RESUME
**-*, ***** ********* */*, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR
Tel: 011-******** / 603-********
PERSONAL INFORMATION
KHAIRUL ILYAS BIN ZAINI
LEAD DOCUMENT CONTROLLER
**-*, ***** ***NSIARA 2/4
TAMAN AMANSIARA
68100 SELAYANG, SELANGOR
MALAYSIA
Email: adc6k6@r.postjobfree.com
Contact: +601*-********
QUALIFICATION & EDUCATION
ISO 9001 Internal Auditor
Sirim QAS International Sdn. Bhd. (2014)
Diploma in Computer Science
Universiti Sains Malaysia (1997-1999)
Sijil Pelajaran Malaysia (1996)
Grade 1; Aggregate 21
Computer Skills
1. MS OFFICE & MS Access.
2. Adobe Acrobat 7.0
3. EDMS
4. AVEVA
5. ABBYY FlexiCapture 10 / Flexi
Layout 10
6. ABBY FineReader
7. File Transfer Protocol (FTP),
LiveLink
8. SharePoint and Documentum
9. COREWORX & Pro Arc System
Project Skills
1. FEED, Detailed Design, Conceptual
for Brownfield and Greenfield Project
(EPC, EPCC & EPCIC)
2. Final Documentation Compiler
3. Vendor Data
4. Modification Works
5. Performed Project Audit
Information Management Skill
1. Production of procedures, guideline
and manuals
2. Records Storage and Shared Folder
3. Electronic Records Management
EXPERIENCE SUMMARY:
Has strong project background in document
control, preparation of engineering and
vendor data deliverables such as drawings,
specifications, calculations, reports. Has
good skills in final documentations compiler
and any other milestone compilation, etc.
Sound knowledge of the production of
procedure, manual and electronic
publications
Familiar with a range of proprietary software
including Microsoft Office (Words, Excel,
PowerPoint, Access), EDMS Livelink, Adobe
Acrobat 7.0 Professional and Abbyy
FineReader, ABBYY FlexiCapture 10 / Flexi
Layout 10
Attending Sirim Audit Training and certified
for Internal Auditor. Familiar with audit
session as an auditor or as an auditee.
Availability
Expected Salary
Years Of Experience
:
:
:
Immediately after 1 months’ notice
Negotiable
18 years
RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
Oct 2017 – Present : Fluor Daniel International
Position : Project Data & Document Management (PDDM) Lead Project Involved
:
Rapid (Elixir) Project
Package 0029 C4 INA/IOC, PETRONAS Rapid Project
Nature of Work Done : Keeps record of data and document management using COREWORX
& Pro Arc System (EDMS).
Developing new policies, processes, procedures and guidelines to support the department strategy towards company business objective.
Oversee Contractor’s Document controller in daily routine and to support the OWNER (Petronas) related to project and corporate documentation.
Supervising the project engineering and site documentation; policing information governance across the project and the site teams; first line assurance for information quality and quantity.
Ensure all records are up to date for the right people obtain the right information at the right time at any place.
Ensure the latest documents are readily available through a user- friendly storage system.
Ensure proper authorization and approval of documents to prevent duplication and confusions.
Act as EDMS Administrator for the user among site project team.
Ensure all latest information related to engineering and site documentation, distributed to all contractors and vendors.
Assign document coding and numbering to all new or existing corporate documents/drawings and upload into the COREWORX system once document approved.
Responsible for the process of all incoming and outgoing including receiving, issuing, maintain and update log register and storage.
Responsible in preparing the summary report of site documentation on weekly basis.
Perform checking on the Final Documentation Package from the Contractor.
RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
Dec 2016 – May 2017 : Petrofac Malaysia Limited, Kuala Lumpur, Malaysia Position : Lead Document Controller (BMS & IM Division) Role under Project
Division
:
Initiate set up of the Project Document Control function which cover develop, implement and enforce all document control standards, procedures, processes and systems.
Oversee all contractors, vendors or any other parties which engaging a contract with Petrofac Malaysia Limited to follow standard requirement.
Perform checking on the daily submission from contractor for review and endorsement.
Perform checking on the Final Documentation Package from the Contractor.
Ensuring alignment with the asset and operation division for an effective and efficient handover.
Role under BMS & IM
Division
: Developing new policies, processes, procedures and guidelines to support the department strategy towards company business objective.
Oversee Document controller in daily routine and to support assistant for asset and operation division related to project and corporate documentation.
Supervising the project, site and offshore document control team; policing information governance across the project and the site teams; first line assurance for information quality and quantity.
Act as Senior User for the selection and implementation of any information management technology required to support the Project Information Management function.
Ensure all records is up to date for the right people obtain the right information at the right time at any place.
Ensure the latest documents are readily available through a user- friendly storage system.
Ensure proper authorization and approval of documents to prevent duplication and confusions.
Act as EDMS Administrator for the user among project team.
Oversee the performance of Document Control Team and outlined the need of training
Perform an audit session with project and contractors on the Project Document Control process and workflow.
Assign document coding and numbering to all new or existing corporate documents/drawings and upload into Sharepoint once document approved.
Create and maintain user permission on the accessibilities for shared folders within Petrofac Malaysia Limited.
Other responsibilities as assigned by BMS & IM Manager. Team
RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
Sept 2011 – Nov 2016 : Armada TPCE Sdn Bhd, Kuala Lumpur, Malaysia. Position : Lead Document Controller
Project / Client : Provision Of Front End Engineering Design For Kinh Ngu Trang Field Block 09-2/09, Offshore Vietnam
Client: PVE / PVEP POC
Provision Of Detailed Engineering Support And Verification Services For BK Tien Ung Living Quarter
Client: Vietsov Petro
Engineering, Procurement, Construction, Installation & Commissioning
(EPCIC) Of Floating Storage Offloading (FSO) Facility For Full Field Development Project, North Malay Basin Field.
Client: HESS / E.A. Technique
Provision of Conceptual Study Kinh Ngu Trang Field and Other Potential Prospects, Block 09-2/09, Offshore Client: Petro Vietnam – PVEP POC
Provision Of Engineering Services For Petronas Carigali
(Turkmenistan) Sdn Bhd – Scope 6: Special Studies & Operation Engineering Support
Client: Petronas Carigali Turkmenistan Sdn Bhd
Provision Of Detail Engineering Design For West Diyarbekir (WDDP- A) Modification
Client: Petronas Carigali Turkmenistan Sdn Bhd
Provision of Detailed Design for SVNE WHP, Subsea Pipeline and Submarine Cable
Client: VietsovPetro Joint Venture – CuuLong JOC
Provision of Preliminary Engineering Services for SU TU VANG SOUTH WEST (SVSW)
Client: Cuu Long JOC
EPCC of Central Diyarbekir (CDDP-A) Platform for Diyarbekir oil development project – Shop Drawing
Client: ILK Construction / Petronas Carigali Turkmenistan Sdn Bhd
Balai Cluster Wellhead Platform
Client: BC Petroleum
Gau Chua & Ca Cho Field Development, Vietnam.
Client: Con Son JOC
EPCC of Pokok Sena New City Gate
Client: ENI Works Sdn Bhd/ Petronas Gas Berhad
Provision of Rental and Services for Surface Jet Pump (SJP) Client: Dialog / Petronas Carigali Sdn Bhd
Technical Assistant for Wasco Project o the Waste Water Treatment Plant
Client: Wasco Engineering Sdn Bhd
Acid Gas Removal System for JDA Gas Balancing Evacuation (GBE) Project.
Client: Cameron / Petronas Carigali Sdn Bhd
DPCU3 Decoupling for GPP-B
Client: Aqeel Engineering Sdn Bhd / Petronas Gas Bhd RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
Nature Of Work Done :
Setup and established Document Control System & Procedure in accordance with company policies and standard.
Review In-House procedure from time to time and revised it to align with current ISO and project requirement.
Monitor document control assistant in overall daily task.
Assign Document Control staff for respective project based on knowledge and experience.
Conduct an audit in Document Control Department to ensure all submission is recorded and all filing are retrievable.
Conduct Project Audit as part of project requirement
To liaise with the client for the arrangement of Final Documentation in term of format, document arrangement and any related softcopy required.
To setup File Transfer Protocol (FTP) access to all project team and client for the respective project involved.
Conduct interview session for Document Control candidates.
Continuously liaise with the client on all matters related to deliverables submission.
Continuously liaise with the Managing Director (MD), Project Manager
(PM), Senior Project Engineers and QA on all matters related to document control task in accordance with policies and procedures. RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
Apr 2007 – Sept 2011 : RNZ Integrated (M) Sdn Bhd
Position : Senior Document Controller
Project / Client : Provision Of Conceptual Design Engineering Services Of Baram Delta Operations (Bdo) Fields Vent To Flare
Client: Petronas Carigali Sdn Bhd – Sarawak Operation
Basic Engineering For Topaz Development Project Client: Petronas Carigali Vietnam Limited (PCVL)
Provision Of Thang Long Front End Engineering Design (Feed) Block 01/97 – 02/97
Client: Lamson JOC (Vietnam)
Provision Of Dong Do Front End Engineering Design (Feed) Block 01/97 – 02/97
Client: Lamson JOC (Vietnam)
Detailed Design For Installation Of Flowlines
Client: Petronas Carigali Sdn Bhd (Sabah Office)
Detailed Design For Installation Of Dedicated Vent Line Of SMDP-A Sancop Crude Train (V-200 & V-300)
Client: Petronas Carigali Sdn Bhd (Sabah Office)
Design For Tie-In Of SMK-A Production Line To HP, LP And Test Header At SMP
Client: Petronas Carigali Sdn Bhd (Sabah Office)
Provision Of Detailed Engineering Services For RC3/RC1 Dragon Field Development Project
Client: Vietsovpetro (Vietnam)
Tangga Barat Cluster Project
Client: Petronas Carigali Sdn Bhd (PCSB)
EPCIC Of Maersk Oil Qatar FDP – 2005 Facilities Package 16 BE Process & BG Utilities Platforms And Bridges
Client: Mearsk Oil Qatar / Sime Darby Engineering
Acid Gas Removal System (Agrs)
Client: Petronas Carigali Sdn Bhd (PCSB)
Topaz & Pearl Design Hse Case\Topaz As-Built
Client: Petronas Carigali Vietnam Limited (PCVL)
Nature of Work Done :
Engineering:
Ensuring the handling, control, management and storage of reports, calculations, datasheets and drawings for the project are in accordance with the Project Execution and Quality Plan (PEQP).
Compile documents and drawings for milestone package (HAZOP, HAZID, PEER REVIEW, IPF WORKSHOP, etc.).
Log-in all incoming and outgoing reports, calculations and datasheets and drawings submissions into the Master Deliverable Register List
(MDRL).
Supervising, controlling and coordinating the numbering system and the movement of IDC (Internal Discipline Check) within the dateline.
Preparing the transmittal for all outgoing submission to client and 3rd party sub-contractor or consultant using EDMS (Electronic Database Management System) / In-Control system.
Carry out quality checks on incoming and outgoing documents before uploading in the system and track receipt, distribution and review of engineering documents.
Scan, filing and photocopy the entire documents, drawings which is required to park into EDMS System.
RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
NCEContinue :
Engineering:
Supervising, controlling and coordinating of all movement softcopy
(documents and drawings) through server i.e. Files Protocol Transfer
(FTP).
Interface with all disciplines to ensure that the requirement of the documents/drawings for project and operations are properly handled and their outstanding and pending issues are resolved in timely manner. Vendor Data:
Ensuring the completeness of all incoming vendor data received from client and distribute to relevant Engineers assigned by the Package Engineers (PE).
Preparing the transmittal for all consolidated documents and drawings submission to client.
Log-in all incoming and outgoing documents and drawings submissions for vendor data into the Vendor Data Log Register and continuously aware the datelines of reviewed by Package Engineers for each of the documents and drawings.
Supervising, controlling and coordinating of all movement softcopy
(documents and drawings) through server i.e. Files Protocol Transfer
(FTP).
To ensure the movement of vendor data documents / drawings for review within the dateline.
Liaise with the client on all vendor data final document compilation.
Continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request.
Ensuring the completeness of all incoming vendor data received from client and distribute to relevant Engineers assigned by the Package Engineers (PE).
Preparing the transmittal for all consolidated documents and drawings submission to client.
Log-in all incoming and outgoing documents and drawings submissions for vendor data into the Vendor Data Log Register and continuously aware the datelines of reviewed by Package Engineers for each of the documents and drawings.
Supervising, controlling and coordinating of all movement softcopy
(documents and drawings) through server i.e. Files Protocol Transfer
(FTP).
To ensure the movement of vendor data documents / drawings for review within the dateline.
Liaise with the client on all vendor data final document compilation.
Continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request. RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
PROFESSIONAL EXPERIENCE
July 2001 – March
2007
: Opus International (M) Berhad – Subsidiary of UEM Group Position : Document Controller
Project / Client : Electrified Double Track Project between Rawang and Ipoh Design Management Section (DMS) Client: Keretapi Tanah Melayu Berhad.
Johor State New Administrative Centre Design Management Section
(DMS)
Client: State Government of Johor Darul Takzim.
Batu Gajah Development Package 1 & Package 2 – Workshop & Depot
/ Staff Quarters & Training School for
Client: Bandar Nusajaya Educity Park.
Proposed Development of Educity Phase 1 at Nusajaya, Johor Client: State Government of Johor Darul Takzim
Federal Government Administrative Centre in Nusajaya (JA2) Client: State Government of Johor Darul Takzim
Time Group Network Expansion Programme (TGNEP)
Client: Time Dot Com Bhd
Nature of Work Done :
Ensuring the handling, control, management and storage of drawings, correspondence and documents for the project are in accordance with the Project Quality Plan (PQP).
Log-in all incoming design submissions for review received from Document Control Unit (DCU).
Assist in developing, implementing and review plan, system, policies and procedures for the proper administration of the records management activities.
Distributing the design documents for review to the Design Management System (DMS) staff, assigned by the Head of Management Division.
Assist in supervising, controlling and coordinating of all movement design drawings (infrastructure and system drawings) and continuously maintain and update the filing system to make sure that all records are retrievable and traceable upon request.
Continuously liaise with the QA and QC Unit on all matters related to all incoming and outgoing design drawings in accordance with policies and procedures.
June 2001 – July
2001
: Opus Resources Department – Subsidiary of UEM Group Position : Temporary Clerk
Nature of Work Done : Establish and Maintain the Personal Master Files for all correspondence.
Supervising and controlling all movement of incoming mails and documents (Photostatting, distributing, tracking and filing).
Log-in and update the erroneous data.
RESUME
50-2, JALAN AMANSIARA 2/4, TAMAN AMANSIARA, 68100 SELAYANG, SELANGOR Tel: 011-******** / 603-********
REFERENCES
References : En Hasnisham Mat Hassan
Construction Manager
PETRONAS Chemicals Isononanol Sdn Bhd
P29, Site Construction Office
Lot 49, PETRONAS RAPID PROJECT
Pengerang, Johor.
Tel: 012-******* / 07-8243642
En Hj Ahmad Husni Zawawi
QAQC Manager
PETRONAS Chemicals Isononanol Sdn Bhd
P29, Site Construction Office
Lot 49, PETRONAS RAPID PROJECT
Pengerang, Johor.
Tel: 013-*******
Suzana Abu Bakar
Lead Document Controller
Petronas Carigali (Turkmenistan) Sdn Bhd
Menara Great Eastern Mall
Jalan Ampang, Kuala Lumpur
Tel: 011-****-****