**** ******** **. 410-***-****
Laurel, MD ***** adc58k@r.postjobfree.com
Executive Assistant enabling deeper collaboration plus productivity in the office
ABILITIES / SKILLS
Sound judgement, initiative, and discretion
Build bridges between management and all levels of the organization
Go-to-person for any office related operational issue
Productivity: Outlook, Excel, Word, PowerPoint
Database: QuickBase, ShareFile
Collaboration: Zoom, Skype, Ring Central
PROFESSIONAL EXPERIENCE
SitusAMC, Washington DC May 2017 to April 2020
Coordinator/Executive Assistant
Managed and maintained three executives’ schedules in Outlook including all meetings, conferences and teleconferences
Planned domestic travel arrangements for meetings and conferences using Concur for approvals and payments
Managed on-boarding and off-boarding new employees: equipment, badges, building and IT access, parking
Owned end-to-end process for time tracking including employee entry to executive reporting
Input new Contracts into QuickBase and set up employees and consultants’ deliverables for new projects
Ensured payment of vendor invoices, obtained new vendors for office needs and liaison with Corporate IT for all IT needs
Coordinated and planned six quarterly division meetings including team building events
Planned and coordinated office move of ten employees to new location
Miracorp Inc., Department of Energy Office of Oil and Natural Gas, Washington, DC May 2015 to May 2017
Executive Assistant to the Senior Management of Department
Managed and maintained executives’ schedules in Outlook including all meetings, conferences and teleconferences
Planned domestic and international travel arrangements for meetings and conferences, including visas
Managed on-boarding and off-boarding new employees: office, equipment, badges, building access, parking
Built a database to manage the orchestration of the yearly association offsite meeting
VARIOUS CONTRACT EXECUTIVE ASSISTANT POSITIONS June 2012 to May 2015
Pixelligent Technologies Inc., Executive Assistant, Baltimore, MD March 2015 to May 2015
Loyola Sellinger Business School, Executive Assistant, Baltimore MD April 2014 to March 2015
A&R Companies, Executive Assistant, Baltimore, MD January 2014 to February 2014
T. Rowe Price, Executive Assistant, Owings Mills, MD September 2013 to December 2013
University of Maryland University College, Executive Assistant, Largo MD June 2012 to September 2012
Managed and maintained C level schedules in Outlook
Planned domestic and international travel to Europe, China and Korea
Department point of contact for all incoming calls and arrangement of student/professor meetings
Maintained electronic filing organization systems for financial management records and reports
Maintained Microsoft Money account including reconciliation, deposits and bill paying
Created PowerPoint presentations and worked with Excel Pivot Tables
Department of Energy Office of Weatherization Program, Washington DC June 2010 to March 2012
Executive Assistant to Program Manager of Weatherization Program
Performed calendar maintenance for Program Manager with shifting meeting times and meeting conflicts and travel and expense reporting using Concur
Created an Excel table which documented the renewable energy expertise of 100 staff members
Worked with IT to have four copier work centers turn on fax capabilities and input department email addresses for scanning, improving efficiency by 25%
Standard Solar, Rockville MD January 2009 to June 2010
System Production Planning Coordinator
Managed and tracked Sales File from Construction Pre-design through building code research, permit and zoning research and Final Permit documentation
Created Tracking report from file delivery to the Production Planning Department to delivery to the Construction Department
Developed protocols for more efficient filing systems, records tracking and customer database in Access
Created Warranty Database using Access for warranty tracking of solar panels
Assisted Corporate CEO with calendar and travel arrangements
Created fillable PDF forms for state, county and city permit applications resulting in 50% more efficient use of data
SunEdison, LLC, Beltsville, MD March 2007 to December 2008
Executive Assistant to Corporate President/CEO and Corporate HR Manager
Managed CEO’s calendar with extensive national and international travel for business and speaking engagements
Obtained foreign visas for travel to Europe, United Emirates and India
Managed Board Meeting travel arrangements for monthly and quarterly Board Meetings including Board Books
Saved over $20K annually by identifying and resolving Budget to Actual monthly report inaccuracies
Discovery Channel, Silver Spring MD May 2006 to March 2007
(Temporary) Executive Assistant to Corporate Training and Development Manager
Performed calendar management which included travel and expense reporting and interview coordination
Coordinated training courses to include obtaining meeting rooms, enrolling and tracking attendance, and material preparation for each class
Helped prepare confidential materials for layoff
Kaiser Permanente, Rockville, MD October 2004 to May 2006
Executive Assistant to Corporate Training and Development Manager
Performed calendar management in Lotus Notes and travel and expense reporting
Coordinated regional migration from Lotus Notes to Outlook including the printing of 500, 320-page manuals going to 15 different locations, without disruption to the Corporate Printing Department schedule, saving over $20K in offsite printing and delivery costs
Maintained Corporate Consulting Agreements and database tracking of renewals of Consulting Agreements
EDUCATION
University of Phoenix – Bachelor of Science Business Management - GPA - 3.8