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Administrative Assistant Document Control

Location:
Dickinson, TX
Salary:
44000
Posted:
March 17, 2020

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Resume:

Kimberly Walker

*** *** ******

Dickinson, TX. **539

Cell 903-***-****

adccbi@r.postjobfree.com

Experience:

GB Biosciences Houston, TX. April 2014 – August 2019 Operations Administrative Assistant

Knowledge in P2P process. Processing purchase requests and invoices. Demonstrated ability to work in multi-cultural environment and global organization. Lead several projects for the Operations department to improve communication with shop floor, from scoping to implementation of solutions in-line with end users’ needs (processes, tools, roles and responsibilities). Responsible for all document control and archiving within the Operations department as well as Logistics. In charge of the Operations' communications.

Preparation of department and site events, conferences, celebrations, workshops and all the associated logistics. Responsible for reporting department compliance KPI, on a weekly basis for regulatory training. On a monthly basis, ensuring with business owners, that business unit performance reports are prepared and ready on time for the Site leadership team review. In charge of office supplies for the department. Provide daily support to Operations group should the team have any special requests within my sphere of influence and role and responsibility. Served on HSSE Site Committee. Assisted with design and implementation of behavior based recognition program. Polyvalent, multidisciplinary and multi-task oriented, well organized, promoter of diversity and inclusion. GB Biosciences Houston, TX. March 2012 – April 2014 Mechanical Integrity /Maintenance Administrator/ Relief Device Coordinator Scheduling and tracking equipment inspections. Checking inspection paperwork for accuracy following procedures. Writing work notifications in SAP as needed from results of inspection report and recommendations of the inspector. Attaching Inspection reports and other records in SAP as needed. Transferring and verifying data from pipe readings into the U-Pipe system. Writing PM's for inspection schedules. Purchasing office supplies and inspection supplies from various vendors. Scheduling of removal and inspections of safety relief devices and tracking the safety relief devices inspection reports from the vendor for historical records of that device. Physically verifying the types and sizes of relief devices as they were received back from the vendor. Verifying relief devices were correctly installed after return from vendor. Tracking vacation hours, on call list, and hours worked for the mechanical integrity departments and maintenance departments as needed. Worked with mechanical integrity manager to create an electronic filing system for all inspection reports and equipment data. Responsible for archival and control of records in all maintenance departments. Bartlett Telecom League City, TX. January 2010 – November 2016 Payroll Specialist

Conduct bi-Weekly payroll and payroll taxes for 10+ employees, including multi-state, multi project, per diem, and, reimbursable/non reimbursable expenses. Guardian Sealtech Deer Park, TX. October 2011 – February 2012 Project Administrator (Contractor)

Helped to implement a new payroll and accounting software that would streamline the payroll and billing process. Instead of having a payroll person enter time manually into a spreadsheet to send to ADP and then have another person keying in time and materials, field supervisors can now enter time and materials from the field and the data be processed directly to different departments as needed for billing etc. MPR Services, Inc. Dickinson, TX June 2008 - December 2009 Engineering Clerk

Responsible for document control for current projects as well as creating (IOM) installation, operation and maintenance manuals, and job books for each pressure vessel or skid project. Gathered, created and edited project documents, instrument specifications, piping specifications, equipment specifications, and electrical specifications using Excel, Word and pdf editing software. Created and edited cost and budget estimate spreadsheets in Excel and tracked actual costs and expenditures in SAP. Created and kept up with weekly budget and cost reports. Responsible for obtaining and tracking Canadian registration numbers on all company owned pressure vessels and skids. Education:

Western Governors University, Salt Lake City, UT Human Resources 2019 - Current Western Governors University, Salt Lake City, UT Accounting 2012 - 2013 Galveston College, Galveston, TX Accounting 2010 - 2012 Computer Software:

ADP, AS400, Word, JD Edwards One World, Quick Books, CSP, Faspac, MAS90, Outlook, Microsoft Project, MS Office, Visio, SAP, Workingbird Overnite Software, Adobe Acrobat Pro, Concur, EZ Procure, Remark Office OMR.



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