Administration Professional

Mobile Number: +63-977-***-****

E-mail: *********@*****.***

Address: No. 42, Puksuan, Orani, Bataan

FATIMA DREIZA S. MANAHAN

Personal Information

Date of Birth: February 7, 1981

Place of birth: Manila, Philippines

Gender: Female

Nationality: Filipino

Religion: Islam

Marital Status: Married

Professional Experience

August 2003 – March 2011 Lcm Oil & Gas Services, Serraj, Tripoli, Libya

Senior Field Coordinator

Coordinate and organise, flights, travel and accommodation for personnel in line with company policies

Prepare business communications concerning the Coordination

Department

Responsible for preparing the Visa Daily Report (VDR)

Obtain all required Personnel’s personal information and handle the initial processing of visa application

Prepare general mobilization arrangements and itinerary for

personnel from country of origin to Libya (and vice versa) This

includes the arrangement of necessary documents required by

the Libyan embassy abroad

Establish contact with travel agencies abroad and

monitor stamping of visa on each personnel’s passport

including the delivery of the passports to owner’s home address

Establish contact with Libyan embassies/consulates abroad for

the verification of visa invitations

Raise Purchase Requisitions/Orders for all personnel visa expenses as required for immigration processing

Prepare travel manifests of personnel leaving for their specific

worksites (desert fields/offshore)

Coordinate with the travel coordinator regarding the rotational

schedule and travel dates of all personnel

Secure Libyan driver’s licenses for all personnel and fellow office employees

Maintain regular contact with personnel to confirm travel

accommodation arrangements, leave schedules and other

general queries (in partnership with the travel coordinator)

Maintain contact with field supervisors in the desert/offshore

regarding personnel movement and discuss timelines for processing visas

Inform personnel of all mobilisation/demobilisation details

Management of company drivers and vehicles taking personnel to

and from airport and worksites in the desert

Receipt, management and coordination of personnel’s daily

timesheets from different worksites and coordinate timesheets of all Coordination department personnel before submission

Maintain and update immigration files of personnel and staff

alike i.e. passport copies, personal details, medical examination

results, and diplomas/training certificates in the department database

Undertake general administration duties to support the department

Relieve the Coordination Manager of his duties when on holiday

and perform other duties that may be assigned from time to time

by the office

April 2003 – June 2003 Cifex World, Gargaresh Road, Tripoli, Libya

Personnel Supervisor

Monitor daily attendance strictly oversee staff’s daily performance

Make sure that sanitation in restaurant is strictly observed

Control the incoming and outgoing of food supplies in the storage room

Coordinate with the supervisor of the maintenance team with regard to anything that needs repair at the sports complex

Coordinate with the supervisor for the running committee with regard to the materials, equipments, and facilities needed at the sports complex

Assist the supervisor for the running committee in posting important announcements relating to any activities being organized at the sports complex

Assist the supervisor of the running committee in implementing all the rules and regulations observed in the sports complex for the safety of the customers

Perform other duties that may be assigned from time to time by the Managing Director

Nov 2002 – Feb 2003 Philippine Community School, Janzour, Tripoli, Libya

Academic Instructor

Handled major subjects of intermediate and high school classes (English, Math, & Science)

Acted as Peer Counsel for students of Secondary Level

Assisted in organizing major school programs

Acted as facilitator of various student athletic teams

Feb 2002 – August 2002 Condor Imports, Washington D.C., U.S.A

Sales Assistant

Attended to customer’s needs

Functioned as a cashier

Handled petty cash fund for daily company expenses

Prepared daily petty cash sales report

Prepared weekly product inventory report

Assisted in training new sales representatives

Other duties included attending to customers’ complaints and settling matters in accordance with the business’ policies and regulations

Education

1997 – 2001 Ateneo de Zamboanga University, Zamboanga City, Philippines

AB Interdisciplinary Studies (majors in Economics, History, & Political Science)

Secondary Education

1995 – 1997 Pilar College, Zamboanga City, Philippines

1993 – 1995 Philippine Embassy School, Riyadh, Saudi Arabia

Training/

Seminars

Dale Carnegie Certificate of Achievement – How To Maximize Time Through Focus (July 13, 2006 – Tripoli, Libya)

Dale Carnegie Certificate of Achievement – World Class Customer Service (July 15, 2006 – Tripoli, Libya)

Dale Carnegie Certificate of Achievement – How To Communicate With Diplomacy And Tact (March 10, 2008 – Tripoli, Libya)

Other Qualifications

At least 8 years of administrative experience supporting a large staff in a similar role

Proficient in Microsoft Office (Word, Excel, & Outlook)

Strong organizational skills with the ability to multitask and prioritize tasks

Ability to get things done in an effective and timely manner

Strong interpersonal and customer service skills

Pays strong attention to detail

Diligent and hardworking

Able to work independently with limited direction from management

Demonstrates a sense of urgency

Personal Interests

Reading, Current Events

Research, Sports, Cooking/Baking

Enjoys outdoor activities

Contact this candidate