Resume

Sign in

Administrative Assistant Sales

Location:
Riyadh, Saudi Arabia
Posted:
May 11, 2020

Contact this candidate

Resume:

RIZALDY M. BALABBO

Email: adc5xv@r.postjobfree.com

Mobile #:055*******

OBJECTIVE:

To find a job that will best suit my qualifications where I can share my skill and knowledge for the success of the projects.

WORK EXPERIENCE:

CITISCAPE COMPAN Y

POSITION: Head Office Document Controller/Secretary-Contracts & Bus. Development

March 2015 – Present

REPONSIBILITIES:

(Secretary)

Preparation and collection of documents (schedule of cost claims and referenced letter) needed for the submission of claims.

Initiate and maintains a variety of correspondence, important reports and records for departmental filing and future reference.

Provides assistance (by providing the referenced letters and contract snippets) to the Contracts Manager in preparation of contractual letters to the clients.

Process/transmits incoming and outgoing contractual documents thru and from consultants/clients.

Maintains a log sheet of incoming and outgoing letters for ease of reference.

(Head Office Document Controller)

Coordinates the workflow of incoming and outgoing documents between the different departments in order to ensure that an action will be taken and submitted in a timely manner.

Process the documents in accordance with the company and client’s guideline procedure/system.

General documents control activities such as photocopying, scanning, analysis of documents to ensure its compliance with projects standards in all aspects related to document quality.

Ensure that all drawings / documentation are correctly identified, numbered, distributed and filed.

Receives Pre-qualification Invitations from different clients.

Review and coordinates with the different departments in order to finalize the company’s Pre-qualification documents for clients review and approval.

Coordinates with the clients regarding the status of Pre-qualification Documents.

Receiving of Tender Invitation from Clients and sending them to the Estimation and Technical department for their review.

Close coordination with the clients concerning queries and additional information required.

Review and finalize the process of the Tender Documents for submission.

Maintains a filling system for the records, correspondence and reports of the different projects.

CITISCAPE COMPAN Y

POSITION: Project Secretary/Document Controller

May 2012 – February 2015

REPONSIBILITIES:

(Project Secretary)

Handle and prioritize outgoing or incoming mail correspondence and reroutes for appropriate action.

Preparation of project correspondence and maintain electronic and paper records ensuring information is organized and easily accessible.

Preparation of interoffice memo.

Handle minor administrative matter, assists in solving personnel, business or other problems occurring on a daily basis. Liaise with other departments in the performance of these duties.

Maintains a log sheet for incoming and outgoing correspondence for ease of reference.

Takes minutes of meeting and maintains records for the operations and project team.

Perform data-entry, recording, printing and filling duties.

Assist to check and verify staff claims and invoices for project team.

(Document Controller)

General documents control activities such as photocopying, scanning, analysis of documents to ensure its compliance with projects standards in all aspects related to document quality.

Preparation of document/Material submittals required by the client and consultants.

Process incoming and outgoing documentation.

Registration in Project Controls Management – PCM, internal distribution and archiving.

Process the Request For Information and Inspection Request keeping a log responses.

Transmit documents to clients, suppliers / third parties.

Ensure that all drawings / documentation are correctly identified, numbered, distributed and filed.

Ensures that controlled copies of approved documents and drawings are distributed internally and externally.

Updates the project team regarding the status of document submittals, drawing submittals, material submittals and other pertinent documents that needs the client/consultant approval.

Ensures that the standard forms and templates are used in the project.

Collate, produce and submit QA Documentation for clients.

Maintains and updates the project teams User Account in the Project Controls Management system used in the project.

ZAID AL HUSSAIN & BROTHERS GROUP

(Head Office)

POSITION: Administrative Assistant/Executive Secretary

March 2009 – February 2012

REPONSIBILITIES:

Maintains executive’s agenda and assist in planning appointments, board meetings, conferences and others.

Handle and prioritize outgoing or incoming mail correspondence and reroutes for appropriate action.

Receive and screens phone calls and redirect them when appropriate.

Takes and transcribes a variety of correspondence, records, reports and minutes of meeting some of which contain confidential information.

Prepares inter-office memo.

Make travel arrangements for executives.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

ZAID AL HUSSAIN & BROTHERS GROUP

(Contracting Department/Operation & Maintenance of NGHA Horticulture)

POSITION: Administrative Assistant/Secretary

September 2007 – February 2009

REPONSIBILITIES:

Opens and screens incoming mail and reroutes for action where appropriate.

Takes and transcribes a variety of correspondence, records, reports and minutes of meeting some of which contain confidential information.

Initiate and maintains a variety of correspondence, important reports and records for departmental filing.

Maintain a log of documents flowing through the office to provide historical record of chorological events.

Handle minor administrative matter, assists in solving personnel, business or other problems occurring on a daily basis. Liaise with other departments in the performance of these duties.

Does a monthly updates of various important lists and records maintain by the department.

Prepares a monthly report from the various projects sites.

Processes the permit clearance of the company.

Answers telephone inquiries, takes and relays messages.

Ensure an adequate level of office supplies for the entire department.

Performs other job related duties as assigned.

ZAID AL HUSSAIN EST.

(Trade Division/Mother Company)

POSITION: STOCK CONTROLLER

July 16, 2006 – September 2007

REPONSIBILITIES:

Receiving/preparing the delivery notes.

Receiving incoming stocks from various suppliers.

Issuance of stocks to different departments and customers.

Distributions of stocks to different warehouses in All Regions.

Encoding all incoming and outgoing stocks to the system.

Conduct physical inventory.

Preparing daily reports with regards to the movement of the stocks.

Monitors the availability of the stocks with regards to the quantity.

Performs other duties as required.

ZAID AL HUSSAIN GROUP

(Trade Division/Mother Company)

POSITION: EXECUTIVE SECRETARY (For the Three Dept. Managers-Reliever)

May 2006 – July 15, 2006

REPONSIBILITIES:

Preparing customers quotations for the Projects Division and Nursery Division.

Opens and receives incoming mails of the R & D Mngr., Nurseries Division Mngr. and Projects Division Mngr. and sending appropriate correspondence with them.

Booking hotel reservations for the managers and company guests.

Booking hotel reservations for our managers and employees business trip to our different branches in the kingdom.

Preparing memos and other interoffice correspondence.

Take down notes from meeting

Scheduling and reminding our manager’s meetings and appointments.

Online communication with our suppliers abroad with regards to our shipments status (from the ordering process until the delivery of the items to our warehouses)

Receiving our shipments to the warehouse and randomly checking them.

Entering the items into our company’s accounting.

Preparation of the delivery receipt.

Distribution of the items into our different warehouses.

Stocking of items to our warehouses.

Conducting monthly physical inventory.

Preparing customers quotations.

Monitoring the movement of our warehouse items.

SULTAN GARDEN CENTER, RIYADH, K.S.A.

POSITION: ADMINISTRATIVE ASSISTANT/SECRETARY

October 2004 – April 2006

REPONSIBILITIES:

Preparation of the daily sales report of all the branches to be submitted to the general manager and directors.

Preparation of the monthly sales report of all the branches and submitting it for the general manager and directors for analysis.

Monitoring the daily sales performance of all the salesman of all branches.

Preparing the monthly commission of all salesmen.

Receiving pro-forma invoices of different suppliers abroad for management perusal.

Monitoring the credit accounts due to our customers.

Preparing statements of accounts of our current and previous orders and submits it to the director of operations for perusal.

Online communication with the suppliers from other countries regarding our current and forthcoming orders.

Opens and receives incoming mails regarding the shipment and sending back appropriate correspondence with them.

Updates the current status of shipments.

Documentation of all the imported products from the suppliers.

Preparation of bank telegraphic transfers to be used as payment for the products to be imported.

Preparation of the application of Letter of Credit to the bank to be used as payment to the suppliers.

Preparing the catalogues for the new imported products.

Entering the new imported products to the system.

Preparation of the Estimated and actual cost calculation of the imported products for pricing by the director of operations.

Collection of receipts from the agents and freight forwarder for the preparation of payments.

Submits the receipts to the accounting department.

Preparing memorandum from the director of Administration.

Calculation of the demurrage and penalties incurred during the delivery of the items.

Monitoring of product sales.

Processing the inter-company credit sales report for accounting purposes.

UNITED GRAPHIC EXPRESSION CO. INC.

Dasmarinas Techno Park

Paliparan I, Dasmarinas, Cavite, Philippines

OFFICE PERSONNEL

Sales Department

January – October 2004

RESPONSIBILITIES:

Preparing the delivery receipts.

Preparing the sales invoice.

Entering the delivery receipts to the system and deducting them from warehouse stocks.

Preparing the Job Orders from the order date until delivery date.

Processing the delivery receipts and sales invoices before submission to the accounting department.

Filling of confidential documents regarding the determination of prices of products.

WAREHOUSE STOCK CUSTODIAN

Finished Goods Department

July 2002- December 2003

RESPONSIBILITIES:

Entering the receipts received by the warehouse helper from the finished goods department to the system (as data encoder).

Receiving receipts from the sales department for the delivery items coming from the warehouse and deducting them from stocks to the system.

Monitoring the lap’s items by using the FIFO method for re - quality controlling before delivery.

Supervising the monthly physical inventory conducted every end of the month.

Reconciliation of discrepancies of stocks from the computer printouts to the actual inventoried stocks.

Determining the cause of discrepancy and take appropriate process to correct the discrepancies.

Maintaining the cleanliness and orderliness of the warehouse.

Encoding the received items from the finishing department to the finished goods warehouse.

Preparing the items for delivery from the warehouse and encoding them to the computer.

Identifying and preparing the items to be disposed from the warehouse.

Conducting monthly physical inventory for accounting purposes.

SENIOR CASHIER

COMPANY: JOLLIBEE FOODS CORPORATION

January 28, 1999 - July 15, 1999

RESPONSIBILITIES:

Computation of daily sales transactions.

Preparing the cash sales to be deposited on the bank.

Computation of total regular and overtime of employees.

SERVICE CREW

COMPANY: GREENWICH PIZZA PASTA, PHILIPPINES

September1999 - February 2000

QUALIFICATIONS:

Computer Literate (MS Word, Excel, Power Point)

Can operate fax machines, photocopying machines, digital typewriter and other office equipment

Knowledgeable in constructing memos, oracle system and other basic of accounting procedures.

Excellent in communications skill (English)

Responsible and can work with pressure

PERSONNAL BACKGROUND:

AGE: 27

GENDER: Male

NATIONALITY: Filipino

HEIGHT: 5’8” WEIGHT: 70 kls.

CIVIL STATUS: Married

EDUCATIONAL ATTAINMENT:

ELEMENTARY: YEAR GRADUATED: 1987-1992

HIGH SCHOOL: YEAR GRADUATED: 1992-1997

COLLEGE: YEAR GRADUATED: 1997-2002

COURSE: Bachelor Science in Business Administration, Major in Management

Reference available upon request.



Contact this candidate