Accounts Payable Administrator

Martha Ferguson

ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

Experienced administrative support professional with combined experience and education in Accounts Payable and billing, data analysis, transportation and logistics; a quick learner who thrives in high-pressured and fast-paced environments where attention to detail, time management and multi-tasking is pertinent.

EDUCATION

Bachelor of Business Administration 2011

Governors State University University Park, IL

PROFESSIONAL EXPERIENCE

Accounts Payable Specialist 12/2018-Current

Morton Salt INC. Chicago, IL

Using SAP, review, process and code a high volume of US and Canadian invoices weekly (avg. 500) for appropriate documentation and approval prior to payment, using the 3-way and 2-way match.

Charge expenses to GL accounts and cost centers by analyzing invoice and expense reports.

Process check requests closely monitoring the distribution instructions, ensuring checks are handled appropriately.

Perform weekly audits of employee travel expenses via Concur, certifying receipts and proper documentation accompanied recorded expenses and protocol was followed.

Partner with Procurement and Logistics in the investigation and resolution of goods receipt complications, payment discrepancies and documentation associated with processing of invoices and po’s, promoting a stronger relationship between Procurement and Accounts Payable department.

Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors ensuring all information for payments and correspondence is accurate.

Manage, reorganize and analyze raw data using Pivot Tables and V-Lookup to create and distribute daily Accounts Payable reports including the number of completed invoices ready for payment, generate the daily workflow and address error ratios.

Prepare batch check runs, ACH transactions and wire transfers according to payment terms and discount period resulting in more invoices being paid at the reduced rate.

Positioned as a process leader for clarification and understanding of more complex PO’s and invoices including freight invoices and credit memos.

Train new Accounts Payable Specialists on SAP and Morton Salt’s A/P processes resulting in lowering the learning curve for the new associates and the error percentage decreasing by 10%.

Procurement Specialist (1-Month Assignment) 10/2018-11/2018

Cox Automotive Matteson, IL

Created and received a high volume of purchase orders, processed returns in Oracle.

Reviewed requisition and purchase orders to verify accuracy, terminology, and specifications (i.e. general ledger and purchasing categories and intended use).

Contacted suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems; tracked the statuses of purchase orders.

Compared suppliers' invoices with purchase orders to verify accuracy and follow up to obtain corrected invoice and system updates if necessary.

Ace Hardware Oakbrook, IL 08/2017-06/2018

Transportation Administrator/Accounting Payable Specialist 10/2017-06/2018

Developed organizational procedures and systems for all traffic related administrative functions that included achievements such as:

oSpearheaded the toll processing change that resulted in a savings of $5,000.00 a month in fees.

oRestructured chargeback process for the distribution centers that resulted in more structured procedure and the centers receiving prompt payment from vendors.

oAssisted in updating Match-Pay policy for RFP (Request for Proposal) award recipients, that gave LTL, TL and Intermodal carriers a better understanding of Ace’s standards and freight bill process.

oDeveloped a standard operating procedure manual for Ace’s 3rd party freight bill auditor to utilize, the conclusion, more freight bills were being paid within the 30-day time frame.

Analyzed and researched claims concerning accessorial, demurrage and detention fees utilizing BluJay

Investigated and approved freight invoices transmitted through EDI using Ace’s 3rd party auditor minimizing duplicate payments.

Updated and maintained required permits, licensing and taxes ensuring the operation of private fleet followed state and federal D.O.T regulations.

Supported the monthly close process, including preparation of accruals, review of aging reports, and reconciliation of assigned balance sheet accounts, guaranteeing that related close procedures were followed and maintained for consistency with GAAP and Ace Hardware’s accounting practice.

Created and distributed various daily, weekly, monthly operational and financial reports.

Managed the Ariba service contract approval process from draft to execution, ensuring that equipment (tractor and trailer) finance lease, full-service lease agreements and ocean freight contract-to-purchases were in compliance with financial obligations and lease expectations.

Retail Training LMS Coordinator (contract) 08/2017-10/2017

Supported the set-up of new stores by creating new accounts within the Ace Learning Place web-based software, for new users so all employees had access to training.

Utilized advanced and custom reporting systems to create and run various reports for Ace Hardware supervisors and owners so they stay abreast on the progress of individual stores.

Manipulated and organized large raw data sets utilizing V-LOOKUP and Pivot Tables to verify information or perform comparison analysis across multiple reports.

Tracked stores progress and growth by using Ace’s KPI’s which included sales goals and completed training to certify proper placement of store level.

Office Manager 05/2016-08/2017

A.Investment Solutions Glenwood, IL

Maintained and analyzed records of fiscal transactions accounts and provided guidance on requested expenditures, reducing monthly expenses by $200.00.

Prepared, reviewed and negotiated LOs (Letters of Intent) and Sales Contracts.

Processed check requests, expense reports and personal reimbursements.

Tracked and managed real estate transactions; liaison between clients, attorneys, and title companies.

Accounts Payable Analyst (Contract) 10/2015-05/2016

E-On Climate and Renewable Energy Chicago, IL

Reviewed and processed a high volume of 700 invoices weekly for appropriate documentation and approval prior to payment, using the 3-way and 2-way match.

Processed land related payments in agreement with the terms of contracts to ensure accurate payments to landowners.

Prioritized invoices according to cash discount potential and payment terms.

Coded invoices, vouchers, travel expense reports, check requests, and credit memos to ensure proper entry into the financial system.

Investigated and resolved problems associated with processing of invoices and purchase orders promoting a stronger relationship between vendors and Accounts Payable department.

Prepared batch check runs, wire transfers, ACH transactions and process check requests.

Processed remittance information from checks, drafts and wire transfers for invoices provided by vendors.

ADDITIONAL EXPERIENCE

Recruiter Coordinator (Contract) 06/2015-10/2015

PeopleScout Chicago, IL

Administrative Assistant II (Contract) 02/2015-06/2015

Robert Half International; Schwab Rehabilitation Hospital Chicago, IL

TECHNICAL SKILLS

Microsoft Office: Word, Excel, Outlook, PowerPoint, One Note, Access

SAP, AS400, Oracle Cloud ERP, EDI, Ariba, Sales Force, Concur

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