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Manager Document Control

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
AED.3000 to 4000
Posted:
May 17, 2020

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Resume:

Cover Letter

Please accept the enclosed resume as an expression of interest in exploring employment opportunities in your organization.

Throughout my career I have been a quick learner, self-starter, and a dedicated worker. I have demonstrated my ability to handle variety of tasks effectively and deliver on or before deadlines. Although I can work well independently, I am equally comfortable working as part of a team.

Please include my name in your employment database. I would like to be considered as a serious candidate and look forward to pursuing this avenue with you further.

I will work hard to contribute my ever best for the organization. Thanks and Regards

Ravindar Reddy Beeram

Mobile-009**-*********,0091-998-***-****

E-mail ID. adc9t4@r.postjobfree.com, adc9t4@r.postjobfree.com RESUME

Ideal Next Job

Seeking a challenging position with a progressive organization that appreciates the benefits of efficient and effective document and data management. Hoping to use best practices and lessons learned from previous roles, in conjunction with skills, ability, and experience, to make a meaningful contribution to a project and/or organizations success. Willing to relocate. Medium to Long Term in Asia & middle east but open to all offers in all locations.

Professional Profile

Distinction of successfully sailing though an endeavor of document control & admin proceedings, organizing seminars & exhibitions in Corporate.

An Out-of-the-Box Thinker with a proven track record of maintaining increasing records, streamlining workflow and creating a team work environment enhances profitability.

Distinction of maintaining public relation with clients for expanding businesses from scratch and streamlining operations.

Educational Profile

Computer Knowledge

MS Office (Excel, Word, Power Point), AECONEX, MAXIMO, Outlook office-365, Operating System Window XP, Vista, Dbase IV, Expedition, DMS (Document Management System)- Software from Briton Enter Resource Planning, Scanning, Internet Applications.

Work Profile

Employer : Hills and Fort Contracting L.L.C-2019 To Till date Current Project : MEP-Division

Clients : RTA, DM, Dubai Properties, Al Wasel, Dubai South & Al Maktoom Airport, North 25, Merass

Sl# Name Of Educational

Name of

School/Collage/University

Year Of

Passing Division

1

School Secondary

Certificate (S.S.C)

Government

School(ZPSS),Bejjanki 1999 Second

2

Board Of Intermediate

Education(M.P.C), Maths,

Physics, Chemistry

Loyola jr.college, Rekurthi,

Karimnagar 2001 Second

3

Kakathiya University,

Warangal

(B.SC),MPCS(Math’s,

Physics, Computer

Science)

Kims Degree

College,Karimnagar - -

Consultants : Aecom, Wilbur Smith Associates, Khatib & Alami, Parsons Overseas, Ltd.Jacobs, Halcrow International Partnership, Arch Group, Africon Al Burj, CDM smith, Dar - Al – Handasah, Ch2m - Halcrow International Partnerships, Dubai Star Crystal, Aracade Star,WBG,Technitics

Position : Site Secretary

Period : 1St May 2019 to till date

All site office administration

Spreadsheet and database maintenance

Coordinating all documentation / uploading – downloading documents

Preparing reports various departments

Report from Contraction Manager, with a 3rd party web based server software from Aeconex.

Uploading the documents and get the permission from M/s.Dubai south as MAXIMO SOFTWARE.

Working on outlook emails and get the correspondences from out look.

Coordinate all activities related to Document Control, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Type site documents and follow up all site needs as required.

Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration and are easily accessible when needed.

Maintain the files and control logs as required by the project. Responsibilities:

Report directly to the Project Director & Operation manager for all office admin and documents activities

Receiving, dispatching, distributing, filing and controlling of all the Technical & Commercial documents (including drawings) and correspondence. Collecting, compiling and dispatching of Technical and Commercial documents for pre-qualification of vendors / contractor and enquires. Receiving and controlling all the Technical and Commercial bids. Recording minutes of meeting.

Responsible to register, distribute and file incoming / outgoing correspondence and other documents for Projects Redline.

Coordination with Project Redline Team allocating numbering system & filing as per the company procedure.

Expedite with vendor & subcontractor for their prompt delivery of technical documents/ drawings.

Supervise and fallow up data entry of technical documents, the correct and ensure the correct revision and location of documents.

Follow-up with Sub-Contractors & Vendors document submission and follow up to their compliance with engineering comments.

Managing Electronic files with the systematic document management system effectively periodical updates.

Aeconex is Client software incoming and outgoing correspondences and upload the documents into Aeconex distribution documents from Aeconex.

Maximo is the client software apply the work permits and get the approvals from the client and apply the final clearance certificates and get the certificates from client.

Al Maktoom airport apply the passes to work in to the airport and submit the documents to apply the pass.

Outlook-365-Sending and receiving the data from all parties.

DMS (Document Management System) is a powerful 3rd Party Software provided by Briton System Management Technology. Got trained from Software provider in order to operate the system with all functions.

Having authorization rights to enter & upload as well as download from the ftp server of design contractors such as Design Engineering Partners

(Lebanon), Hanami International (S.Korea).

Having ultimate authorization as a contractor to upload and update day to day site functional activities using Contract Manager, with a 3rd party web based server software from IDS4MFP.

Trained Expedition subordinate utility of IDS4MFP which can provide proper tracking of documents for internal document management and serving to the technical and support staffs as well as to control the flow of paper consumption.

Filing all the confidential documents (Contracts Procedures, Invoices Copy, Variation Order (V.O) Status, Etc in a secure and safe place, making a easy retrieval.

Register all drawings and technical documentation as received (for review, comments, approval for site construction).

Maintaining the drawings both in Computer (soft copy) & drawing folders Hard Copy as per area wise. Downloading the drawings from the email and photo copying the drawings for distribution.

Receives all relevant location documentation and ensures the technical documents are stored properly and creates efficient data storage /filing systems. Develops and maintains an up to date efficient systems.

Preparing report of drawings/ documents regarding the approval, pending of approval & submitting to Project Manager for their action to follow up with Project Redline Team.

Ensures that all aspects of documentations are effectively controlled and categorized design documentations, communications and non-technical documentations, quality record etc.

Fallow up and ensured Contractors & Vendor understand specified requirements (especially document numbering) before them submit their documents/ drawings.

Interfaces with all disciplines to ensure that the requirement of the documents/drawings for projects is properly handled and their outstanding and pending issues are resolved in timely manner.

Prepare the outgoing transmittal (external & Internal) according to procedure for the project team.

Maintain a library off all Contractor Company Profile and Pre-Qualification Questionnaires.

Co-ordination with other departments and section. Notifying each employee affected by documents changes.

Organization of all Kind of documents like incoming and outgoing, letter, Drawing all kind, Catalogue, Manual Controlling equipment’s vehicle documents, Purchase Requisition, Purchase Order, Delivery note, Tools receipt note, Drawing controlling as per Aramco standard, Transmittal Stamping incoming and outgoing all confidential documents sending to relevant Department, Preparing various log book, Sticker for box file, monitoring pending records controlling reference book, weekly superseded drawing as per requirement, Store Tracking Report, Delay, schedule Cost impact,Schedule Impact, Various Change Order & Materials Submittal, N.C.R ( Non Conformity Report) B.O.Q( Bill Of Quantity) Q.M.S (Quality Method Statement) FDC ( Field Design Change ) S.T.Q ( Site Technical Query ) S. I

(Site Instruction) Supplier Correspondence, Various Materials Submittal, & Internal Correspondence etc

Employer : Wade Adams Contracting L.L.C-2007 To 2019(April) Current Project : Maintenance Department

Client s : RTA, DM, Dubai Properties, Dubai Sports City, Dubai Silicon Oasis, Nakheel,FEWA,SEWA.

Consultants : Aecom, Wilbur Smith Associates, Khatib & Alami, Parsons Overseas Ltd. Alturath Engineering Consultants, Halcrow International Partnership, Arch Group, Africon Al Burj, CDM smith Dar - Al – Handasah,Ch2m - Halcrow International Partnership Position : Document Controller / Secretary

Period : 31 May 2007 to April 2019

Summary:

All site office administration

Spreadsheet and database maintenance

Coordinating all documentation / uploading – downloading documents

Preparing reports various departments

Report from Contract Manager, with a 3rd party web based server software from Primavera.

Coordinate all activities related to Document Control, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Type site documents and follow up all site needs as required.

Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration and are easily accessible when needed.

Maintain the files and control logs as required by the project. Responsibilities:

Report directly to the Project Director for all office admin and documents activities

Receiving, dispatching, distributing, filing and controlling of all the Technical & Commercial documents (including drawings) and correspondence. Collecting, compiling and dispatching of Technical and Commercial documents for pre-qualification of vendors / contractor and enquires. Receiving and controlling all the Technical and Commercial bids. Recording minutes of meeting.

Responsible to register, distribute and file incoming / outgoing correspondence and other documents for Projects Redline.

Coordination with Project Redline Team allocating numbering system & filing as per the company procedure.

Expedite with vendor & subcontractor for their prompt delivery of technical documents/ drawings.

Supervise and fallow up data entry of technical documents, the correct and ensure the correct revision and location of documents.

Follow-up with Sub-Contractors & Vendors document submission and fallow up to their compliance with engineering comments.

Managing Electronic files with the systematic document management system effectively periodical updates.

DMS (Document Management System) is a powerful 3rd Party Software provided by Briton System Management Technology. Got trained from Software provider in order to operate the system with all functions.

Having authorization rights to enter & upload as well as download from the ftp server of design contractors such as Design Engineering Partners

(Lebanon), Hanami International (S.Korea).

Having ultimate authorization as a contractor to upload and update day to day site functional activities using Contract Manager, with a 3rd party web based server software from IDS4MFP.

Trained Expedition subordinate utility of IDS4MFP which can provide proper tracking of documents for internal document management and serving to the technical and support staffs as well as to control the flow of paper consumption.

Filing all the confidential documents (Contracts Procedures, Invoices Copy, Variation Order (V.O) Status, Etc in a secure and safe place, making a easy retrieval.

Register all drawings and technical documentation as received (for review, comments, approval for site construction).

Maintaining the drawings both in Computer (soft copy) & drawing folders Hard Copy as per area wise. Downloading the drawings from the email and photo copying the drawings for distribution.

Receives all relevant location documentation and ensures the technical documents are stored properly and creates efficient data storage /filing systems. Develops and maintains an up to date efficient systems.

Preparing report of drawings/ documents regarding the approval, pending of approval & submitting to Project Manager for their action to follow up with Project Redline Team.

Ensures that all aspects of documentations are effectively controlled and categorized design documentations, communications and non technical documentations, quality record etc.

Fallow up and ensured Contractors & Vendor understand specified requirements (especially document numbering) before them submit their documents/ drawings.

Interfaces with all disciplines to ensure that the requirement of the documents/drawings for projects is properly handled and their outstanding and pending issues are resolved in timely manner.

Prepare the outgoing transmittal (external & Internal) according to procedure for the project team.

Maintain a library off all Contractor Company Profile and Pre qualification Questionnaires.

Co-ordination with other departments and section. Notifying each employee affected by documents changes.

Organization of all Kind of documents like incoming and outgoing, letter, Drawing all kind, Catalogue, Manual Controlling equipments vehicle documents, Purchase Requisition, Purchase Order, Delivery note, Tools receipt note, Drawing controlling as per Aramco standard, Transmittal Stamping incoming and outgoing all confidential documents sending to relevant Department, Preparing various log book, Sticker for box file, monitoring pending records controlling reference book, weekly superseded drawing as per requirement, Store Tracking Report, Delay, schedule Cost impact,Schedule Impact, Various Change Order & Materials Submittal, N.C.R ( Non Conformity Report) B.O.Q( Bill Of Quantity) Q.M.S (Quality Method Statement) FDC ( Field Design Change ) S.T.Q ( Site Technical Query

) S. I (Site Instruction) Supplier Correspondence, Various Materials Submittal,

& Internal Correspondence etc.

Personal Profile

Beeram Ravinder Reddy

S/o. Laxma Reddy,

Village: Devakkapalli,

Mandal: Bejjanki, Passport No : N4038129

District: Karimnagar, Place of issue : Dubai

Telangana . (INDIA) Date of issue : 05-01-2016

Valid up to : 04-01-2026

Mobile No: +971-*********

Email:adc9t4@r.postjobfree.com

Personal detail:

Name : Ravinder Reddy Beeram

Date of birth : 06.06.1982

Sex : Male

Marital Status : Married

Nationality : Indian

Language Known : Hindi, English & Malayalam, Arabic, Telugu Technical Knowledge : Ms Office Ms Excel, Access, DTP (Desk TopPublishing), Photo Shop, C, C++, Visual Basic, Oracle, DBMS,

RDBMS, Aeconex, DMS, Outlook-365,Maximo

Additional Qualification’s : All under (Wade Adams Contracting L.L.C, Hills & Fort Construction LLC)

Completed Safety Induction Course

Completed Aeconex online Training

Completed Maximo Training

Completed H2S Awareness & Escape

First Aider Course

Hills & Fort

Construction LLC

ISO 9001-2015 Site Secretary April-2019

Till Date

Wade Adams

Contracting L.L.C

Dubai, U.A.E

ISO 9001-2015

Document

Controller

/Secretary

31.05.2007

April-2019

Declaration: I do assure that the above information’s given are true to the best of My Knowledge.

Yours truly,

Location Dubai:

(Ravinder Reddy)



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