Personal Summary
Hardworking and motivated professional with 7 years of experience in
Supply Chain and Logistics. A good team player with excellent written, communication, analytical skills as well as proven ability to deliver results in a fast-paced environment. Ability to work well with other people of different nationalities and culture. Fast-learner and willing to continue to develop knowledge in prestigious and challenging organization. Career Objective
Ready to use and continue to develop knowledge in prestigious and challenging organization.
Work Experience
Assistant Purchasing and Logistics Officer
Nordic Energy FZC, Dubai
September 2012 to November 2019
Generated Material Requisition and Purchase Order for all projects
(Turkmenistan, Saudi and Oman)
Obtained quotes from Vendors and made comparison sheet
Obtained approval of MR from Procurement Manager to proceed with generation of Purchase Order using Tally ERP Software
Updated Purchase Order Log on a daily basis and close all open POs by processing invoices of Vendors
Monitored Vendors’ efficiency to achieve best possible delivery performance so as not to hamper Operations
Followed up invoices of open POs and process said invoices for Accounting Handover
Checked meticulously the supporting documents submitted by Vendors as attachments to the invoices to make sure that all charges are completely documented
Revised MR and PO based on the actual and final costs reflected on the invoice submitted
Maintained a complete and organized file of MR and PO for all projects
Updated Spare Parts Action Trackers
Update Logistic Register regularly
Assisted in Logistics and documentation
Coordinated closely with Operations as to their requirement in terms of Logistics
Prepared Commercial Invoice and Packing List for the transport of goods from one country to another Coordinated with Transportation/Logistic Companies for the transport of requested goods
Conducted regular inventory of office supplies in order to maintain sufficient stocks at all times
Assisted administrative works, such as travel arrangement, bookings for Expats
Curriculum Vitae
Carolina Grajo
Flat 205 Al Sowaidan Bldg.,
Al Qusais 1, Dubai, UAE
adc5yu@r.postjobfree.com
Assisted in Accounts (when required) for recording of Payment Vouchers and Petty Cash Vouchers
Handled incoming calls and transfer the call to concerned person
Greeted clients and visitors as needed
Projects Secretary
Tobishima Corporation, Philippines
April 2001 to March 2011
Assisted the Project Mangers ad Engineers in all their activities
Collected and coordinated the flow of internal and external information
Composed and distributed daily reports to concerned persons
Setup and managed paper and electronic filing systems, managed incoming and outgoing mails, answered incoming and outgoing calls
Organized, attended recorded minutes of meeting
Managed calendar for Project Manager
Performed miscellaneous filing and clerical tasks
Assisted in preparation of documents for Japanese staffs in Visa application
Coordinated with HR Department for daily attendance, computation of overtime and absence of employees
Managed inventory of office supplies
Performed other duties as may be assigned from time to time Group Sales Secretary
Stateland Investment Corporation, Philippines
September 1995 to January 2001
Maintained calendar of events, agendas and appointments of Sales staffs
Prepared real estate forms, documents and correspondences
Prepared flyers, brochures for Sales staffs during project presentations, exhibits and Open-house
Entertained queries on prospective clients and managed follow-up feedback
Managed and maintained agents’ database
Coordinated property closings and document signing
Monitored and maintained deposit payments of clients
Provided administrative support to agents and staff Technical Staff, GIS
Project Consultants Group, Inc., Philippines
September 1994 to Sept 1995
Performed digitizing of assigned maps (Land use maps, Cadastral maps, etc.) using stand-alone program
Performed transformation of digital files using geographic information system software (SPANS/GIS)
Performed querying of maps
Delegated to initiate training of Geographic Information System (GIS) application to Clients
• Supervised and assisted processing of digital data for Clients
Assisted various demographic presentations utilizing Desktop publishing software
Academic Qualifications
University of the East, Philippines
Bachelor of Science in Computer Science, 1990 – 1994 Personal Information
Birthdate: 09 April 1974
Visa Status: Husband Visa
Driving License: UAE Driver’s License
Reference
Available upon request