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Personal Assistant Office

Dubai, Emirate of Dubai, United Arab Emirates
March 15, 2020

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Key Impact Areas Key Skills

Strategy / HR Planning

HR Operations

General Administration



Payroll Administration

Liaison & Coordiantion

Performance Administration

Training & Development

Team Management








Team Builder

Career Timeline

Executive Profile

Strategic HR & Administration specialist with 12 years of cross-cultural and impressive experience. Proven track record of managing administration functions, calendar management, vendor management, claims &

reimbursements, and so on. Demonstrated acumen in

planning, directing and coordinating human resource management activities of the organization to maximize the strategic use of human resources. Strategy architect credited with implementation of innovative path-breaking HR initiatives to streamline processes and capitalize on organizational growth opportunities. Skilled in relationship management coupled with expertise in handling top & confidential files / correspondences. Expertise in providing secretarial support and all the administrative functions related to travel arrangements, ticketing, PP / Visa formalities, making invitation letters, maintaining records, fax, E-Mail, internet, confidential filing and handling courier/dispatch.

Education & Credentials

Human Resource Management Professional

Certification, American College of Dubai, 30th August, 2019

Bachelor of Law from Balochistan University, Quetta. Pakistan in 2002.

Bachelor of Arts from Balochistan University, Quetta. Pakistan in 1997.

One year Diploma in Computer Science.

Technical Courses

Diploma in Computer Science from Petroman, Sindh

Technical Board, Karachi, Pakistan in 1999.

Certificate in Computer Hardware from Network

Computer Academy, Quetta, Pakistan in 1999.



Multi-faceted professional with 12 years of experience in UAE, 4 years in Saudi Arabia and 10 years in Pakistan.

Possess team-based management style coupled with zeal to drive visions into reality and achieved the same through effective mentoring, training & career planning. 1994-1996







Government of



Assistant to







Contracting Co.





Unisafe Fire


Specialists LLC,

HR / Admin.

Officer and

Transport In-



Unisafe Fire


Specialists LLC, -

HR & Admin.


Unisafe Fire


Specialists LLC,



Selected Highlights & Contributions

Professional Experience

Oct’18 to Nov, 2019.

Guide International Services, Dubai.


Recruitment Officer & PRO.

Independently recruited 125 drivers for Dubai Taxi and Metro Taxi. Oct’08 to Sep 2018.

Unisafe Fire Protection Specialists LLC, Dubai.

Growth Path:

Since Oct’08 to Sep, 2018: HR & Administration Officer-PRO (JAFZA). Role:

HR Officer

Independently handled 750 employees and processed monthly salaries approximate 2.5 million. Familiar with Human Resources & Immigration and UAE labour Law. Familiar with Limited and Unlimited service contract. Gratuity calculation both Limited, Unlimited service contract as per UAE Law. Over time calculation 25%, 50% as per UAE Law and salaries processing through WPS, SIF file etc. Sick Leaves calculation.

Maternity Leave calculation.

Termination from service reference to Article 120, and 121 as per UAE labour Law. New Visa processing, renewal of visa processing etc. keeping up to date passport, visa, labour card expiry date. Recruitment expertise, job analysis, searching, screening, selection, on boarding, performance management, training & development, compensation & benefits, safety diversity labour relation HRIS. Formulated strategies and plans focusing on aligning HR with core business and led organisational turnarounds successfully; maintained HRIS and HR manuals.

Managed large taskforces entailing manpower planning, recruitment, training, motivation, performance appraisal, Independently handled 750 employee’s and processed monthly salaries approximate 2.5 million. Reduced the salary discrepancy problems and issues by 100% and almost zeroed it using measures such as by implementing procedure for time and overtime sheet, introducing new system to calculate which enabled to submit the salary schedule on time without any discrepancies. Reviewed the Employee Assistance Program to improve cover and reduced 20% costs by training the team on personality development to enhance their moral, professional and personal capacity. Achieved space optimization and consolidation in the unit thereby delivering an annualized savings Optimized office space by redesigning and rearranging workstation areas which increased number of work station from 10 to 30, scraped extra unwanted material and organized material by category at warehouse. Achieved a reduction in operational cost by 50% through a detailed analysis of the daily functions as well as appropriate deployment of labourers as well as strategic moves. Reorganized manpower & transportation scheduling for site level activities; stopped hiring manpower from outsourcing agencies and deployed own manpower after providing proper training on assigned tasks. remuneration, conflict resolution and career development and keeping up to date with state and federal tax laws. Steered adequate measures to resolve critical employees’ grievances and ensure harmonious industrial relations; keeping compliance with various industrial laws and promoting employees welfare activities. Prepared contracts with manpower suppliers in UAE and abroad. Assured manpower requirements and screened& short listed resumes through job portals for sourcing quality candidates within the least time.

Searched profiles by visiting job portals, candidate referrals, job posting & company database & screening the CVs and conducted HR validation.

Administered payroll processing function involving computation of salaries, attendance, leave, fixed & variable entitlements, and so on.

Prepared monthly payroll for employees, created codes for new employees, updated personal details, salary details and passport details of the employees as per UAE law. Identified training needs across levels through mapping of skills required for different roles and analysed existing level of competencies.

Coordinated with PRO for issuing the employment visa, collected all the documents required from the candidates and Travel Agents for visa change, arranging medical visa, visa stamping & labour cards. Updated master list with full information of the candidates, for passport, visa, & labour card renewal, designation, increment, appraisals, contact details in case of emergency, leave programming, date of joining, manpower movement on site basis, and visa status.

Created personal file of employees to update legal documentation, leave forms, appraisal reports and salary slips Documented files of original documents, visas/ cancellation of visa copies, incoming and outgoing correspondence, quotations, Health insurance, Vehicles and security passes. Developed interoffice / outgoing memos, issuing experience certificates as per the appraisals, transportation arrangements and maintained stocks for items.

Arranged hotel bookings and followed up for reservation, made contracts for corporate rates of hotel rooms, coordinated for reservation co

Admin Officer & Pro (JAFZA)

Maintaining office decorum and punctuality; designing (COO) Country of Origin certificate to export the material Renewing Company’s Trade Licenses and managing the activities such as: o Lease Agreement.

o OFC, Operation Fitness Certificate.

o Chamber of Commerce.

o Various insurance Policies, Public Liabilities, /Property All Risk/Fire and workmen compensation. Arranging gates passes for visitors and employees as per the requirement. Proving Visa, Visa’s Quota approval, Work Permits and Bank Guarantee and so on along with visa cancellation & new employee’s medical arrangement and visa stamping. Looking for new offices, warehouse, labour camps, staff accommodation and open land for lease. Renovating new branch offices e.g. Ajman and Sharjah and dealing with Etisalat, P.O Box and DEWA. Taking care Dubai trade, Trakhees, EHS, PCFC security issue. Managing Civil Defence and EHS issues.

Unblocking company account WPS which stop all other import, export activities. Shifting material from old to new warehouse before termination of contract date to avoid any fine from JAFZA. Taking care refund of various security deposits from JAFZA. Monitoring and searching new better camps (Labourers Accommodation) every year as well as controlling and managing discipline in camp as per UAE Labor law.

Coordinating with transporters and other external agencies to achieve seamless and cost-effective movement of consignment, ensuring timely deliveries.

Ensuring statutory compliance at all levels involving liaison with external agencies, Govt. authorities & offices, etc. Formulating and implementing corporate admin policies in the organisation. Managing various activities like transportation, housekeeping, security, purchase of stationary & office equipment. Scrutinizing and ensuring timely payment of all office administration bills such as electricity, annual maintenance contract of equipment.

Monitoring safety and security services of the office on top priority ensuring safety norms. Arranging for necessary infrastructure involving purchase of capital equipment; managing large scale movement of stores & ensuring optimum inventory control.

Developing & negotiating with vendors, managing contracts for obtaining timely procurement of materials at favourable terms.

Developing, managing and monitoring the performance of multi-skilled workforce and conceptualising need-based training programs for their overall career development. Designing training modules, attending JAFZA various trainings; evaluating the effectiveness of training programmes by constantly developing & implementing pre and post assessment tools. Previous Experience

Oct’04 –July’08: Badkook Building Contracting Co. Equinox (Previously known as BTCC - Badkook Trading Co.), Jeddah, Saudi Arabia as Commercial Officer. Jan’97 – May’04: Government of Pakistan, Personal Assistant to Deputy Commissioner Quetta. Feb’94- April’96: Sunrise Pharmaceuticals Laboratory, Pakistan as Medical Representative. IT Skills

MS Office - Word, Excel, PowerPoint.


In page.



MS office.

Networking LAN, WAN.

Computer Hardware.

Ready to join immediately.

Personal Details

Date of Birth:2nd August 1974


Passport Details: AC5935613 (Valid till 17th June 2026). Visa Details: Employment Visa(Valid till 9th September 2017). Address:Dubai, United Arab Emirates.

Marital Status: Married.

No. of Dependents:1.

Driving License Details:Pakistani / Saudi Arabia & UAE. Languages Known:English, Arabic, Urdu, Hindi and Punjabi.

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