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Document Control Engineering

Location:
Sungai Buloh, Selangor, Malaysia
Posted:
May 12, 2020

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Resume:

RESUME

**-*, ***** ********* */*, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR

Tel: 011-******** / 603-********

PERSONAL INFORMATION

KHAIRUL ILYAS BIN ZAINI

LEAD DOCUMENT CONTROLLER

**-*, ***** ***NSIARA 2/4

TAMAN AMANSIARA

68100 SELAYANG, SELANGOR

MALAYSIA

Email: adc6k6@r.postjobfree.com

Contact: +601*-********

QUALIFICATION & EDUCATION

ISO 9001 Internal Auditor

Sirim QAS International Sdn. Bhd. (2014)

Diploma in Computer Science

Universiti Sains Malaysia (1997-1999)

Sijil Pelajaran Malaysia (1996)

Grade 1; Aggregate 21

Computer Skills

1. MS OFFICE & MS Access.

2. Adobe Acrobat 7.0

3. EDMS

4. AVEVA

5. ABBYY FlexiCapture 10 / Flexi

Layout 10

6. ABBY FineReader

7. File Transfer Protocol (FTP),

LiveLink

8. SharePoint and Documentum

9. COREWORX & Pro Arc System

Project Skills

1. FEED, Detailed Design, Conceptual

for Brownfield and Greenfield Project

(EPC, EPCC & EPCIC)

2. Final Documentation Compiler

3. Vendor Data

4. Modification Works

5. Performed Project Audit

Information Management Skill

1. Production of procedures, guideline

and manuals

2. Records Storage and Shared Folder

3. Electronic Records Management

EXPERIENCE SUMMARY:

Has strong project background in document

control, preparation of engineering and

vendor data deliverables such as drawings,

specifications, calculations, reports. Has

good skills in final documentations compiler

and any other milestone compilation, etc.

Sound knowledge of the production of

procedure, manual and electronic

publications

Familiar with a range of proprietary software

including Microsoft Office (Words, Excel,

PowerPoint, Access), EDMS Livelink, Adobe

Acrobat 7.0 Professional and Abbyy

FineReader, ABBYY FlexiCapture 10 / Flexi

Layout 10

Attending Sirim Audit Training and certified

for Internal Auditor. Familiar with audit

session as an auditor or as an auditee.

Availability

Expected Salary

Years Of Experience

:

:

:

Immediately after 1 months’ notice

Negotiable

18 years

RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

Oct 2017 – Present : Fluor Daniel International

Position : Project Data & Document Management (PDDM) Lead Project Involved

:

Rapid (Elixir) Project

Package 0029 C4 INA/IOC, PETRONAS Rapid Project

Nature of Work Done : Keeps record of data and document management using COREWORX

& Pro Arc System (EDMS).

Developing new policies, processes, procedures and guidelines to support the department strategy towards company business objective.

Oversee Contractor’s Document controller in daily routine and to support the OWNER (Petronas) related to project and corporate documentation.

Supervising the project engineering and site documentation; policing information governance across the project and the site teams; first line assurance for information quality and quantity.

Ensure all records are up to date for the right people obtain the right information at the right time at any place.

Ensure the latest documents are readily available through a user- friendly storage system.

Ensure proper authorization and approval of documents to prevent duplication and confusions.

Act as EDMS Administrator for the user among site project team.

Ensure all latest information related to engineering and site documentation, distributed to all contractors and vendors.

Assign document coding and numbering to all new or existing corporate documents/drawings and upload into the COREWORX system once document approved.

Responsible for the process of all incoming and outgoing including receiving, issuing, maintain and update log register and storage.

Responsible in preparing the summary report of site documentation on weekly basis.

Perform checking on the Final Documentation Package from the Contractor.

RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

Dec 2016 – May 2017 : Petrofac Malaysia Limited, Kuala Lumpur, Malaysia Position : Lead Document Controller (BMS & IM Division) Role under Project

Division

:

Initiate set up of the Project Document Control function which cover develop, implement and enforce all document control standards, procedures, processes and systems.

Oversee all contractors, vendors or any other parties which engaging a contract with Petrofac Malaysia Limited to follow standard requirement.

Perform checking on the daily submission from contractor for review and endorsement.

Perform checking on the Final Documentation Package from the Contractor.

Ensuring alignment with the asset and operation division for an effective and efficient handover.

Role under BMS & IM

Division

: Developing new policies, processes, procedures and guidelines to support the department strategy towards company business objective.

Oversee Document controller in daily routine and to support assistant for asset and operation division related to project and corporate documentation.

Supervising the project, site and offshore document control team; policing information governance across the project and the site teams; first line assurance for information quality and quantity.

Act as Senior User for the selection and implementation of any information management technology required to support the Project Information Management function.

Ensure all records is up to date for the right people obtain the right information at the right time at any place.

Ensure the latest documents are readily available through a user- friendly storage system.

Ensure proper authorization and approval of documents to prevent duplication and confusions.

Act as EDMS Administrator for the user among project team.

Oversee the performance of Document Control Team and outlined the need of training

Perform an audit session with project and contractors on the Project Document Control process and workflow.

Assign document coding and numbering to all new or existing corporate documents/drawings and upload into Sharepoint once document approved.

Create and maintain user permission on the accessibilities for shared folders within Petrofac Malaysia Limited.

Other responsibilities as assigned by BMS & IM Manager. Team

RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

Sept 2011 – Nov 2016 : Armada TPCE Sdn Bhd, Kuala Lumpur, Malaysia. Position : Lead Document Controller

Project / Client : Provision Of Front End Engineering Design For Kinh Ngu Trang Field Block 09-2/09, Offshore Vietnam

Client: PVE / PVEP POC

Provision Of Detailed Engineering Support And Verification Services For BK Tien Ung Living Quarter

Client: Vietsov Petro

Engineering, Procurement, Construction, Installation & Commissioning

(EPCIC) Of Floating Storage Offloading (FSO) Facility For Full Field Development Project, North Malay Basin Field.

Client: HESS / E.A. Technique

Provision of Conceptual Study Kinh Ngu Trang Field and Other Potential Prospects, Block 09-2/09, Offshore Client: Petro Vietnam – PVEP POC

Provision Of Engineering Services For Petronas Carigali

(Turkmenistan) Sdn Bhd – Scope 6: Special Studies & Operation Engineering Support

Client: Petronas Carigali Turkmenistan Sdn Bhd

Provision Of Detail Engineering Design For West Diyarbekir (WDDP- A) Modification

Client: Petronas Carigali Turkmenistan Sdn Bhd

Provision of Detailed Design for SVNE WHP, Subsea Pipeline and Submarine Cable

Client: VietsovPetro Joint Venture – CuuLong JOC

Provision of Preliminary Engineering Services for SU TU VANG SOUTH WEST (SVSW)

Client: Cuu Long JOC

EPCC of Central Diyarbekir (CDDP-A) Platform for Diyarbekir oil development project – Shop Drawing

Client: ILK Construction / Petronas Carigali Turkmenistan Sdn Bhd

Balai Cluster Wellhead Platform

Client: BC Petroleum

Gau Chua & Ca Cho Field Development, Vietnam.

Client: Con Son JOC

EPCC of Pokok Sena New City Gate

Client: ENI Works Sdn Bhd/ Petronas Gas Berhad

Provision of Rental and Services for Surface Jet Pump (SJP) Client: Dialog / Petronas Carigali Sdn Bhd

Technical Assistant for Wasco Project o the Waste Water Treatment Plant

Client: Wasco Engineering Sdn Bhd

Acid Gas Removal System for JDA Gas Balancing Evacuation (GBE) Project.

Client: Cameron / Petronas Carigali Sdn Bhd

DPCU3 Decoupling for GPP-B

Client: Aqeel Engineering Sdn Bhd / Petronas Gas Bhd RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

Nature Of Work Done :

Setup and established Document Control System & Procedure in accordance with company policies and standard.

Review In-House procedure from time to time and revised it to align with current ISO and project requirement.

Monitor document control assistant in overall daily task.

Assign Document Control staff for respective project based on knowledge and experience.

Conduct an audit in Document Control Department to ensure all submission is recorded and all filing are retrievable.

Conduct Project Audit as part of project requirement

To liaise with the client for the arrangement of Final Documentation in term of format, document arrangement and any related softcopy required.

To setup File Transfer Protocol (FTP) access to all project team and client for the respective project involved.

Conduct interview session for Document Control candidates.

Continuously liaise with the client on all matters related to deliverables submission.

Continuously liaise with the Managing Director (MD), Project Manager

(PM), Senior Project Engineers and QA on all matters related to document control task in accordance with policies and procedures. RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

Apr 2007 – Sept 2011 : RNZ Integrated (M) Sdn Bhd

Position : Senior Document Controller

Project / Client : Provision Of Conceptual Design Engineering Services Of Baram Delta Operations (Bdo) Fields Vent To Flare

Client: Petronas Carigali Sdn Bhd – Sarawak Operation

Basic Engineering For Topaz Development Project Client: Petronas Carigali Vietnam Limited (PCVL)

Provision Of Thang Long Front End Engineering Design (Feed) Block 01/97 – 02/97

Client: Lamson JOC (Vietnam)

Provision Of Dong Do Front End Engineering Design (Feed) Block 01/97 – 02/97

Client: Lamson JOC (Vietnam)

Detailed Design For Installation Of Flowlines

Client: Petronas Carigali Sdn Bhd (Sabah Office)

Detailed Design For Installation Of Dedicated Vent Line Of SMDP-A Sancop Crude Train (V-200 & V-300)

Client: Petronas Carigali Sdn Bhd (Sabah Office)

Design For Tie-In Of SMK-A Production Line To HP, LP And Test Header At SMP

Client: Petronas Carigali Sdn Bhd (Sabah Office)

Provision Of Detailed Engineering Services For RC3/RC1 Dragon Field Development Project

Client: Vietsovpetro (Vietnam)

Tangga Barat Cluster Project

Client: Petronas Carigali Sdn Bhd (PCSB)

EPCIC Of Maersk Oil Qatar FDP – 2005 Facilities Package 16 BE Process & BG Utilities Platforms And Bridges

Client: Mearsk Oil Qatar / Sime Darby Engineering

Acid Gas Removal System (Agrs)

Client: Petronas Carigali Sdn Bhd (PCSB)

Topaz & Pearl Design Hse Case\Topaz As-Built

Client: Petronas Carigali Vietnam Limited (PCVL)

Nature of Work Done :

Engineering:

Ensuring the handling, control, management and storage of reports, calculations, datasheets and drawings for the project are in accordance with the Project Execution and Quality Plan (PEQP).

Compile documents and drawings for milestone package (HAZOP, HAZID, PEER REVIEW, IPF WORKSHOP, etc.).

Log-in all incoming and outgoing reports, calculations and datasheets and drawings submissions into the Master Deliverable Register List

(MDRL).

Supervising, controlling and coordinating the numbering system and the movement of IDC (Internal Discipline Check) within the dateline.

Preparing the transmittal for all outgoing submission to client and 3rd party sub-contractor or consultant using EDMS (Electronic Database Management System) / In-Control system.

Carry out quality checks on incoming and outgoing documents before uploading in the system and track receipt, distribution and review of engineering documents.

Scan, filing and photocopy the entire documents, drawings which is required to park into EDMS System.

RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

NCEContinue :

Engineering:

Supervising, controlling and coordinating of all movement softcopy

(documents and drawings) through server i.e. Files Protocol Transfer

(FTP).

Interface with all disciplines to ensure that the requirement of the documents/drawings for project and operations are properly handled and their outstanding and pending issues are resolved in timely manner. Vendor Data:

Ensuring the completeness of all incoming vendor data received from client and distribute to relevant Engineers assigned by the Package Engineers (PE).

Preparing the transmittal for all consolidated documents and drawings submission to client.

Log-in all incoming and outgoing documents and drawings submissions for vendor data into the Vendor Data Log Register and continuously aware the datelines of reviewed by Package Engineers for each of the documents and drawings.

Supervising, controlling and coordinating of all movement softcopy

(documents and drawings) through server i.e. Files Protocol Transfer

(FTP).

To ensure the movement of vendor data documents / drawings for review within the dateline.

Liaise with the client on all vendor data final document compilation.

Continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request.

Ensuring the completeness of all incoming vendor data received from client and distribute to relevant Engineers assigned by the Package Engineers (PE).

Preparing the transmittal for all consolidated documents and drawings submission to client.

Log-in all incoming and outgoing documents and drawings submissions for vendor data into the Vendor Data Log Register and continuously aware the datelines of reviewed by Package Engineers for each of the documents and drawings.

Supervising, controlling and coordinating of all movement softcopy

(documents and drawings) through server i.e. Files Protocol Transfer

(FTP).

To ensure the movement of vendor data documents / drawings for review within the dateline.

Liaise with the client on all vendor data final document compilation.

Continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request. RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

PROFESSIONAL EXPERIENCE

July 2001 – March

2007

: Opus International (M) Berhad – Subsidiary of UEM Group Position : Document Controller

Project / Client : Electrified Double Track Project between Rawang and Ipoh Design Management Section (DMS) Client: Keretapi Tanah Melayu Berhad.

Johor State New Administrative Centre Design Management Section

(DMS)

Client: State Government of Johor Darul Takzim.

Batu Gajah Development Package 1 & Package 2 – Workshop & Depot

/ Staff Quarters & Training School for

Client: Bandar Nusajaya Educity Park.

Proposed Development of Educity Phase 1 at Nusajaya, Johor Client: State Government of Johor Darul Takzim

Federal Government Administrative Centre in Nusajaya (JA2) Client: State Government of Johor Darul Takzim

Time Group Network Expansion Programme (TGNEP)

Client: Time Dot Com Bhd

Nature of Work Done :

Ensuring the handling, control, management and storage of drawings, correspondence and documents for the project are in accordance with the Project Quality Plan (PQP).

Log-in all incoming design submissions for review received from Document Control Unit (DCU).

Assist in developing, implementing and review plan, system, policies and procedures for the proper administration of the records management activities.

Distributing the design documents for review to the Design Management System (DMS) staff, assigned by the Head of Management Division.

Assist in supervising, controlling and coordinating of all movement design drawings (infrastructure and system drawings) and continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request.

Continuously liaise with the QA and QC Unit on all matters related to all incoming and outgoing design drawings in accordance with policies and procedures.

June 2001 – July

2001

: Opus Resources Department – Subsidiary of UEM Group Position : Temporary Clerk

Nature of Work Done : Establish and Maintain the Personal Master Files for all correspondence.

Supervising and controlling all movement of incoming mails and documents (Photostatting, distributing, tracking and filing).

Log-in and update the erroneous data.

RESUME

50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********

REFERENCES

References : En Hasnisham Mat Hassan

Construction Manager

PETRONAS Chemicals Isononanol Sdn Bhd

P29, Site Construction Office

Lot 49, PETRONAS RAPID PROJECT

Pengerang, Johor.

Tel: 012-******* / 07-8243642

En Hj Ahmad Husni Zawawi

QAQC Manager

PETRONAS Chemicals Isononanol Sdn Bhd

P29, Site Construction Office

Lot 49, PETRONAS RAPID PROJECT

Pengerang, Johor.

Tel: 013-*******

Suzana Abu Bakar

Lead Document Controller

Petronas Carigali (Turkmenistan) Sdn Bhd

Menara Great Eastern Mall

Jalan Ampang, Kuala Lumpur

Tel: 011-****-****



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