay & School for the schedule of distribution

Prepared distribution plan for the NFI’s

Coordinated with the warehouse & logistics

Checked inventories of the NFI’s & maintained a database of distributed items.

EDUCATION

Earned 24 units of Professional Education, April –May 2014

North Davao Colleges, Panabo City, Davao del Norte

Bachelor of Science in Agricultural Business, June 2008- April 2011

University of Southeastern Philippines

Tagum-Mabini External Studies Program

Pantukan, Compostela Valley Province

Bachelor of Science in Agricultural Education, June 2003- April 2005

University of Southeastern Philippines

Tagum-Mabini External Studies Program

Pantukan, Compostela Valley Province

Other Professional Development Trainings and Courses

Registered Agriculturist- PRC Exam for Board of Agriculturist given last Nov. 27-30, 2017

TESDA NC II in Aquaculture- August- September 2016

Lupon School of Fisheries, Lupon, Davao Oriental

TESDA NC II in Horticulture- June 2010-2011

Ladderized Course / Scholarship

Administrative Training on Grants & Agreement USAID Policy

Tiara Oriental Hotel

Makati City, Philippines

Speaker: Tom Eberhart- Grants Compliance Manager

Lyra Vega- Grants Compliance Officer

CHARACTER REFERENCES:

Ms. Rosalind H. Sichon

Administrative and Finance Officer

USAID OCEANS/Tetra Tech ARD-Philippines Branch

General Santos City, Philippines

091********

adcdxv@r.postjobfree.com

Ms. Sheena Marie Nolasco

Program Assistant

USAID OCEANS/Tetra Tech ARD-Philippines Branch

General Santos City, Philippines

094********

adcdxv@r.postjobfree.com

Mr. Lemuelle Moniño, R.N

Patient Centered Care/Training Coordinator

USAID TB Platforms Detection, Treatment and Care

Iligan City, Philippines

099********

lmoniñio@urc-chs.com

Mr. Steve Francis L. Sarigumba, RSW

Technical Officer

Save the Children Philippines

Iligan City, Lanao Del Norte

091********

adcdxv@r.postjobfree.com



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