Curriculum Vitae (CV)

*.

Position Handling

ADMIN MANAGER

2.

Name

AKSHAY SHARMA

3.

Date of Birth

October 17, 1991

4.

Nationality

Indian

5.

Marital Status

Married

6.

Education

Bachelor in Business Administration (BBA)

Master in Business & Marketing (MBA)

7.

Languages Known

Languages

Write

Read

Speak

English

Excellent

Excellent

Excellent

Hindi

Excellent

Excellent

Excellent

Punjabi

Excellent

Excellent

Excellent

8.

Employment Record:

Duration

Employer

Position

Jan-2020 – Till Date

Urban Mass Transit Company Limited

Admin Manager

April 2019 – Till Date

Urban Mass Transit Company Limited

Admin Manager

April 2014-Mar-2019

Urban Mass Transit Company Limited

Office Manager

2012 – 2014

Macro Linkers

MIS Executive and Coordinator

9.

Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned:

Name of Assignment: Urban Mass Transit Company Limited - UMTC and its committed planning and engineering professionals have been recognized as experts showcasing excellence in planning, designing, development and operation of all sustainable urban mobility service deliveries. It is a unique public-private venture promoted by the Govt. of India (Ministry of Urban Development), Government of Andhra Pradesh, Andhra Pradesh State Road Transport Corporation and Infrastructure Leasing and Financial Services Ltd. (IL&FS). I am performing my duties in the Hyderabad office of Urban Mass Transit Co. Ltd.

Employment Status: Jan-2020 – Ongoing

Location: Tarnaka, Hyderabad

Position Held: Admin Manager

Activities Performed: As Admin Manager

To prepare all official correspondence letters for S. VP.

Preparing Minutes of the Meetings.

Maintaining project data in office.

Setting up E-Library format and updating project data on E- Library on FTP server.

Managed schedules, organized office functions, and oversaw daily operations of office.

Preparing Inter Office Memorandums (IOMs) for new purchase

Maintaining Fixed Assets Record (FAR)

Slashing office expenditures by negotiating for cheaper supply contracts, implementing inventory control, and standardizing ordering procedures.

Performed basic accounting functions including cash reconciliations and wire transfers

Developing new office procedural guidelines for staff members, improving efficiencies.

Verify and track all project guidelines to facilitate smooth workflow.

Maintaining Client relation.

Schedule executive travel and supported meetings.

Served as go-to-person regarding any administrative and operational related functions

Scrutiny the attendance and reports to the HR Department (Head Office) on processing for salary relation.

Administrating the resources.

Completion of joining formalities of new hires and assigning concerned department to them.

Induction of new employees.

Quality check of Daily Records.

Look after for the purchase of software/hardware system and plan proper budget and quotations.

Liaised with partners, vendors, clients and external accountants.

Generating & maintaining day to day MIS Data and updating the management.

Maintaining Employee’s attendance and Leave records.

Maintaining the records of resources available.

Mentoring New Hired staff.

Any other tasks assigned by S. VP and Head Operations.

Name of Assignment or Project: Government of Punjab through Punjab Bus Metro Society (PBMS) has taken up the task of implementation of Bus Rapid Transit System (BRTS) for the city of Amritsar. PBMS has engaged UMTC, A joint venture company of M/s IL&FS Ltd. and Ministry of Urban Development (MoUD), Government of India (GOI) to carry out the design, securing approvals, tendering and project management consultancy for complete implementation of BRTS in the city of Amritsar. The total estimated cost of the project is 495.54Crores and includes 25.43Crores for improvement of Bhandari Bridge, 27.27Crores for Verka RoB and 70.67Crores for Elevated BRTS corridors as major components. Cost of ITS infrastructure cost is 28.07Crores.

BRTS Characteristics: BRTS can be simply defined as ‘Metro on Road’. The system is characterized by metro like operating environment to reduce time lag and augment passenger convenience. The key features include dedicated lanes, closed stations, off-board ticketing, ITS and PIS facilities, level boarding and alighting, attractive high capacity buses etc.

Status of Project: Construction Completed & In Operations

The Construction of the project was initiated in Mar-2014 by various vendors/ contractors. Few more components such as Water Harvesting Recharge Wells were added at later stage and the project was launched in Full Scale in Jan-2019. I was managing the contracts of 15nos of pocket projects under BRTS. We have even assist PBMS, PWD and have also submit our recommendation being PMC contractor`s extra claims and have successfully settled the additional claims of concerned contractor`s based on the Contract Agreement and segregated correspondence record being kept by me. UMTCL is also handling the Handholding services of Operations of BRTS and I am also the part of the team assigned for Handholding services.

Employment Status: April - 2019 to Dec-2019

Location: Amritsar, Punjab

Client: PIDB (Punjab Infrastructure Development Board) / PBMS (Punjab Bus Metro Society)

Position Held: Admin Manager

Team Stregth & Project logistics Being Handled

Right from the start of the project I am a member of highly skilled 09 members Core team (including Team Leader) and also managed additional 30nos of Field staff such as resident Engineer, Assist Resident Engineer, Quality Controller, Field Engineer with regards to meet their day to day requirements, their attendance, salary disbursement, disbursement of their travel bills etc. Coordinate with Contractor`s and their representatives for RFIs, GFC drawings and other related documents required under the project. Apart from the project works coordination with Taxi vendor and the drivers appointed by the vendor for the project for smooth liaison.

Activities Performed: As Admin Manager

To prepare all official correspondence letters.

Correspond with Client, Executing Agency and Contractors.

Preparing Minutes of the Meetings.

Preparing Project Progress PPTs, and updating the same

Handing AutoCad drawings printing.

Maintaining project drawings systematic record.

Maintaining record of project RFIs submitted by the contractors.

Maintaining project data in office.

Managed schedules, organized office functions, and oversaw daily operations of office.

Slashing office expenditures by negotiating for cheaper supply contracts, implementing inventory control, and standardizing ordering procedures.

Performed basic accounting functions including cash reconciliations and wire transfers

Developing new office procedural guidelines for staff members, improving efficiencies.

Verify and track all project guidelines to facilitate smooth workflow.

Maintaining Client relation.

Schedule executive travel and supported meetings.

Responsible for writing correspondence and emails.

Managing Contract provisions.

Served as go-to-person regarding any administrative and operational related functions

Scrutiny the attendance and reports to the HR Department (Head Office) on processing for salary relation.

Administrating the resources.

Completion of joining formalities of new hires and assigning concerned department to them.

Induction of new employees.

Quality check of Daily Records.

Look after for the purchase of software/hardware system and plan proper budget and quotations.

Liaised with partners, vendors, clients and external accountants.

Additional Responsibilities

Coordinating with Project & Performance teams for various operational activities.

Preparing of Monthly, Quarterly & Yearly Project status reports & Physical Progress reports and presenting it to the concerned department.

Generating & maintaining day to day MIS Data and updating the management.

Maintaining Employee’s attendance and Leave records.

Maintaining the records of resources available.

Mentoring New Hired staff.

Name of Assignment or Project: Government of Punjab through Punjab Bus Metro Society (PBMS) has taken up the task of implementation of Bus Rapid Transit System (BRTS) for the city of Amritsar. PBMS has engaged UMTC, A joint venture company of M/S IL&FS Ltd. and Ministry of Urban Development (MoUD), Government of India (GOI) to carry out the design, securing approvals, tendering and project management consultancy for complete implementation of BRTS in the city of Amritsar. The total estimated cost of the project is 495.54Crores and includes 25.43Crores for improvement of Bhandari Bridge, 27.27Crores for Verka RoB and 70.67Crores for Elevated BRTS corridors as major components. Cost of ITS infrastructure cost is 28.07Crores.

Employment Status: Apr-2014 to Mar-2019

Location: Amritsar, Punjab

Client: PIDB (Punjab Infrastructure Development Board) & PBMS (Punjab Bus Metro Society)

Position Held: Office Manager

Activities Performed: As Office Manager

To prepare all official correspondence letters.

Correspond with Client, Executing Agency and Contractors.

Preparing Minutes of the Meetings.

Preparing Project Progress PPTs, and updating the same

Handing AutoCad drawings printing.

Maintaining project drawings systematic record.

Maintaining record of project RFIs submitted by the contractors.

Maintaining project data in office.

Managed schedules, organized office functions, and oversaw daily operations of office.

Slashing office expenditures by negotiating for cheaper supply contracts, implementing inventory control, and standardizing ordering procedures.

Performed basic accounting functions including cash reconciliations and wire transfers

Developing new office procedural guidelines for staff members, improving efficiencies.

Verify and track all project guidelines to facilitate smooth workflow.

Maintaining Client relation.

Schedule executive travel and supported meetings.

Responsible for writing correspondence and emails.

Managing Contract provisions.

Served as go-to-person regarding any administrative and operational related functions

Scrutiny the attendance and reports to the HR Department (Head Office) on processing for salary relation.

Administrating the resources.

Completion of joining formalities of new hires and assigning concerned department to them.

Induction of new employees.

Quality check of Daily Records.

Look after for the purchase of software/hardware system and plan proper budget and quotations.

Liaised with partners, vendors, clients and external accountants.

Additional Responsibilities

Coordinating with Project & Performance teams for various operational activities.

Preparing of Monthly, Quarterly & Yearly Project status reports & Physical Progress reports and presenting it to the concerned department.

Generating & maintaining day to day MIS Data and updating the management.

Maintaining Employee’s attendance and Leave records.

Maintaining the records of resources available.

Mentoring New Hired staff.

Name of Assignment: Macro Linkers, Chandigarh is a top company in the category FMCG Product Distributors, also known for FMCG Fast Moving Consumer Goods. Macro linkers operating as a C&F Agent & distributor for the various products in Punjab, Haryana, Chandigarh, H.P, Uttranchal, and Jammu & Kashmir. I had worked at one of their C&F of Fleetgaurd Filters at Amritsar.

Employment Status: 2012 – 2014

Location: Amritsar, Punjab

Position Held: MIS Executive and Coordinator

Activities Performed: As MIS Executive and Coordinator

Co-ordination with clients and staff.

Preparing and maintaining Company’s data.

Handling all office records/documentation.

Handling petty cash and office related work.

Email correspondence with Clients.

Generating & maintaining day to day MIS Data and updating the management.

Administrating the resources.

Assets Inventory List

Stock Checking

Stock Maintenance

Preparing of purchase bills.

Enrolling stock in company software

Signature:

Name: Akshay Sharma

Mobile No: 988**-*****

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