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Manager Office

Location:
Melrose, CA, 90069
Posted:
May 14, 2020

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CV OF HEIDI DU PLESSIS P a g e *

HEIDI DU PLESSIS

** ******* ******

066-***-****

adc7wa@r.postjobfree.com

Objective

Experienced Administrator with a demonstrated history of working in the mining & metals industry. Skilled in SAP (MM and PM), Internet Explorer, MS Word, MS Excel, MS PowerPoint, Administration, Management, and Continuous Improvement. Strong management assistant professional graduated from Kathu Technical College with a National N Diploma.

Ability in the following project management, financial- and administrative skills were proven in past supporting functions: planning, scheduling, controlling, reporting, coordinating, leading and organizing. Able to collect, and analyses information effectively, solve problems and to develop an effective solution. Education and

Qualifications

MATRIC DEC 1987 MARIENTAL HIGH SCHOOL (NAMIBIA) Subjects Passed: Afrikaans (1st Language); English (2nd Language); Home Economics; Accounting; Biology; Typing

N6 SECRETARIAL CERTIFICATE (COMMERCE) DEC 1989 UPINGTON TECHNICAL COLLEGE Subjects Passed: • Typing N4, N5 & N6 (Including Audio Typing) • Office Practice N4, N5, N6 (HR Management Handbook) • Communication (Afrikaans & English) N4, N5, N6 • Art of Entertainment N4 & N5 • Management N6

NATIONAL N DIPLOMA (MANAGEMENT ASSISTANT) 01 MAY 1992 KATHU TECHNICAL COLLEGE

(Earned after 18 months’ working experience in the following learning areas at ISCOR LTD, Sishen Iron Ore Mine), from 31 Oct 1990 till 30 April 1992: Administration; Correspondence; Reporting; Training; Systems/Computers; Safety & Health; Document Control; Communication; General/Ad Hoc tasks Skills & Abilities.

The following skills were developed during previous 28 years of employment. Including the following, but not limited to:

PROJECT MANAGEMENT: Budgets; Planning; Controlling; Organizing; Procurement; Report writing; Communication; Problem Solving; Contract Management; Forecasts & cash flows.

FORECASTS & CASH FLOWS: Achieving an average of 95% cost flow success rate by continuous following- up with PMs. Planning, time management and good communication skills are a must.

CV OF HEIDI DU PLESSIS P a g e 2

MINUTES OF MEETINGS: Recording of decisions made and actions to be taken. Skills obtained to take good minutes, are as follows: · Listening; Assertiveness; Organization; Knowledge of the subject; Good communication and written; language; Sound critical thinking

LEADING & TRAINING: Training peers; Develop training material; Compile manual with timeline actions and responsibilities; Leading and directing administrative support personnel; Process flow diagrams

TIME MANAGEMENT · Set aside time for important tasks. Knowing the difference between urgent and important. · To manage meeting time is to always have an agenda and to stick to it. · Look for opportunities to delegate responsibilities, multi-task, and rearrange schedules as necessary.

Experience

CLERK SANLAM INSURANCE, KATHU 01 FEB 1990 – 29 OCT 1990 · Responsibilities/tasks included the general administration of the office. · Reason for Leaving: Employment at Iscor Ltd, Sishen Iron Ore Mine

TYPIST SISHEN IRON ORE MINE, KATHU 30 OCT 1990 – 31 AUG 1992 ADMINISTRATIVE SERVICES: FINANCE DEPARTMENT · Responsibilities/tasks included the general typing duties in the Typing Pool of the entire mine and helping in the fax office and switchboard of the mine. · Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

CLERK/TYPIST SISHEN IRON ORE MINE, KATHU 01 SEP 1992 – 31 AUG 1997 LONG TERM- AND PROJECT PLANNING: ENGINEERING, PLANNING AND DEVELOPMENT · Responsibilities/tasks included general office administration and typing duties for the Planning and Development Engineers in training and other staff members in the section. · Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

SECRETARY SISHEN IRON ORE MINE, KATHU 01 SEP 1997 – 31 AUG 2002 MANAGER MATERIALS MANAGEMENT (LOGISTICS AND PURCHASING DEPARTMENT) · Responsibilities/tasks included general secretarial and office administration duties for the Manager, Materials Management and section heads in the department: Secretarial duties; Receiving duties; Filing; Correspondence; Document Management; Typing and Composing of documents; General Office Tasks; Travel arrangements; etc. · Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

ASSISTANT PROJECT CONTROL OFFICER SISHEN IRON ORE MINE, KATHU 01 SEP 2002 – 30 JUN 2010 CAPITAL- AND PROJECT MANAGEMENT, ENGINEERING, PLANNING AND DEVELOPMENT · Project planning, Budgeting, Monitoring, Reporting, Administration, Summary of main functions: · Reason for Leaving: Position upgraded and moved into another department at Sishen Mine (Promotion)

PROJECT ADMINISTRATOR SISHEN IRON ORE MINE, KATHU 01 JUL 2010 – 31 JAN 2012 SISHEN INFRASTRUCTURE PROGRAMME: PROJECTS DEPARTMENT Project planning, Budgeting, Monitoring, Reporting, Administration, Summary of main functions: · Reason for Leaving: Employment at Corporate Office in Centurion Gate in another position

CV OF HEIDI DU PLESSIS P a g e 3

PORFOLIO ADMINISTRATOR ANGLO AMERICAN, KIO 01 FEB 2012 – 31 MAR 2012 CORPORATE OFFICE

(CENTURION GATE – PRETORIA), PROJECT SUPPORT AND DELIVERY Custodian of the Portfolio Register: Gate Keeper of all Gate Review Requests: · Reason for Leaving: Accepting employment at the North-West University, Potchefstroom

ADMINISTRATIVE OFFICER NORT-WEST UNIVERSITY 01 APR 2012 – 30 AUG 2018 POTCHEFSTROOM CAMPUS, HYPERTENSION IN AFRICA RESEARCH TEAM (HART), CENTRE OF EXCELLENCE Promoted Twice:

(1) From Administrative Assistant to Senior Administrative Assistant (2) From Senior Administrative Officer to Administrative Officer (during 3 years’ time)

· General Office Administration (diary management, scheduling of meetings, taking of minutes, document management, printing, scanning, copying and other ad-hoc tasks) · Reason for leaving: Resigned to move to Hotazel after getting engaged.

ADMINISTRATOR WILCON CONSTRUCTION CONTRACTOR, SOUTH32 (HOTAZEL), INFRA 01 AUG 2019

(CURRENT JOB) · Responsibilities/tasks included the general administration of the office and the administration / tasks responsible to a contractor construction company.

Courses completed / Training attended

(Internal & External) - Attached as ADDENDUM 1

References

The following persons can be contacted for reference:

REF 1 Mr Daniel Roux: Section Manager HRD Operations, KUMBA IRON ORE, SISHEN MINE Sishen Main Building, Hendrik van Eck Street, Kathu, 8446, South Africa E adc7wa@r.postjobfree.com D +27-53-739**** / M +27-83-384****

REF 2 Mr Jacques Marais: Category Senior Specialist, CORPORATE OFFICE, SUPPLY CHAIN Centurion Gate, Building 2B, 124 Akkerboom Road, Centurion 0157, South Africa E adc7wa@r.postjobfree.com D +27-53-739-**** / M +27-83-384-**** /T +27-12-683-****

REF 3 Prof Hugo Huisman: Research Director, HYPERTENSION IN AFRICA RESEARCH TEAM (HART), NORTH-WEST UNIVERSITY POTCHEFSTROOM 11 Hoffman Street, Building F12, Room 206, Potchefstroom, 2531, South Africa E adc7wa@r.postjobfree.com D +27-18-299-**** / M +27-76-080-**** Addendum

1) Training and Courses

2) Experience Duties in Full

CV OF HEIDI DU PLESSIS P a g e 4

Declaration

I hereby solemnly declare that the above information is correct and true in all aspects. HEIDI DU PLESSIS

CV OF HEIDI DU PLESSIS P a g e 5

Courses completed / Training attended Addendum 1

(Internal & External)

(Internal & External at Sishen Iron Ore Mine / Kumba Iron Ore)

Orientation, General for New Employees

Orientation, Section Engineering

Defensive Driving

Behavior Based Care (BBC) for Employees

ISCOR Standards for Administration & Communication

Document Control System

ID of Environmental Aspects & Impacts

Environment (OHSAS 18001)

ISO 14001 General Awareness

MS Work ’97 (Level 1, 2 and 3)

MS Excel 2000 Introduction

MS Excel 2000 Intermediate

MS Power Point Advanced

Windows 2000

SAP MM (Res & Req)

SAP PS (Project System 3.1)

SAP PS (Project System) Advance

SAP CA (Introduction to SAP R/2.4.6B)

SAP CO (Reporting and Analysis)

Full Range Leadership (FRL)

Firs Aid (2004)

Stress Management

Personal Insight Workshop (PIW)

Basic Management Program (BMP)

Diversity Workshop

Mining Simulation

Mastering Minutes

Facilitation for Learning

Assessing of Learning

Project Wise

Project Management Practices and Principles

EPM Project Server 2003 Administrator (MS Office Project

& MS Office Project Web Access)

MS Office Project 2003 for Project Managers

MS Office Project Collaboration Features for Project Managers (MS Office Project & MS Office Project Web Access)

PS Next (Portfolio Management System)

Kumba ADM (Asset Development Methodology)

Kumba DMS (Document Management System)

(Internal at NWU Potchefstroom)

Minute Taking for Meetings

InfoEd International / RIMS (Research

Outputs Capturing)

Kuali Financial System (KFS), Purchasing,

Receiving, Payment Requests, Reporting

Record Management

CV OF HEIDI DU PLESSIS P a g e 6

Experience and Duties in Full Addendum 2

Experience (Duties in Full) CLERK SANLAM INSURANCE, KATHU 01 FEB 1990 – 29 OCT 1990

Responsibilities/tasks included the general administration of the office.

Reason for Leaving: Employment at Iscor Ltd, Sishen Iron Ore Mine

TYPIST SISHEN IRON ORE MINE, KATHU 30 OCT 1990 – 31 AUG 1992 ADMINISTRATIVE SERVICES: FINANCE DEPARTMENT

Responsibilities/tasks included the general typing duties in the Typing Pool of the entire mine and helping in the fax office and switchboard of the mine.

Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

CLERK/TYPIST SISHEN IRON ORE MINE, KATHU 01 SEP 1992 – 31 AUG 1997 LONG TERM- AND PROJECT PLANNING: ENGINEERING, PLANNING AND DEVELOPMENT

Responsibilities/tasks included general office administration and typing duties for the Planning and Development Engineers in training and other staff members in the section.

Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

SECRETARY SISHEN IRON ORE MINE, KATHU 01 SEP 1997 – 31 AUG 2002 MANAGER MATERIALS MANAGEMENT (LOGISTICS AND PURCHASING DEPARTMENT)

Responsibilities/tasks included general secretarial and office administration duties for the Manager, Materials Management and section heads in the department.

Secretarial duties: Personal Assistant of the Manager of the department.

Receiving duties: To help new employees and visitors and arranging induction, took the person to specific section head. Receive visitors and review people who make appointments. Projecting the image of the business through a friendly and professional reception of visitors.

Filing: Manage client and staff files and other records in the office. Keep files in alphabetical order and use a filing system for easy storage and retrieval as required by the Manager.

Correspondence: Handle incoming and outgoing phone calls, as well as postal / correspondence. o Make calls on behalf of the Manager to communicate information to clients, schedule appointments or to follow up on queries. Take notes of the manager, typing of memos and letters. Sorting of mail for distribution / pick up by the different sections in the department.

Document management: Copy documents and postal items for internal distribution or external transmission / distribution. Fax documents from the department to customers and receive incoming faxes and distribute to the relevant section / staff member.

Typing and composing of documents: Use MS Word and MS Excel to create spreadsheets or documents and distribute to department heads, section heads, employees or customers. Proofread documents and e-mails as and when required for the Manager and other staff members. Recording minutes during meetings and typing and distribution of minutes.

General office tasks: General routine clerical tasks and assistance to employees such as and when required. Order office supplies and refreshments for visitors. CV OF HEIDI DU PLESSIS P a g e 7

Travel arrangements: Make reservations for accommodation, flights and transportation for all staff members as and when required. Arrangement and completion of day allowance and processing of claims upon returning after the visit of the specific employee/s.

Reason for Leaving: Employment at another section / department at Sishen Mine (Promotion)

ASSISTANT PROJECT CONTROL OFFICER SISHEN IRON ORE MINE, KATHU 01 SEP 2001 – 30 JUN 2010 CAPITAL- AND PROJECT MANAGEMENT, ENGINEERING, PLANNING AND DEVELOPMENT

Ordering and controlling of store stock items (SAP MM Reservations), and purchasing of stationary and office equipment (SAP MM Requisitions)

Maintenance of the SAP PS (Project System) module (Super User)

Help function with the compiling of the Long-term Capital Plan of the mine, according to project registrations submitted and company guidelines

Registering of the yearly capital and operational budget · Help function with the controlling and reporting on the operational budget of the section

Controlling of invoices and contracts of capital projects

Preparation and submission of Funds Release Instructions after approval of capital projects at the Sishen Investment Review Committee (SIRC)

Periodic preparation of enquiry and contract modification memorandums

Create and modify contract orders of approved capital projects on the SAP PS System

Liaison with other departments / sections with reference to project controls

General administration of the office

Finalizing of cost flow planning of all active capital projects (monthly): Resulting in an average of 95% achievement

Registration of capital projects for the following financial year on the SAP PS (Project Systems) module

Prioritizing and classification of capital projects to be presented timely to obtain approval for implementation / execution

Compiling SIRC (Sishen Investment Review Committee) meeting schedule and co-ordinate project presentations for approval

Typing and distribution of approved agendas, minutes of meetings and presentation documentation of the Sishen IRC meetings (bi-weekly) and the HO (Head Office) Projects Meetings (monthly): Secretary of both meetings

Handling of general capital project queries

Downloading of weekly reports from the SAP PS module for future reference and reporting to the Executive Team

Keeping of a yearly capital worksheet and savings fund sheet for following-up and controlling purposes

Compiling of weekly and monthly graphical reports for distribution to applicable section heads and departmental heads

Co-ordinate and distribute capital progress reports of projects approved on HO level (+R1m) monthly

Preparation of project closure documentation (FRI’s) for approval with the completion of all capital projects

Relieving in the position of the section head when absent from the office

Reason for Leaving: Position upgraded and moved into another department at Sishen Mine

(Promotion)

CV OF HEIDI DU PLESSIS P a g e 8

PROJECT ADMINISTRATOR SISHEN IRON ORE MINE, KATHU 01JUL 2010 – 31 JAN 2012 SISHEN INFRASTRUCTURE PROGRAMME: PROJECTS DEPARTMENT

Project planning, Budgeting, Monitoring, Reporting, Administration, Summary of main functions:

Support to Program Managers

Coordinate Project meetings

Coordinate integrated reports for all programs

Administers all functions regarding project registration, presentation, approval, funds release, purchasing and contract orders, as well as finalization and close-out

Administration report to Head of Projects and Program Managers

Relieving the executive secretary of the Projects Department, as well as the executive secretary of the General Manager of the Mine, when necessary

Reason for Leaving: Employment at Corporate Office in Centurion Gate in another position

PORFOLIO ADMINISTRATOR ANGLO AMERICAN, KIO 01 FEB 2012 – 31 MAR 2012 CORPORATE OFFICE

(CENTURION GATE – PRETORIA), PROJECT SUPPORT AND DELIVERY

Custodian of the Portfolio Register:

o Keep the portfolio register updated. Ensure the integrity and authenticity of data recorded in the portfolio register. This responsibility is managed through the approved Business Rules. o Financial reconciliation of Projects Portfolio (estimates, forecasts, commitments and actual data).

Gate Keeper of all Gate Review Requests:

o Validation of Review Requests, according to sets of criteria for validating these requests. o Preparation and submitting of SPRC / SIRC Review Packs, as per the Project Registration and the Gate Review procedures.

o Preparation and submitting of Funds Release Packs, as per the Gate Review procedure.

Reason for Leaving: Accepting employment at the North-West University, Potchefstroom

ADMINISTRATIVE OFFICER NORT-WEST UNIVERSITY 01 APR 2012 – 30 AUG 2018 POTCHEFSTROOM CAMPUS, HYPERTENSION IN AFRICA RESEARCH TEAM (HART), CENTRE OF EXCELLENCE Promoted Twice:

(1) From Administrative Assistant to Senior Administrative Assistant (2) From Senior Administrative Officer to Administrative Officer (during 3 years’ time)

General Office Administration (diary management, scheduling of meetings, taking of minutes, printing, scanning, copying and other ad-hoc tasks)

Financial Administration (Purchasing of equipment / apparatus / chemicals / stationary, Receiving, Payment requests, Cost Control, Reporting, Activity / Account Management)

Communication with post graduate students and research assistants. Maintenance of post graduate student records

Arrangements with regards to visitors (national and international) and all social events of the research entity

Excellent Record Keeping of publications, congress attendances and CV’s of research personnel

Meetings (scheduling / agenda / minutes)

Year Report – assisting Director (record keeping / reporting / typing)

Budget Process – assisting Director (collecting information / reports / estimates / data entry / controlling)

Travelling arrangements of Director and other academic staff members (advances, payments, bookings – Cars, Hotels, Flights)

Reason for leaving: Resigned to move to Hotazel after getting engaged

CV OF HEIDI DU PLESSIS P a g e 9

ADMINISTRATOR WILCON CONSTRUCTION CONTRACTOR, SOUTH32 (HOTAZEL), INFRA 01 AUG 2019

(CURRENT JOB)

Keeping safety files up to date (electronic & hard copies)

Arranging medicals, induction, HIRA and other training of employees

Receiving of work orders in the contractors file and submit to the manager for work to be done

Keep an up-to-date worksheet with all quotations, work orders, invoicing and closed work orders

Printing, scanning and emailing scope of works, costing done on completed work orders

Follow-up on outstanding planned work orders, breakdown orders and invoices submitting, and payments received

Submitting invoices for sign-off and payment

Handling petty cash and keep up-to-date sheet of expenses occurred

Make payments to cleaner for weekly cleaning of office

Buying tea, coffee and cleaning materials when necessary

Keep an employee sheet with personal safety protection gear issued to employees · Writing orders for diesel and building materials when required

Keep printed template forms for use of employees and the manager as required for different purposes

(Toolbox talks, safe work instructions, etc.)

Update and print monthly employee attendance registers

Printing of monthly pay sheets as received from the manager and arrange for the handing out of pay sheets

Arrange with manager and supervisors the vehicle compliance inspection dates as received from South32 Infra and upload the signed-off inspection lists and tools and equipment registers into the Safety System (HSEC)

Submit the Application for Passport to work for the next month to the South32 Safety Manger for approval (every fifteenth of each month)



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