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Document Control Assistant

Location:
Fereej Ibn Dirhem, Qatar
Salary:
4000
Posted:
March 18, 2020

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Resume:

L. MANSOOR ALI

Mobile: +974-********

Email : adccm8@r.postjobfree.com

CAREER OBJECTIVE

Seeking a position where my strong Administrative, HR background and my ability to execute a variety of projects simultaneously will be utilized.

PROFESSIONAL EXPERIENCE.

Over 9 years work experience, gained wide knowledge of Office Administration, Document Controller, Admin Assistant & HR Dept (PRO).

PROFESSIONAL EXPERIENCE.

Lunar Lights & Electronics – State of Qatar

DOCUMENT CONTROLLER cum Administration Officer

July 2019 to Present

Check for accuracy and edit files, like contracts

Review and update technical documents (e.g. manuals and workflows)

Maintain confidentiality around sensitive information and terms of agreement

Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)

Ensure control and coordination of projects documentation and data

Ensure all drawings/documentation are correctly identified, distributed and filed/stored

General document control activities such as photocopying, scanning, analysis of Suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality

Assistance in the preparation collation and issue of reports and registers as may be required.

Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, Systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.

Monitor technical documents review and approval in accordance with agreed schedule

M-hq Advocates of Law Switzerland (Dubai Branch)

SENIOR DOCUMENT CONTROLLER Cum ADMIN ASSISTANT

May 2016 to April 2019

Implement and maintain document control processes and procedures

Develop and maintain the Document Management System

Manage all flows of documents either in electronic form or on paper support

Ensure Document Management accordingly to established procedures or standard(Documents numbering, formats, issuance, review, dispatch, recording and archiving)

Maintain and manage electronic and hard copy documents as required

Process incoming documentation (registration in the DMS, internal distribution, archiving)

Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)

Ensure control and coordination of projects documentation and data

Ensure all drawings/documentation are correctly identified, distributed and filed/stored

General document control activities such as photocopying, scanning, analysis of Suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality

Assistance in the preparation collation and issue of reports and registers as may be required.

Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, Systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.

Monitor technical documents review and approval in accordance with agreed schedule

Monitoring of documentation progress in cooperation with the project planner

Produce internal and external (Clients and Suppliers) over-due reports

Ensuring the use of standardized forms and templates

Set-up Projects folders and facilitate Project communication process.

Establish and maintain the Master Document Register in cooperation with the Project team

Collate, produce and submit QA Documentation for Clients.

A.G Raisi Group of Companies – Dubai, U.A.E

DOCUMENT CONTROLLER cum PUBLIC RELATION OFFICER:

September 2013 to April 2016

Reporting to Project Manager & Commercial Manager.

Submitting drawings, samples, Technical submissions to Worley Parsons.

Maintaining outgoing and incoming logs in spreadsheets.

Following the commented & rejected submissions.

Coordinate with suppliers and subcontractors

Reporting Updated Log Registers to the Planning Engineer

Coordinating with client, consultant.

Tracing the commented documents as per site people request.

Sending Daily report to consultant.

Weekly sending Updated Register to Internal Dept.

Send employees a notification on documentation required prior to their visa/labor card expiring.

Obtain and update immigration list for the establishment, from number of employees, fines report, visa expiry, etc.

Assist the company and the employees with visa arrangements in Embassies.

To maintain database of all passports and residence visas by scanning all documents and directly updating the database when details change.

Process and renewal registrations for all Vehicles.

Submit detailed reports related to visa expenses to the finance department.

Pickup and Drop employees from and to the airport if needed.

Serco Gobal Solution – Chennai, India

ADMINISTRATIVE ASSISTANT:

September 2012 to July 2013

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintain confidential records and files

Resolves administrative problems by coordinating preparation of reports,

Analysing data, and identifying solutions

Perform data entry and scan documents

Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

Answer calls from customers regarding their inquiries

Provide secretarial and administrative support to management and other staff

Assist in resolving any administrative problems

Maintain office supplies for department

Schedule and coordinate meetings, appointments and travel arrangements for Managers

ACADEMIC CREDENTIALS:

EXAM / DEGREE

YEAR

NAME OF INSTITUTE

UNIVERSITY / BOARD

B SC (Computer Science)

2012

Annai Arts and Science College

Bharathidasan

University.

Higher Secondary

2009

Ramasamy Higher Secondary School. Chidambaram.

State Board

COMPUTER SKILLS:

Proficient in a variety of software programs such as Microsoft Office Word, Excel, Power Point, Access, FrontPage and Oracle.

Installation & Configuration of computer systems with Win 2000/XP and Internet connections, Email Software (MS Outlook Express).

Strong troubleshooting and problem-solving skills.

KEY SKILLS:

Experience providing Administrative and HR support to senior management.

Strong decision making and problem solving abilities.

Conduct research effectively and create effective reports.

Excellent organizational and analysis abilities.

Effective at in depth performance management.

Present information clearly and efficiently in all reports.

Ability to maintain confidential / sensitive information.

Excellent professional communication, both written and oral.

Flexibility with working hours and ability to work under pressure.

PERSONAL DETAILS:

DATE OF BIRTH : 18 – 05 - 1991

NATIONALITY : INDIAN

RELIGION : MUSLIM

GENDER : MALE

MARITAL STATUS : Married

LANGUAGE : ENGLISH, MALAYALAM, TAMIL

CONTACT NUMBER : +974-********

DRIVING LICENSE : 3521060

DECLARATION

I further declare that the information made by me in this form is true and complete to the best of my knowledge; I understand and accept the fact that information in this form will be used on all recruitment related purposes of the company.

Sincerely,

L. MANSOOR ALI



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