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Manager Executive

Pune, Maharashtra, India
May 17, 2020

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Mr. Rajeev Koyyot

B*** Poonam Avenue,

Tirupati Nagar – Phase I,

Bolinj, Virar (West)

Pin – 401303

Phone : 0250 – 2503754 (Res.)

Cell: 986*******

Email ID :


Date of Birth : 30/07/1974.

Marital Status : Married.

Language Proficiency : English, Hindi, Marathi & Malayalam.

Hobbies : Reading, Listening to Music & Outdoor Games.


SSC (1990) – Mumbai University

HSC (1993) – Mumbai University

Graduate in Bachelor of Arts (2007) - MP Bhoj University


Diploma in System Management (Sony computer education) – 1993-1994 Operating System MS-Dos, MS Windows, Dbase, Foxpro, Lotus, Wordstar, MS-Excel, MS-Word, PowerPoint, Internet Usage,




Present Experience :-

1. Executive HR with M/s. Datamatics Financial Services Limited – Andheri (East) From 15th June 2015 till date.

On Boarding of New Joiners.

Employee Code Generation.

Document Segregation Done For New Joiners Checking.

Issuance of ID Cards to New Joiners.

Biometric do be done for New Joiners.

New Joiners Data Entry to be checked.

Appointment Letter Preparation and Issuance.

New Joiners updation in Beehive System.

Beehive User id and Password generated to be sent to respective trainers or Managers.

Shift timing upload in beehive.

PF –

Explaining the PF withdrawal form

Queries related to PF to be solved.

New joiners PF forms to be given to consultant


New Joiners ESIC forms be given to consultant.

Esic temporary slip issuance.

Check if employee files are made and if filing of documents are done properly.

Audit of file done on a weekly basis.

Payroll - Preparing payroll input file and collating month on month inputs of incentive to be paid to employees eligible as per company’s policy and forwarding the same to Payroll team for creating the pay register.

Past Experience :-

1.HR Executive with M/s. Vodafone India Limited – Lower Parel. From 15th March 2012 till 30th April 2015 (Payroll of Apex Services)

Responsibilities :

Database Management

Maintain Employee Database

Corporate HR report for the month

Track & check for accuracy against SAP dumb

Track any transfer in / transfer out /Role changes

Monthly HR review PPT



Contract Management

Contract renewal for the month

Laise with agency to ensure salary revision & contract renewal letter is received

Maintain & track changes / updations & the associate MIS (Monthly)

Monthly attendance details

Track & ensure clearance formalities are complete for all associate staff

New Joinees

Cell & Edge sim issuance to new joinees & employees

Update joinee details in Local MIS

Maintain checklist for the personal file.Ensure file is prepared on Day 1

Ensure complete documents received & sent to stores for activation of OCP & Edge number for new joinees

Separation /Attrition

Update Local MIS – Separation Sheet

Clearance form received with all signatory send to ASK HR

Track & follow up with ASK HR for the FNF

Once cheque received, capture the details in the tracker

Get signatures on the reliving letter & FNF letter

Retain copy of the cheque & FNF letter & Statement in the employee file

Dispatch the cheque & reliving letters to the employee as per contact details mentioned in the form


Dispatch all the PF transfer in/transfer out/withdrawal forms received from employees

Update tracker of all the forms which are dispatched

Maintain POD details for all couriers that have been dispatched

Follow up with PF consultant for a revert on the various application which are WIP

Signed copy with the letter once received from the consultant to be sent to the appropriate contact (previous employer) as per details mentioned in the letter

Update tracker with the details of the date & contact (previous employer) to whom the same is dispatched

Employee File Maintainence

Ensure file is prepared on the 2 day of joinee

Ensure completeness of the files for new joiners & transfers

Audit the file on a forthnightly basis to ensure that the papers are being filed on a regular basis



2.HR Executive with M/s. Hutchison Global Services Pvt. Ltd. (International Call Center – HR Department) – Malad. From 5th January 2011 to 16th November 2011.

Responsibilities :

Responsible for Recruitment of the process for advisor level.

Handling the On-Boarding process which includes – Collecting joining dockets, preparing salary fitments, & ensuring the candidate joins on the target date.

Informing the recruiters of possible Drop Outs or No Shows.

Handling vendor billing and background verification for on-boarded candidates.

Supervising the assessment centre team whose functionality include – (front desk, first round verbal communication evaluation & online test).

Mumbai Hiring report to be sent daily

Offered / SNO list to be prepared and sent daily.

Exception taken for any salary deviation to be updated in the tracker.

Coordinating the two day weekly New Joiner Orientation (Induction) Program.

Mumbai Hiring report to be sent daily

Exception taken for any salary deviation to be updated in the tracker.

Joiners queries related to offers or salary – addressing the batch or individual.

3.Analyst with M/s. Global Market Center Pvt.Ltd. – Deutsche Bank Group (Admin Department) – Andheri . From 27th October 2006 to 28th December 2010

Responsibilities :

Admin Team

MIS – Monthly report to management regarding on boarding, Off boarding and Internal-Transfer of system requested.

Reports – Various reports required by Business Managers of various products.

oMonthly - Outstanding Invoice notification, BCD Travel, DB Concierge.

oQuarterly – P2P invoice awaiting, client service, No show & Shared inbox.

On Boarding of system requests for new joiner’s (Various products)

Off Boarding of system request for leavers of UK region (Various products)

Procurement of various IT related items related to be taken care off.

Follow with vendor for quote and delivery.

Movements of teams

Inventory maintenance (Bonded items

Desk and extension set up for new joiners.



Business Management Team

On Boarding of system requests for new joiner’s of UK region (Various products)

Off Boarding of system request for leavers of UK region (Various products)

Internal Transfer’s of system request of transferee’s to UK region (Various Product)

Process improvement for daily activities.

Calls/Follow-ups with Onshore.

WIM/SIPOC made for various new activities.

Repack/Professional invoice approval for Product (GCT)

Expense claims to be approved received from GCT.

Training provided to new joiners of various activities.

Various trackers to be updated.

4.MIS Executive With M/s. CONVERGYS India Services Pvt. Ltd. (International Call Center – HR Department) – Malad. From 1th Sept 2004 to 20th October 2006. (Payroll of Sodexho Pass Services (India) Pvt. Ltd.

Responsibilities :

Was responsible for entire MIS of both (Malad and Thane center).

Team of 4 members reporting .

Supervising Written Test & Checking

Co-coordinating with CCT & Ops to take Interviews.

Rolling out Offers whenever required.

Confirmation Calls to be made/Vendors.

Applicant ID’s to be generated.

Generating Employee Code for New Joinees through PeopleSoft.

Entering complete data of New Joinees in People Soft.

Consultant Agreements/Bonanza Letters to be made.

Appointment Letters to be prepared.

Checking files if New Joinees have submitted their required Documents.

Filing of CV’s in their respective folders.


oGenerating various reports through People Soft. (Finance Report, Head count V/s. Quit & Relocation)

oAd-Response report to be prepared.

oVendor Dashboard report to be sent Daily.

oRamp wise Joinee report.

oCreating daily MIS Report/Ramp Report.

oGenerating various reports needed by Sr.Manager HR/Manager HR/Manager Recruitment.



5.Purchase Office With M/s. ANS Sanghvi Exports (A firm in exports of Handicraft & Furnishing Items), Masjid – Mumbai. From Feb 10th 2003 to August 16th 2003.

Responsibilities :

Entire follow-up of Delhi Suppliers (For Moulds & Ready Items).

Pre-Production Follow-up & Pre-despatch Follow-up.

Short Pcs/Balance/Redo-Goods follow-up.

QC Follow-up with QC Department for material received.

Day to day updating in files & replying to faxes.

Coordinating with receiving Dept. & pass on the good to QC Dept. or Packing Dept.

Orders Inner/Outers and Labeling.

Manual Receiving in OC’s (P.O. Wise)

Quality Problem/Supplier’s Problem/Order Problem – Discuss with Senior’s.

Total OC’s responsibility.

6.Purchase Officer with M/s. Ravalgaon Sugar Farm Ltd. – Walchand Group ( FMCG Firm) From 1st Sept. 1995 to 25th Nov 2002.

Responsibilities :

Rate Contract for “A” Class Item.

Raw material & Packaging material planning.

Preparing Purchase Orders.

Calling up Parties for dispatch to be made in time.

Calling up factory for Daily Stock and Critical Items.

Preparing monthly Creditors list / Co-orinating with Factory & head Office for Suppliers payment.

Creating various formats & Reports for Exec. Director & Asst.Purchase Manager.

Gathering information / Co-coordinating with various suppliers coming to Office.

Keeping a neat record of all various activities.

Filling of different papers in their respective files.

Rajeev Koyyot

Overall Exp. – 19.07 Years

Current CTC – Rs.5,41,078 pa

Monthly – Rs. 43,600 pm

Notice Period – 1 Month

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