Administration/Payroll/PA

CURRICULUM VITEA

PERSONAL

Surname: Terblanche

Full Name: Charlene

Residential Address: 22A Springerleap, Meerensee, Richards Bay, 3901 Postal Address: 22A Springerleap, Meerensee, Richards Bay, 3901 Cell: 082-***-****

E-mail: ************@*****.***

Date of Birth: 26 November 1971

ID Number: 711***-****-***

Age: 48 years

Dependant: 1 (18 years)

Languages: Afrikaans and English

Marital status: Married

Health: Good

Driver’s license: Code EB

EDUCATION

School: Richardsbaai Hoër

Highest Std Passed: Matric (1989)

Subjects: Afrikaans, English, Economics, Biology, Accounting, Typing

Extra Curricular: Landsdiens (1987-1989)

Assisted in School Tuck shop: Opening, stock control, petty cash banking, School Choir

Courses:

Attended Effective Marketing Course in Telephonic and Public Relation Skills

Malimela Course in better relations between worker and work place

QData Dynamic – TimeQ Operators

VIP – Tax Year End

VIP – Casual Wages System

Pastel – Accounting and Payroll

EMPLOYMENT HISTORY:

Employer: Bergsig Eco Estate, Bela Bela

Position: Hospitality Manager

Duties:

Petty Cash Control – Excel Sheet

Additional Income received - Excel Sheet update

Credit Card Control - Sheet Update after purchases.

Control of Staff shop – buying and selling stock to staff. Stock Control on excel spreadsheet.

Control of Reception Fridge – buying and selling; including weekly stock control.

Stock Control of all décor, equipment and linen rooms.

Payroll – Personnel hours worked was drawn from Uniclox Time and Attendance system. Hours and overtime worked was recorded on excel sheet; which was sent to head office month end.

Worked out staff off roster.

Quotations – Done on various online websites like Semper; Rooms for Africa, Travelground, Afristay etc.

Online capturing (Semper) of all transactions from client like payments; extras and discounts.

Front Office – meeting and welcoming clients.

Keeping area clean and tidy

Length of Service: April 2016 – July 2019

Reason for leaving: End of Contract

Employer: Nadwest Group of Companies

Owner: JR vd Merwe

Reported to: Owner

Position: Personal Assistant

Duties: Hireloo Property

Maintenance: Building, yard, appearance, globes etc

Advertisement of office space

Assist Tenants in any way needed

Credit Control

Monthly budgets and recons on income & expenses

Create and maintain filing system both electronically and manually

Word Processing: power point presentations, proposals

All admin and correspondence related work

Oversee gardener & office cleaner

Run errands – buying of stationary, gifts etc

Pastel Payroll

Length of Service: January 2013 – March 2016

Afriloo Toilet Hire

Pastel – Accounting

Drew up Monthly payment schedule

Monthly budgets & recons on income & expenses.

Create and maintain filing system - electronically and manually

All admin and correspondence related work

Banking of cash that comes in

Running errands – buying groceries, posting documents etc

Pastel Payroll – Monthly and Fortnightly

Loading supplier and other payments on Standard Bank via EBS. Length of Service: January 2013 – July 2013

Reason for Leaving: Only assisted Afriloo temporarily Duties: JR vd Merwe – Personal

Ponyfish – drew up rental agreement. Send out renewal letters

& check that rent is paid

Address any maintenance issues at Ponyfish

Act in requests to deal with personal issues, i.e. vehicles, banking, legal claims, medical claims, policies, vehicle and home insurance

Arrange personal and business travel, accommodation

Deal with creditors queries & payment of creditors

Monthly budgets & recons on income & expenses

Wynwood Flat – act on Wynwood related queries

Invoicing of Luna Consulting invoices to various companies

Lunatic – recon on Fair Lady & Lunatic – advertising thereof & forwarding mooring invoices

Create and maintain filing system - electronically and manually

Word Processing: powerpoint presentations, proposals

All admin and correspondence related work

Length of Service: 2010-2016

Employer: IPISA

Manager: Zee Haniff & Kobus vd Merwe

Contact number: 083-***-****

Position: Personal Assistant

Duties:

Doing various personal and business actions for both directors.

Pastel Accounting – invoicing clients on a daily basis, printing statements and reports month end.

Pastel Payroll – consisting of 6 employees.

In charge of debtors and creditors

Compiling recons of all debtors & creditors invoices

Completing Vendor documentation

In charge of all administration.

Compiling and printing of training certificates

Driving trainer to various sites

Overseeing and assisting sales personnel

Assisting clients on all levels.

Doing all online banking and payments

In charge of kitchen/dining room; planning & preparation of meals

Purchasing of all goods

Length of Service 2010-2012

Reason for leaving Promoted to other business of Kobus vd Merwe Employer: Prestige Cleaning Services

Manager: Steven Gibb

Reported to: Tanya Crous – Financial Administrator Contact number: 084-***-****

Position: Receptionist / Wage Administrator

Duties:

Receptionist

Welcomed clients

Made calls, reservations, bookings for Manager and Site Supervisors

Messages that were left were noted in their Message book.

Were responsible for sending & receiving faxes – this had to be logged in a “Fax receive & send” journal

Were responsible for sending documents via Courier Service

Typing of correspondence, quotes, minutes etc for Manager, Sales Rep and Site Supervisors.

Did the monthly equity report for the GM.

Filing of necessary documents

Wage Administrator

Completed monthly Admin Register for office staff (leave & sick leave) – this had to be signed by GM and was sent to Prestige Head Office. VIP Payroll System:

I was responsible for the Temporary and Permanent Payroll.

It consisted of about 500 employees.

Printed employee registers for both payrolls – these were handed to sups.

They filled in absents, leave, sick leave, short time and over time.

I received the signed registers back and captured all the info onto VIP.

All changes on the payroll (e.g. Rate increase, job description, bank changes etc) had to be done with an Action Form – these were authorized by the Supervisor & GM. It was then handed to me for capturing on the payroll.

Drew up new employee contracts – this had to be

completed by employee and then signed off by Site

Supervisor & GM. An employee number was allocated and I captured this info onto the payroll.

A Dummy run with all the captured information was printed for both payrolls – it had to be checked and signed by sups.

The payslips printed and distributed to departments.

Printed all the necessary reports. I used these for compiling the month end reports regarding all the wages and salaries. These were handed to the GM who used it for his monthly P

& L meeting at the Prestige Head Office in Durban.

I printed cheques for certain employees – this had to be signed by Financial Administrator and GM.

I was in charge of the safekeeping of all blank cheques and also the signed cheques. This was all kept in the safe in office.

All wages related queries that were received were immediately sorted out.

I was in charge of all the IOD cases.

I worked closely with “NBC” regarding all pension and provident funds.

I did the paperwork for all claims like death; funeral and retirement claims.

Did filing of all the documents used.

I gladly helped out where ever I was needed.

Length of Service: 2 years (2006/2007)

Reason for leaving: Family responsibility related

Company Name: FFS Refiners (PTY) Ltd, Durban, KZN

Department: Wages

Wages Manager: Elaine Cooper

Contact Number: 031-***-****

Position: Wage Clerk

Duties:

Responsible for fortnightly payroll – 350 employees.

Worked on VIP E and T&A System.

Captured all info onto payroll. Printed audit trail and checked that all the input was done correctly. Emailed payment report to Financial Department for EFT payments.

Printed reports and payslips.

Admin & filing related work

Reception Duty

Length of Service: 1 Year and 6 months (1998/1999) Reason for leaving: Moved to Vryheid

Company Name: Illovo Sugar Ltd, Umfolozi, Mtubatuba, KZN Department: Wages

Wages Manager: Rachel Pienaar

Contact Number: 035-***-****

Position: Wage Clerk

Duties:

Responsible for weekly and fortnightly payrolls – 200 employees.

Processing and confirming data input. Run and print Reports and payslips.

Preparation of bank cheques and balancing them to Reports.

Responsible for getting reports and cheques signed by Admin Manager.

Filing of all paperwork.

Prepare costing reconciliation and summary.

Did payroll interface and journals.

Assisted employees with wages queries.

Control and pack cash wages for weekly payroll.

Assisted with monthly payroll.

Did stop orders month end. Checked and signed new Insurance policies and garnishees.

Assisted Supervisor & Auditors at year end with reports and IRP 5’s.

Arranged staff functions.

Length of Service: 2 Years (1996/1998)

Reason for leaving: Husband transferred

Company Name: Illovo Sugar Ltd, Umfolozi, Mtubatuba, KZN Department: Stores

Wages Manager: Ralph Jones

Contact Number: 035-***-****

Position: Clerk – Temporary

Duties:

General office work – filing, copies, faxes.

Assisted buyers – placed orders with suppliers.

Captured orders – assisted in authorization thereof.

Captured and checked stock requisitions.

Reconciled raw materials on a weekly basis.

Faxed orders and new application for vendors to Head Office.

Attended meetings on behalf of Manager.

Training of new buyer.

Assisted with creditor processing: captured invoices.

Checked goods return notes against invoices. Solved price variances.

Assisted in preparation of invoices for cheque run. Attached invoices to cheques.

Length of Service: 1 Year and 4 months (1995/1996) Reason for leaving: Permanent position in Wages – Illovo Company Name: Richchem (PTY) Ltd now Richbay Chemicals (PTY) Ltd, Richards Bay, KZN

Owner: Johan Klopper

Position: Receptionist / Sales Representative

Duties:

Switchboard Duty

Bookings and reservations for Manager.

Petty Cash.

General office work.

Calculation and invoicing thereof or order sheets.

Arranged company functions.

Debt Collecting.

Length of Service: 3 years (1990-1993)

Reason for leaving: Got married and moved to Mtubatuba, KZN Computer Experience:

Microsoft Excel, Word, Powerpoint programs

Outlook

VIP Payroll

Pastel Payroll and Accounting

Semper booking system

Nightsbridge

Uniclox T&A System

General:

I always enjoy and love the work I do.

I will go the extra mile to achieve my work goals and deadlines.

I am a pleasant and hard working person.

I am innovative and go getter.

I am adaptable to any work environment.

I enjoy meeting new people.

I am a team player; but can also make decisions.

Precise detail and the attention to finer detail is essential.

I have very strong planning and organizational skills

With all my knowledge and expertise earned and accomplished over the years I will be a great asset to your business.

Referrals:

You are welcome to contact the following for any questions you might have:

• Kobus van der Merwe Cell: 076-***-****

• Zee Haniff Cell: 083-***-****

• Ursula (Co-Worker) Cell: 072-***-****

• Tanya Crous Cell: 084-***-****

Driver’s License: EB (code 8)

Identity

Certificates and testimonials:

Contact this candidate