Document Controller, Material Expeditor, Logistics, Office Admin

JOEY P. AMOLONG

*** ***** **. **** **.**, Bldg No.3 Al Mansoura Doha, Qatar

Email Add: adcbz4@r.postjobfree.com

Contact No.: 3365-0080

Visa: Working with NOC

A responsible and challenging position that will utilize my education and working experience, expand my knowledge and offer opportunities for personal development and professional growth. March 13, 2019 to Present - NI Back Office Administrator, New Installation Department

Al Doha Schindler Elevators &

Escalators W.L.L

Wholesale Market Street, Abu Hamour

Area 22127 Doha, Qatar

Duties and responsibilities:

Administrative/Technical Works

Preparing COCA (Certificate of Completion and Acceptance), Certificate of Warranty and Certificate of Free Maintenance prior for Hand Over Project.

Monthly Safety Walks/NGFE monitoring from Project Manager, Project Engineer & Supervisor

Preparing, Tracking and seek signatures for all Payment Certificates for Subcontractor’s invoices and PRF (Purchase Request Form)

Posting the Good Receipt (GR) for subcontractors and other invoices. Checking/Analyse if the Purchase Order is correct.

Preparing Operation & Maintenance Manual for hand over project, Inspection and Test Plan (ITP), Method Statement & Risk Assessment.

Preparing stickers needed for SAIS inspection

Scanning all relevant documents and save it to the specific folders

Entering Timesheets from SAP System, Preparing Overtime Report, Issuing Leave form & Leave Return Report.

Perform computer data entry as instructed by immediate Manager ACONEX

Upload and sending such as WIR, Material Submittal & Subcontract Letter KPI - Key Performance Indicator (SAP System)

Make sure that all the KPI items in NI will be cleaned up before month end.

Submitting KPI’s Report every 1st day of the Month to Dubai (MENA Headquarters) Installation Planning Tool - IPT (SAP System)

Confirmation of activities from pulling (7400) 'til reworks (9200)

Confirmation of activity for hand over. Be sure that there are no more square and triangle points from SAIS

Assigning supervisor per projects

Updating the dates for delayed hand over. Make sure that there are no delayed units before month end. WORK EXPERIENCE:

OBJECTIVE:

Billing/Invoicing (SAP System)

Billing the project from down payment to hand over

Billing variation orders

Generating billing due list for units to be billed

Rescheduling of the milestone (if not to be billed)

Generating invoice

MIGO- Good Movement (SAP System)

Posting invoices for all to generate Goods Receipt.

Cancellation/Reversal of posting

TCT/Timesheet booking (SAP System)

Booking Timesheets (Technicians, CTU, Commissioning & Sais Team), Analyze timesheet error, checking missing timesheet, generating timesheet report, Resolving timesheet error in BO messages analysis

HILTI On!Track (Application)

Administrator of the Application

Adds new employees and certificates

Monitoring of all Assets if where the exact project location October 23, 2017 to March 11, 2019 - Document Controller, QS Department Profession Aluminium Company,

Pink Zone, New Industrial Area P.O

Box 207410, Doha Qatar

Duties and responsibilities:

Scanning in all relevant new documents

Responsible for maintaining hard/soft copy information and keeping files by Project.

Sort, encode, & file documents received such as invoices, contracts, drawings & the like;

Preparing document transmittals, Handover Report and updating Summary of Delivery Log, Work/Glass Order Log

Checking all client’s invoices if complete or not prior to receive for Payment Certificates

Preparing Subcontractor’s Quantity Evaluation Form and Payment Certificates using SAP System

Sending WIR, As-built drawings, material submittal, Subcontract Letter using ACONEX.

Seek signatures for A/R Invoices, Client’s PO, Sales Quotation, Final Account Statements, Payment Certificates & etc.

Perform computer data entry as instructed by immediate supervisor August 26, 2014 to Sept. 17, 2017 - Material Expeditor/Admin Clerk SAUDI ARAMCO, Central Dispatch

Unit Drilling Rig Support Division,

R-208, Floor 2, Old Abq. Road

(Bldg.3091) Dhahran,

Kingdom of Saudi Arabia

Duties and responsibilities:

Updating Actual Status of Order’s in SAP System such as DRSS Summary Reports, Truck Request Enquiry, Display Purchase Order, DTH Report, Display Material Document, Material Tracking Report, Display Reservation, e-GR/ E-MDD Report, Stock Overview

Follow up Supplier’s confirmation if they received purchase order and informed them the Criticality of the material's ordered, and proper coordination with vendor to ensure delivery of material in timely manner as per the contract delivery time

Coordinate to the RIG Foreman in all request placed to each supplier and provide all necessary information for material delivery status

Monitor all material deliveries from point of collection until point of delivery.

Answering all phone calls inquiries from Rigs, vendor’s and many more

Responsible for making Pending Trucks Request Report for all Tool Houses

Reads production schedules, inventory reports and work orders to define the type and quantity of materials required, availability of stock and order priority

Responsible for Daily Activity and Summary Report February 5, 2011 to June 30, 2014 - Office Clerk

Mayor’s Office, Municipality of Loay

Bohol, Philippines

Duties and responsibilities:

Perform document photocopying, printing and paperwork distribution tasks

Handle outgoing mails by sealing envelopes and placing stamps

Manage travel and accommodation arrangements for business transaction

Encode documents and sending emails to correspondents

Transport materials and supplied between departments

Answering telephone calls

Maintain and update filing, inventory, mailing and data base systems, either manually or using a computer

April 10, 2010 to Aug. 21, 2010 - Sales Utility Clerk Teen’s Shoes Department

SM Mart Inc.

North Edsa, Quezon City, Philippines

Duties and responsibilities:

Offered customers with exemplary and timely service

Provided accurate product information

Served multiple customers, discovered their needs and made recommendations to generate Sales

Recommended alternative purchase choices

Checking and replenishing product display area

Responsible for maintaining the in-stock condition of an assigned area, and ensuring that it is clean, shop-able and safe.

November 2008 to March 2009 - Admin Assistant

On the Job Training (OJT)

Philmen’s Credit Corporation (PMC)

Cagayan de Oro City, Philippines

Duties and responsibilities:

Perform clerical works like photocopying, faxing, emails and organization task

Maintain electronic system for records and messages

Answer telephone calls regarding inquiries

Perform data entry, scan documents and assist in resolving any administrative problem

Schedules and coordinate meetings, appointment and travels for managers

Maintain office supplies for Department

Interpersonal

Personal Skills

General Skills

Communication Skills

SAP ERP, SAP Business One

Aconex

Adobe Acrobat Pro, Adobe Photoshop

Microsoft Office

Diploma in Information Technology, (Graduated 2009) STI College CDO, Jofelmor Building Mortola Street. J.R. Borja, Cagayan de Oro City

Tubod National High School, (Graduated 2005)

Poblacion, Tubod, Surigao Del Norte

Tubod Central Elementary School, (Graduated 2001)

Poblacion, Tubod, Surigao Del Norte

Mother’s Name: Alejandra P. Amolong

Father’s Name: Joel P. Amolong

Status: Married

Citizenship: Filipino

Birthdate: February 13, 1989

Gender: Male

Height: 5’ 7”

Available Upon Request

EDUCATIONAL ATTAINMENT:

PERSONAL BACKGROUND:

KEY SKILLS:

CHARACTER REFERENCE:

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