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Procurement Officer

Dubai, Emirate of Dubai, United Arab Emirates
May 11, 2020

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Personal Summary

Hardworking and motivated professional with 7 years of experience in

Supply Chain and Logistics. A good team player with excellent written, communication, analytical skills as well as proven ability to deliver results in a fast-paced environment. Ability to work well with other people of different nationalities and culture. Fast-learner and willing to continue to develop knowledge in prestigious and challenging organization. Career Objective

Ready to use and continue to develop knowledge in prestigious and challenging organization.

Work Experience

Assistant Purchasing and Logistics Officer

Nordic Energy FZC, Dubai

September 2012 to November 2019

Generated Material Requisition and Purchase Order for all projects

(Turkmenistan, Saudi and Oman)

Obtained quotes from Vendors and made comparison sheet

Obtained approval of MR from Procurement Manager to proceed with generation of Purchase Order using Tally ERP Software

Updated Purchase Order Log on a daily basis and close all open POs by processing invoices of Vendors

Monitored Vendors’ efficiency to achieve best possible delivery performance so as not to hamper Operations

Followed up invoices of open POs and process said invoices for Accounting Handover

Checked meticulously the supporting documents submitted by Vendors as attachments to the invoices to make sure that all charges are completely documented

Revised MR and PO based on the actual and final costs reflected on the invoice submitted

Maintained a complete and organized file of MR and PO for all projects

Updated Spare Parts Action Trackers

Update Logistic Register regularly

Assisted in Logistics and documentation

Coordinated closely with Operations as to their requirement in terms of Logistics

Prepared Commercial Invoice and Packing List for the transport of goods from one country to another Coordinated with Transportation/Logistic Companies for the transport of requested goods

Conducted regular inventory of office supplies in order to maintain sufficient stocks at all times

Assisted administrative works, such as travel arrangement, bookings for Expats

Curriculum Vitae

Carolina Grajo

Flat 205 Al Sowaidan Bldg.,

Al Qusais 1, Dubai, UAE



Assisted in Accounts (when required) for recording of Payment Vouchers and Petty Cash Vouchers

Handled incoming calls and transfer the call to concerned person

Greeted clients and visitors as needed

Projects Secretary

Tobishima Corporation, Philippines

April 2001 to March 2011

Assisted the Project Mangers ad Engineers in all their activities

Collected and coordinated the flow of internal and external information

Composed and distributed daily reports to concerned persons

Setup and managed paper and electronic filing systems, managed incoming and outgoing mails, answered incoming and outgoing calls

Organized, attended recorded minutes of meeting

Managed calendar for Project Manager

Performed miscellaneous filing and clerical tasks

Assisted in preparation of documents for Japanese staffs in Visa application

Coordinated with HR Department for daily attendance, computation of overtime and absence of employees

Managed inventory of office supplies

Performed other duties as may be assigned from time to time Group Sales Secretary

Stateland Investment Corporation, Philippines

September 1995 to January 2001

Maintained calendar of events, agendas and appointments of Sales staffs

Prepared real estate forms, documents and correspondences

Prepared flyers, brochures for Sales staffs during project presentations, exhibits and Open-house

Entertained queries on prospective clients and managed follow-up feedback

Managed and maintained agents’ database

Coordinated property closings and document signing

Monitored and maintained deposit payments of clients

Provided administrative support to agents and staff Technical Staff, GIS

Project Consultants Group, Inc., Philippines

September 1994 to Sept 1995

Performed digitizing of assigned maps (Land use maps, Cadastral maps, etc.) using stand-alone program

Performed transformation of digital files using geographic information system software (SPANS/GIS)

Performed querying of maps

Delegated to initiate training of Geographic Information System (GIS) application to Clients

• Supervised and assisted processing of digital data for Clients

Assisted various demographic presentations utilizing Desktop publishing software

Academic Qualifications

University of the East, Philippines

Bachelor of Science in Computer Science, 1990 – 1994 Personal Information

Birthdate: 09 April 1974

Visa Status: Husband Visa

Driving License: UAE Driver’s License


Available upon request

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