Document Controller / Procurement Admin / Logistics Coordinator

OBJECTIVE

Ciara Pamela Martinez

Name: Ciara Pamela “Raphie” Martinez

Address: Mansoura, Doha – Qatar

Mobile #: +974-****-****

Email: *******@*****.***

Date of Birth: Dec. 15, 1984

Place of Birth: San Juan, M.M.,

Philippines

Civil Status: Single

Citizenship: Filipino

Visa Status: Transferrable w/ NOC

Administrative professional with several years of

experience in covering a full spectrum of administrative duties, including office support, customer care, document preparation, travel/meeting coordination, billing/invoicing telesales, and logistics. A hardworking and organized individual with proven reputation to manage multiple projects in a fast-paced work environment delivering a cost efficient workflow.

To obtain a position in a professional environment that will challenge me further where I can utilize my skills and gain more experience while allowing me to contribute to the continued growth and success of the organization. EDUCATION

2006 Bachelor of Science in Electrical Engineering Technology

(Under Graduate)

Rizal Technological University

Mandaluyong City, Manila, Philippines

EMPLOYMENT HISTORY

Aug 2015 – Dec 2019 Document Controller

Unique Design Co.

Doha, Qatar

Responsible for incoming and outgoing documents

Ensure to meet the submission deadline for the Shop Drawings and Material Submittals

Following up status of the submittals

Preparing forms for RFI, WRI, MRI and etc.

Responsible on technical/tender department documentation

Clerical job such as filing, memo writing, minutes of meeting, correspondence, scanning, responding to sites and supplier inquiries via email and over the phone, etc.

Responsible for preparation of tender/offer/quotation

Assisting technical manager on counting loose furniture as per BOQ against provided drawings

Responsible for requesting budgetary offers from the specified and alternative suppliers

Assisting technical manager for the placed orders and shipment status

Liaising with shipping vendors against best possible freight cost and service reliability

Ensures quality and quantity of the items received are in good condition, complete and as per required item

Liaising with clearing agents for shipment clearance till delivery to the site/warehouse

Liaising with the storekeeper regarding shipment expected to be delivered in the site.

Receives couriered items for small quantities and to be delivered to the site

Liaising with suppliers, insurance company and site in-charge concerning on damaged/loss claims Nov 2012 – Jul 2015 Procurement Administrator/Logistics Coordinator PAT Engineering Enterprises W.L.L.

Doha, Qatar

Updating LPO Control List

Responsible for incoming and outgoing documents

Placing orders with local and international suppliers

Responsible on department documentation

Clerical job such as filing, memo writing, scanning, responding to sites and supplier inquiries via email and over the phone, etc.

Preparation Shipment Status Report

Checking Suppliers Invoices and Delivery Notes against Purchase Orders for payment approval

Informing the suppliers regarding funds wire transferred and cheque collections

Responsible for outbound logistics of the sites requested materials

Tracking of Orders against sites material requisitions

Liaising with requestors regarding scheduled deliveries

Receives couriered items and forward to the requestor to schedule the installation

Liaising with suppliers and site in-charge concerning warranty claims

Liaising with Finance Dept. in regards of payment preparation

Liaising with shipping vendors against best possible freight cost and service reliability

Liaising with clearing agents for shipment clearance till delivery to the site/warehouse April 2011 – Oct. 2012 Logistics Administrator

Khalid Scientific Co. (W.L.L)

Doha, Qatar

Preparation and tracking of Orders against LPO’s received

Preparation of Delivery Notes

Processing of requests for regular maintenance and claims against defective items

Scheduling of deliveries

Collection of Delivery Notes every end of the day

Preparation of Monthly and Annual Sales Report, Delivery Report, and Shipment Status Report

Clerical job such as filing, memo writing, scanning, responding to customer’s inquiries via email and over the phone, etc.

Responsible for inbound and outbound logistics of the Medical Supplies Dept., Radiology & Surgical Dept., & Medical Equipment Dept.

Liaising with suppliers against best possible price and delivery date

Liaising with customers regarding scheduled deliveries

Receives goods and ensures product quality and safety until delivered to end users

Liaising with suppliers and customers concerning warranty claims

Liaising with Finance Dept. and Technical Engineers in reference to Field Service Reports and payment collection

Liaising with shipping vendors against best possible freight cost and service reliability May 2009 – Mar. 2011 Secretary cum Receptionist/ Document Controller/ Encoder/Accounts Assistant ALFINIQIA Contracting and Trading Company

Doha, Qatar

Responsible for visitor assistance, receiving incoming/outgoing calls and general administrative / office duties

Responsible in following up all shipments from suppliers abroad

In- charge of sending documents through couriers

Responsible for applying insurance on all vehicles, workers, office staff and management

Preparing request for insurance renewal

Responsible in sending letter to insurance company for any claims

Liaising with Finance Dept. in regards of payment (payables and collectibles)

Responsible for progress invoice preparation as per operations manager instructions

Inputs project plan to primavera as per engineer instructions PROFESSIONAL SKILLS

Administrative Support Report Making MS Word Telesales Documentation Time Management MS Excel Primavera

Purchasing Project Scheduling MS Powerpoint Aconex Negotiation Verbal Communication MS Outlook

Data Analysis Written Communication Internet

Logistics Customer Service Adobe Photoshop

PERSONAL SKILLS

Goal Oriented Detail Oriented Can work under pressure Proactive Good Team Player Independent

Flexible Target Oriented Aggressive

Confident Ability to multi-task Motivated

Hardworking Can do attitude Optimistic

Organized Punctual Approachable

Assist other administrative staff with overflow work, including word processing and data entry

Responsible for providing general assistance to the company’s executives and for answering the telephone, completing assigned task and various other clerical work

Taking some of the manager responsibilities and working more closely with the management

In–charge of monitoring and distributing erection and fabrication drawing to designated department

Follow up for approval of drawings from consultant

Typing correspondences and transcribing hand written or verbal instruction

Organize office files and incoming / outgoing documents

Contact this candidate