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Office Assistant

Location:
Pretoria, Gauteng, South Africa
Salary:
15000
Posted:
May 15, 2020

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Resume:

CURRICULUM VITAE OF PHILLEMON KHOZA

Tel: +** (0-65-826-****

Fax: +27 (0-86-689-****

Email: adc8tk@r.postjobfree.com/ adc8tk@r.postjobfree.com

PLEASE TREAT AS CONFIDENTIAL

PERSONAL DETAILS

FULL NAMES: Phillemon Vusumuzi Khoza (Phil)

LOCATION: Pretoria, Gauteng

ID NUMBER: 870-***-**** 085

EE PROFILE: African Male

LANGUAGE PROFICIENCY: English, Afrikaans, Zulu, Pedi DRIVER’S LICENSE: Code 10

NOTICE PERIOD: Negotiable

EDUCATION, TRAINING AND DEVELOPMENT BACKGROUND

ACADEMIC QUALIFICATIONS

INSTITUTION QUALIFICATION YEAR OBTAINED

Kopanang High School Grade 12 2007

Tshwane University of Technology National Diploma: Office Management & Technology

2013

Tshwane University of Technology B-Tech: Business Management and Information Services

On hold

CAREER SUMMARY

EMPLOYER POSITION DURATION

PNS Car Services (Pty) Ltd Office Administrator 1 Year Forward with Future Trading Enterprise Administration Officer 1 Year Tshwane University of Technology Procurement Administrator (Stores) 4 Years Tshwane University of Technology Receptionist (Student Assistant) 1 Year EMPLOYER: PNS Car Services (Pty) Ltd

POSITION: Office Administrator

DATES OF SERVICE: 2018 January-2019 January

RESPONSIBILITIES:

Logging IT issues and follow ups.

Allocation of payments, and dealing with debtor and creditors accounts.

Ordering of stationery, Car services kits and ensuring stock is delivered in a timely manner.

Testing and evaluating products and understanding quality requirements.

Quotations and follow ups on work that has to be completed. Page 2

Update and maintain Smart sheet with all purchased stock (spec, price, stakeholder etc.)

Maintain and update administration systems

Responsible for the PNS policy and procedures

Ad hoc responsibilities as and when required.

Manage general telephonic and emails queries.

Send relevant documentation to clients, supplier and follow-up on incomplete information.

Interact with external clients and suppliers.

Filling of client and supplier information.

REASON FOR LEAVING: Contract ended

CAREER HISTORY

EMPLOYER: Forward with Future Trading Enterprise

POSITION: Administration Officer

DATES OF SERVICE: January 2015 – December 2015

RESPONSIBILITIES:

Supervision of staff, minutes writing and distribution.

Coordination and promotion of decisions.

Memorandum and report writings.

Office administration and support duties.

Dealing with supply chain management matters including tendering items, and management of information flow.

Drafting of specific documents.

Dealing with catering and travelling arrangements, liaison with other stakeholders, departments and making follow-ups on decision taken during meetings.

REASON FOR LEAVING: Contract ended

EMPLOYER: Tshwane University of Technology

POSITION: Procurement Administrator (Stores)

DATES OF SERVICE: July 2011 – December 2014

RESPONSIBILITIES:

Financial:

Identify, negotiate and implement order forms and framework agreements which result inefficiencies in line with financial and forecasting requirements.

Identifying the different types of business transactions associated with buying and selling.

Maintain accurate auditable records of all procurement process which result in high process compliance.

Issue cash payment receipts to students and other stakeholders. Page 3

Balancing of ledgers and master orders for the FO.

Managing and filling of cash receipts and payments.

Recording and processing cash transactions.

Record petty cash payments and receipts.

Reconcile cash on hand with petty cash records

Stakeholder:

Plan and engage with practical lecturers to understand orders specifications and with suppliers to develop a profile of delivery and capability which results in effective market engagement.

Ensuring costing of stock, functions is done timely and accurately on daily basis.

Minutes writing, distribution, co-ordinate and promotion of decision making.

Memorandum and report writings.

Office Administration and support duties.

To report and where possible, take action about customer complaints and compliments.

Management of information flow.

Stock management in SAGE and MIS.

General asset allocation, return forms and recons.

Allocating asset numbers to assets.

Dealing with catering and travelling arrangements.

Liaison with other stakeholders and departments, making follow-ups on decision taken during the meeting.

Technical purchaser for equipment and ingredients.

Ensuring purchasing is conducted in accordance with the Procurement and TUT policy.

Research offers and quotations.

Procurement, administration, adjudication, recommendation and evaluation and evaluation of suppliers.

Manage all financial documents for the financial officer.

Preparing master orders.

Secretarial function for the department.

Diary management, Coordinate expenses claims for department and submit for payment,

Update pricing policies on the system.

Display notices and send out sms as well as emails requested.

Managing of ITS, logging off job cards, asset registry, preparing of presentation slides for functions and classes, and any other related duties that the Lectures and HOD may assign from time to time. REASON FOR LEAVING: Contract ended

EMPLOYER: Tshwane University of Technology

POSITION: Receptionist (Student Assistant)

DATES OF SERVICE: January 2011 – 2011 July.

RESPONSIBILITIES:

Providing administrative support to the department staff and students acting as the first line of communication between students and the department.

Liaising with postgraduate students, printing of progress report. Page 4

Scanning of documents for record keeping.

Helping with registration, screening of first time applications, and communicating problem clearly to students.

Assisting with organizing workshops and student class representative meetings.

Logging of job cards to the technical service or helpdesk.

Delivery of internal documents to various departments of the University.

Rendering of general receptionist, office services and secretarial functions.

Providing of stationery and office equipment.

Assisting lecturers with technical problems and integration of office tools. REASON FOR LEAVING: Career progression

References / Testimonial

Name or person:

Designation:

Company:

Contact telephone numbers:

Email:

Nozzy

Administrator

PNS Car Services

079-***-****

adc8tk@r.postjobfree.com

Name or person:

Designation:

Company:

Contact telephone numbers:

Email:

Mrs. Ida Mgole

Senior Lecturer and Supervisor

Tshwane University of Technology

012-***-****/ 082-***-****

adc8tk@r.postjobfree.com

Name or person:

Designation:

Company:

Contact telephone numbers:

Email:

Mrs. Mbengwa LM

Secretary

Tshwane University of Technology

012-*******/ 073-***-****

adc8tk@r.postjobfree.com

Name or person:

Designation:

Company:

Contact telephone numbers:

Email:

Mrs. Mlotywa

Director

Forward with Future Trading Enterprise

073-***-****/ 072-***-****

adc8tk@r.postjobfree.com



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