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Executive Assistant Manager

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
May 15, 2020

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Vedika Khatwani

Intro: ** year Indian married in June 2019 and relocated to Abu Dhabi.

Holds Residence visa – Husband sponsorship.

Looking for a decent part or full time job.

Blogger Profile:

Presently pursuing a childhood interest and hobby of writing.

Freelance Blogger – since November 2018

Certificated from Udemy Online Course – Ninja Writing: The Four Levels of Writing

& Mastery by Shani Raja, Ex-Wall Street Journal Editor

Proficient in Keyword Research.

Familiar with online writing tools.

Avid reader of Indian literature and Epics. Most of the work and research is related on mythology.

Wordpress profile: EA Profile:

16 years experience as an Executive Assistant in Mumbai, India. Have been associated with Top Management throughout the career. Key Skills:

Calendar management of senior most executives.

Office Management.

Excellent interpersonal skills, ability to communicate confidently, effectively and diplomatically.

Ability and initiative to work in a dynamic, high profile environment. Core Competencies:

Dynamic professional with 15 years of work experience in Managing Offices of Senior Business Leaders in various organizations.

Personable, focused, assertive, reliable, integrity, empathy, global vision and altruism.

An effective communicator, proactive, adaptable team player and flexible to fit in schedules and priorities at work.

Proven interpersonal & multi-tasking skills.

Excellent relationship management, analytical and a tough negotiator.

A Go getter with expertise in managing independent operations & ensuring optimal utilization of resources.

Self- starter, decisive with excellent time management skills.

Proficient in developing & streamlining systems with proven ability to enhance effectiveness and meet operational goals within the cost, time and quality parameters. 2


PGDHRM – 2017 – from Welingkars Institute

B.Com - 2002 – Mumbai University

Technical Skills:

English Typing @ 60 w.p.m. and English Shorthand @ 120 w.p.m.

Ms. Office


Member of Indian Association of Secretaries and Administrative Professionals Details of last 3 employers:

Rainshine Enterprises Private Limited (September 2018 – May 2019) EA – Co-Founder and Chief Financial Officer

(Rainshine Entertainment, is a market leading digital content platform aimed largely at Indians and Indian diaspora, but also attracting a global audience. Consisting of 4 business offerings: Production, Channels, Brands & IP, Marketing Solutions) Job Profile

o Calendar Management – for Co-founder and Chief Financial Officer. o Screen correspondence and reports

o Maintain a tracker of all the Companies / Investors met to include a brief descriptions o Provide all secretarial and administrative support like travel, booking hotels, arranging business reviews etc for CFO and Team.

o Assist CFO in co-coordinating and arranging meetings of different associations/institutions. Zee Entertainment Enterprises Limited (October 2017 – September 2018) Office Manager / EA – Chief Business Officer

(ZEE is Global Media and Entertainment conglomerate with a presence across television broadcasting, News broadcasting, movies, music, live entertainment and digital businesses. ZEE has been powering Media & Entertainment space across the world for 25 years) Job Profile

o Calendar Management – for Chief Business Officer (Investment and Incubation) and team. o Screen correspondence and reports; make preliminary assessment of the importance of materials and organize documents.

o Conduct basic research on a prospective opportunity and the Executives representing the opportunity to prepare the briefing material before the meetings. o Maintain a tracker of all the Companies met to include a brief description, terms discussed, status, next steps etc.

o Facilitate conduct of periodic review meetings at Investee Companies, collate data for meetings.

o Provide all secretarial and administrative support like travel, booking hotels, arranging business reviews etc for CBO and Team.

o Assist CBO in co-ordinating and arranging meetings of different associations/institutions (he is member of).

o One point HR & Admin contact for Investee companies. o Help and Co-ordinate HR Manager of Investee companies in recruitment (such as screen resumes from job portal, schedule interviews, co-ordinate till the position is closed). 3

Pidilite Industries Limited (February 2010 – October 2017) Executive Assistant – Director Finance

(Pidilite Industries Limited, a Five decade old Company, is a pioneer in consumer and specialties chemicals in India. It is the market leader in adhesives and sealants, construction chemicals, hobby colors and polymer emulsions in India.)

Job Profile

Executive Support

o Hefty calendar Management – supporting CFO in scheduling his calendar in a manner that proper balancing is done between different requirements like business commitment, employee meeting, MRMs with MD and Chairman, Investor meetings.

o Liaison with the Functional Heads in absence of CFO to ensure seamless working of the Department.

o Efficiently handled gamut of activities like, routine follow-up, arranging departmental celebrations

& events, coordination and conferences.

o Arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel. o Secretarial and administrative support in all meetings, presentations, workshops, conferences, etc. o Pre board meeting arrangements–making presentations, collating data from concerned function for presentation, arranging necessary documents for directors etc. o Post board meeting arrangements– arranging earnings call, sending company results to investors; ensure uploading of relevant reports on company’s website after board meeting. o Schedule monthly meetings within department and with CEOs / Presidents, Ensure data / reports are received before the meeting, Ensure release of minutes from respective people / department. o Prioritizes and follow up on incoming issues and concerns addressed to CFO. Determines appropriate course of action, referral, or response. o Maintain Database of all visiting cards (soft + hard copies) HR & Admin Support

o Work closely with HRBP on Org Structure, New vacancies, Employee career pathing and other issues.

o Directly fix up an interview / telecom with Head level candidates. Ensures that after short listing – offer letter is given to candidate, get a joining date, and call candidate before joining for confirmation.

o Co-ordination with HR for new joinees seating place, desktop / laptop and other necessary programs. o Prepare Induction plan for new joinees (Head level staff) with all CEOs / Presidents.

o Active participation in Campus interviews every year for recruiting Chartered Accountants. o Completes a broad variety of administrative tasks for the Department such as seating arrangement for new joinees, internal shifting of staff, ensures conference room is fully equipped for meetings. o Necessary arrangements for visitors such as gate pass, booking of conference room for meetings, refreshments etc.

o Supervise Filing rooms and ensures timely shifting all old files to Store room. o Provides a bridge for smooth communication between the CFO’s office and staff; demonstrating leadership to maintain credibility, trust and support with senior management staff. o Assist new joinees (especially Head level staff) for scheduling meeting etc. with other departments. Personal Details

Name : Vedika Khatwani

Date of Birth : 16th October 1981

Marital Status : Married (No children)

Spouse details : Mr. Sushil Chandka, associated with Etihad Airways since 11 years. Passport no : T5428511

Residence Visa valid from 09/07/2019 to 08/07/2022 Contact : Mob: 971-056-281-4886


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