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Executive Assistant Manager

Location:
Laurel, MD
Salary:
55000 to 70000
Posted:
May 11, 2020

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Resume:

**** ******** **. 410-***-****

Laurel, MD ***** adc58k@r.postjobfree.com

Executive Assistant enabling deeper collaboration plus productivity in the office

ABILITIES / SKILLS

Sound judgement, initiative, and discretion

Build bridges between management and all levels of the organization

Go-to-person for any office related operational issue

Productivity: Outlook, Excel, Word, PowerPoint

Database: QuickBase, ShareFile

Collaboration: Zoom, Skype, Ring Central

PROFESSIONAL EXPERIENCE

SitusAMC, Washington DC May 2017 to April 2020

Coordinator/Executive Assistant

Managed and maintained three executives’ schedules in Outlook including all meetings, conferences and teleconferences

Planned domestic travel arrangements for meetings and conferences using Concur for approvals and payments

Managed on-boarding and off-boarding new employees: equipment, badges, building and IT access, parking

Owned end-to-end process for time tracking including employee entry to executive reporting

Input new Contracts into QuickBase and set up employees and consultants’ deliverables for new projects

Ensured payment of vendor invoices, obtained new vendors for office needs and liaison with Corporate IT for all IT needs

Coordinated and planned six quarterly division meetings including team building events

Planned and coordinated office move of ten employees to new location

Miracorp Inc., Department of Energy Office of Oil and Natural Gas, Washington, DC May 2015 to May 2017

Executive Assistant to the Senior Management of Department

Managed and maintained executives’ schedules in Outlook including all meetings, conferences and teleconferences

Planned domestic and international travel arrangements for meetings and conferences, including visas

Managed on-boarding and off-boarding new employees: office, equipment, badges, building access, parking

Built a database to manage the orchestration of the yearly association offsite meeting

VARIOUS CONTRACT EXECUTIVE ASSISTANT POSITIONS June 2012 to May 2015

Pixelligent Technologies Inc., Executive Assistant, Baltimore, MD March 2015 to May 2015

Loyola Sellinger Business School, Executive Assistant, Baltimore MD April 2014 to March 2015

A&R Companies, Executive Assistant, Baltimore, MD January 2014 to February 2014

T. Rowe Price, Executive Assistant, Owings Mills, MD September 2013 to December 2013

University of Maryland University College, Executive Assistant, Largo MD June 2012 to September 2012

Managed and maintained C level schedules in Outlook

Planned domestic and international travel to Europe, China and Korea

Department point of contact for all incoming calls and arrangement of student/professor meetings

Maintained electronic filing organization systems for financial management records and reports

Maintained Microsoft Money account including reconciliation, deposits and bill paying

Created PowerPoint presentations and worked with Excel Pivot Tables

Department of Energy Office of Weatherization Program, Washington DC June 2010 to March 2012

Executive Assistant to Program Manager of Weatherization Program

Performed calendar maintenance for Program Manager with shifting meeting times and meeting conflicts and travel and expense reporting using Concur

Created an Excel table which documented the renewable energy expertise of 100 staff members

Worked with IT to have four copier work centers turn on fax capabilities and input department email addresses for scanning, improving efficiency by 25%

Standard Solar, Rockville MD January 2009 to June 2010

System Production Planning Coordinator

Managed and tracked Sales File from Construction Pre-design through building code research, permit and zoning research and Final Permit documentation

Created Tracking report from file delivery to the Production Planning Department to delivery to the Construction Department

Developed protocols for more efficient filing systems, records tracking and customer database in Access

Created Warranty Database using Access for warranty tracking of solar panels

Assisted Corporate CEO with calendar and travel arrangements

Created fillable PDF forms for state, county and city permit applications resulting in 50% more efficient use of data

SunEdison, LLC, Beltsville, MD March 2007 to December 2008

Executive Assistant to Corporate President/CEO and Corporate HR Manager

Managed CEO’s calendar with extensive national and international travel for business and speaking engagements

Obtained foreign visas for travel to Europe, United Emirates and India

Managed Board Meeting travel arrangements for monthly and quarterly Board Meetings including Board Books

Saved over $20K annually by identifying and resolving Budget to Actual monthly report inaccuracies

Discovery Channel, Silver Spring MD May 2006 to March 2007

(Temporary) Executive Assistant to Corporate Training and Development Manager

Performed calendar management which included travel and expense reporting and interview coordination

Coordinated training courses to include obtaining meeting rooms, enrolling and tracking attendance, and material preparation for each class

Helped prepare confidential materials for layoff

Kaiser Permanente, Rockville, MD October 2004 to May 2006

Executive Assistant to Corporate Training and Development Manager

Performed calendar management in Lotus Notes and travel and expense reporting

Coordinated regional migration from Lotus Notes to Outlook including the printing of 500, 320-page manuals going to 15 different locations, without disruption to the Corporate Printing Department schedule, saving over $20K in offsite printing and delivery costs

Maintained Corporate Consulting Agreements and database tracking of renewals of Consulting Agreements

EDUCATION

University of Phoenix – Bachelor of Science Business Management - GPA - 3.8



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