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Administration Officer

Dubai, Emirate of Dubai, United Arab Emirates
7000 plus transportation allowance
March 15, 2020

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Location: Dubai, UAE

Mobile No.: 055-******* /



Nationality: Filipino

Company: Arabtec Construction LLC

Drivers License: UAE Driving License,

Expiry 01/07/2020


BSC Major In Management

Microsoft Office Users Specialist

Masters in Development Administration



“To seek a responsible position in a company where honesty and hard-work are appreciated, and my knowledge will be enhanced that can be utilized to the fullest for the remarkable success of the company.” PROFESSIONAL EXPERIENCE

ARABTEC CONSTRUCTION LLC, DUBAI, UAE (01/2007-present) Arabtec Construction Company is the leading construction company in the UAE. It builds major renowned construction projects in the region in all sectors of real estate, buildings and infrastructures.

Administration Officer

Reporting to the Manager

(Site - 1100 Villas Project – Fujairah)

(Site – Cargo Terminal Bldg., Passenger Terminal Bldg.)

• Secretary Cum Document Controller for Infrastructure

• Responsible in Maintaining, Documenting and Organizing project files in a proper log system for easy tracking and monitoring.

• Maintaining a log of correspondences and monitoring and update the status

• Receiving, logging, tracking and monitoring drawing/material submittals and documents

• Generating and preparing electronic/hard copy Transmittals to the subcontractors.

• Coordinates with other subcontractors for other requirements

• Assist the Engineer in preparing letters

• Provide Administrative support to the construction team

• Booking and coordinating schedules and appointments

• Performing other duties and responsibilities as required by the construction team

Plant Administration Officer

Reporting to the Plant Manager

(Arabtec Plant Division)

• Prepares the daily report & monthly report of all plant, machines and vehicles

• Draft letters for suppliers and dealers

• Prepares report for the plant, machines and vehicles that requires repair and preventive maintenance.

• Inform the user and booking of vehicles for preventive maintenance through the 3rd party.

• Open and close job cards using the system.

• Reviews job cards with discrepancy

• Monitors and Schedule machines for exhaust gas emission test

• Maintain logs for the workshop team

• Maintain a systematic file for the plant workshop

• Provide support to the plant team

• Performing other duties and responsibilities as required by the workshop team

• Verifying and processing of received invoices for payments.

• Preparation and documentation of all related documents in line with ISO 9001 – 2000 procedures.

• Complete responsible of preparing/drafting correspondence.

• Coordinating with sites and projects.

• Coordinating and follow up spare parts to ensure efficient orders and delivery on time.

• Coordinates with the 3rd party with regards to booking of vehicles and repairs.

• Processing service/repair and bookings of all under warranty machineries and vehicles to the dealers.

• Preparing job cards.

• Maintaining an organize files for all job cards done for debiting on sites accounts.

• Prepares a monthly report for all the job cards.

• Performing other duties and responsibilities as required by the plant team Logistic Administrator

Reporting to the Plant Manager/Director

(Arabtec Plant Division)

• Responsible for importing/exporting activities of heavy equipments and construction supplies to Arabtec KSA Projects

• Responsible for adequately shipping and invoicing purchase orders.

• Arrange and send booking of carrier (courier, air, sea, truck) via the freight forwarder and acknowledge receipt.

• Gathering quotations and preparing Bid Tabulations and price negotiation

• Coordinating and preparing all necessary documentation (Customs Invoice, Certificate of Origin, Packing List, etc.) for the movement of the cargo.

• Coordination with transporter and the representative at loading as per the shipment schedule.

• Preparing Shipment Advice and Dispatch Advice for circulation to top Management.

• Communicating with internal and external suppliers for the dispatching of goods.

• Monitoring and controlling of movement of shipment

• Maintaining a database on the shipment file.

• Advise Plant Purchase Dept. to process the LPO against the Shipment.

• Coordinating with 3rd Party certifying (SGS, Bureau Veritas) agencies for the inspection and certification whenever necessary for exporting.

• Receive freight forwarder draft AWB/ BL, revise it and amend any changes and act on all discrepancies.

• Receiving, verifying and processing the invoices related to the shipment for payment.

• In charge for the administrative works and maintaining database of transporters.

• Complete responsible of preparing/drafting correspondence.

• Performing other duties and responsibilities as required by the logistic team TITAN TOBACCO TRADING CENTER, PHILIPPINES (01/2002-09/2006) Is the leading tobacco trading center in the Northern Philippines that engage in the wholesale / retail of tobacco leaves in the Philippines.

Administrative Officer

• Resolve interpersonal conflicts among staff.

• Communicating with government agencies for expediting processing papers that involves disability claims, retirement claims, commercial papers such as trade license and business permits,

• Builds and maintains positive, productive relationships among employees.

• Maintaining a filing system for all the employees.

• Evaluate staff performance.

• Handles the clerical works and in charge in incoming and outgoing communication. PROFESSIONAL QUALIFICATIONS

MASTERS IN DEVELOPMENT ADMINISTRATION (Under graduate) Major in Public Administration

Don Mariano Marcos Memorial State University - November 2003 – March 2005 La Union, Philippines


AMA Computer Learning Center - June 3, 2003 – August 26, 2003 La Union, Union, Philippines

BACHELOR OF SCIENCE IN COMMERCE (Major in Management) Saint Louis College - June 1998 – March 2002

San Fernando City, La Union


• Computer literate, Speed in typing

• Strong leadership skills, team player, dependable, innovative and highly motivated, strong in communication and collaboration.

• Can work under pressure.

• Excellent written and spoken English

• Established a good rapport with other people

• Highly organized and resourceful

• Responsible and Hardworking, Competent and can face challenges

• Suitable for work as Logistic Coordinator, Plant Coordinator, Executive Secretary, Office Administrator, Document Controller

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