Executive Secretary

MA. VICTORIA

SENDIN

EXECUTIVE SECRETARY

CAREER OBJECTIVE

More than 8 years of combined experiences in administration, documentation and secretarial position in well reputed companies. Strong organizational skills and ability to manage multiple competing priorities and projects with details. Performs well in a variety of disciplines while remaining effective in a high volume and start-up environment with demanding workloads.

PROFILE

29 years old

Philippines

Roman Catholic

Filipino

July 25, 1990

Female

Married

CONTACT

PHONE: 30758324

EMAIL:

***************@*****.***

HOBBIES

Hobby #1: Reading

Hobby #2: Running/Exercise

Hobby #3: Playing Badminton

Hobby #4: Playing Volleyball

DIPLOMA & CERTIFICATES

• Diploma in Project Management

Advance Learning Interactive System Online, Ireland

• Certificate in Executive Secretary

Ferrand HR, Doha Qatar

• Certificate in Logistics & Chain Management

Ferrand HR, Doha Qatar

• CPD Certificate for Customer Service Managing People in Big Events by Hospitality Qatar 2019

• Certificate in Time Management by Hospitality Qatar 2019 SKILLS

• Outlook - High Proficiency

• MS (Word, PowerPoint, Excel) - High Proficiency

• Adobe Photoshop - Medium Proficiency

• Meeting and Events Planning - High Proficiency

• Financial Reporting - Medium Proficiency

• Office Management - High Proficiency

• Records Management - High Proficiency

• Spreadsheets & Data Entry - High Proficiency

• Minutes Taking - High Proficiency

• Reporting & Documentation - High Proficiency

• Customer Relation & Communication - High Proficiency

• Scheduling & Calendar Management - High Proficiency

• Facility Management - Medium Proficiency

CORE COMPETENCIES

• Able to perform tasks effectively with minimum help or approval, or without direct supervision.

• Good eye for detail; well organized, skilled in

setting priorities.

• Quality verbal and written communication skills.

• Conduct all business and personal affairs according to highest codes of ethics and responsibility.

• Accept responsibility, leadership role and to work as part of a team.

EDUCATION

Bicol University – BSBA major in OM

2009 - 2013

St. Agnes Academy

2001 - 2007

WORK EXPERIENCE

Al Dana Club – Executive Secretary

1st December 2018 – Present

Duties & Responsibilities:

• Ensures day to day administration needs are fulfilled. Manage all filing, records related to MD/GM's offices.

• Maintains confidentiality of Management Policies.

• Prepare memo and letter as assigned by MD/GM. Extends support to other Dept.

• Arranging GTC / Management / Board Meetings taking minutes and preparing reports.

• Handles telephone calls, booking enquiries relative to memberships / corporate bookings / contractors enquiries.

• Keeping abreast of all the club's activities and publicizing as necessary by notices and SMS.

• Assists as a functional liaison with other departments (Admin & Finance, F&B, Kitchen, Recreation, Engineering, Housekeeping, Public Relation)

• Assists the GTC in Tender formalities. Act as GTC Secretary, assist GTC in preparing Tender Evaluation

(Technical & Commercial), send necessary clarification if needed.

• Managing and updating contracts; ensures that contractor submitted valid documents (Performance Bond, Public Insurance, Workmen compensation program, CR, CL, Computer Card)

• Maintains contract database for Katara Hospitality.

• Prepare duty roster/attendance of HODs and to upload Admin & General duty roster in the system.

• Reliever of A&F Secretary and HR Officer.

Al Reem Club under AMWAJ - Secretary

June 2016 – October 2018

Duties & Responsibilities:

• Manage receiving, processing, documentation and filing of Club membership.

• Manage A/P, A/R and reconciliation activities; served as point-person in the club; supported Club Manager in daily, monthly and annual reporting.

• Responsible for scheduling a meeting and preparing minutes of meeting.

• Manage office requisition; prepare inventory of supplies.

• Ensures all maintenance WO are recorded; follow-up progress on pending WO.

• Prepares agreement and invoice for meeting/event/function; follow-up unpaid invoice and coordinate with the accountant.

Qatar Petroleum under AMWAJ –Front Desk Receptionist March 2015 – June 2016

Duties & Responsibilities:

• Responsible of Daily QP Contractors Log in/out; ensures gate pass are available before entering premises in as per QP protocol.

• Welcoming new staff and give a quick tour of QP DOMB if needed; prepare transportation as per request.

• Answer telephone calls and inquiries; screen and transfer telephone calls.

• Prepare and coordinate gate pass and photography permit to securities.

• Assists and provide administrative support to PR department (Community Relation) with their weekly activities/plans.

• Encoding, sorting and filing permits.

Prieto Cargo Forwarders – Exec. Secretary

April 2010 – March 2014

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