Executive Assistant Manager

CONTACT

Address : Dubai DXB

Phone : +971-**-**-**-***

Email : ***********@*****.***

SKILLS

• Excellent time management.

• Strong communication skills.

• Planning and organizational skills.

Utilized Troubleshoot Active Directory,

Office 365 and the range of the

Microsoft Office suites.

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• Arranging travel

• Commercial and legal contracts

• Office systems management

ADDITIONAL

INFORMATION

Date of birth: 10.08.1989

Nationality: Tunisian

Notice Period: Immediately

Experience in UAE : 6 years

Holder of UAE driving license

PROFESSIONAL SUMMARY

Highly capable Personal Assistant skilled at prioritizing tasks with ease. Bringing several years of experience supporting executives with high-stress and high-profile careers.

WORK HISTORY

Chairman's Office Manager ( 6 Months Contract ), 09/2019 to 02/2020 MAG Group Holding - dubai

Executive Legal Assistant, 01/2018 to 08/2019

Paris Gallery LLC - dubai

Executive Assistant/ PA to Chairman., 01/2015 to 12/2017 TCS Converting Services LLC - dubai

Design and implement office policies Organize office operations and procedures Follow up on all issues until resolution and achieve.

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• Control correspondences.

• Liaise with other agencies, organizations and groups.

• Maintain office equipment.

• Handle all of Chairman Travel and expenses.

• Design filing systems & ensure filing systems are maintained and up to date. Define procedures for record retention & ensure protection and security of files and records.

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• Transfer and dispose records according to retention schedules and policies.

• Ensure personnel files are up to date and secure. Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.

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Keeping records of legal documents such as contracts, courts decisions, invoices, by uploading them in the company Portal.

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• Preparing internal Memos to get the payment from accounting department.

• Preparing the files for board of directors and general assembly meetings.

• Organizing and archiving the Legal files.

• Following up with the law firms about the status of each case.

• Updating in the system the hearing decisions daily. Receiving legal documents such as contracts and renewals from different departments for manager signature and approval.

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• Following up with my colleagues if their assigned tasks are fulfilled or not. Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

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• Filed documents with courts on behalf of attorney. Keeping recorder and filing managing Dealing with incoming emails, faxes and posts Prepare, edit and distribute itineraries, letters, memos Keep track of

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WIEM JEBALI

Executive Secretary, 04/2014 to 04/2015

MBH Advocates And Legal Consultants - dubai

Computer science Teacher, 10/2012 to 01/2014

AL Horria Secondary School - Mahdia

Assistant Production Manager, 09/2011 to 09/2012

New Body Line S.A - Mahdia

IT Technician, 05/2010 to 09/2010

NDC Call Center - Mahdia

events and meetings Arranging travel, visas and accommodations Following up of office's bills, payments transfers and office equipment.

• Managing employees' payrolls Prepare quotations and invoices Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.

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Managed chairman's complex and frequently changing travel arrangements and coordinated pre-planning of trips.

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Allocated executive tasks and managed complex calendars and administrative functions.

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Management of mail, telephone calls, documentation, customer files, and services of the company.

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• Communicating telephone and fax messages.

• Scheduling his appointments and meetings.

Updated executives on changing business needs by thoroughly documenting internal and client meetings.

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• Promoted team productivity by keeping supplies organized and well-stocked. Enhanced student learning by optimizing wide range of instructional approaches and innovative classroom activities.

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Evaluated and revised lesson plans and course content to facilitate and moderate classroom discussions and student centered learning.

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Supported student teachers by mentoring on classroom management, lesson planning and activity organization.

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Kept students on-task with proactive behavior modification and positive reinforcement strategies.

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• Control the import / export Performance monitoring workers. Management of mail, telephone calls, documentation, customer files, promotion for products or services of the company.

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• Prepared and maintained production reports and personnel records.

• Applied lean principles to improve workflow and quality and reduce waste. Collaborated with technical and administrative teams to develop and implement successful corrective plans.

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Anticipated and addressed production problems, material shortages, equipment malfunctions and unavoidable delays.

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Patched software and installed new versions to eliminate security problems and protect data.

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Configured hardware, devices and software to set up work stations for employees.

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Broke down and evaluated user problems using test scripts, personal expertise and probing questions.

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Removed and replaced malfunctioning components to correct hardware problems.

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EDUCATION

Bachelor's Degree : Computer Science And Programming, 07/2011 Sciences University - Monastir - Tunisia, Tunisia

High School Diploma : 06/2008

IBN Sina Secondary School - Mahdia - Tunisia

• Coursework in Mathematics, Physics and Sciences

• Majored in Mathematics

• Professional development completed in Mathematics LANGUAGES

Arabic (native language)

English (Fluent)

French (Fluent)

Italian (intermediate)

Contact this candidate