Mary Gates

Washington, DC *****

adc3wy@r.postjobfree.com

202-***-**** or 202-***-**** @

•Eighteen years of comprehensive experience in Procurement and Contracts

•Served as a buyer III and Managed Subcontracts

•Processing Acquisitions, Procurement and Contract Types, Influence of Dollar Amounts on Acquisition Actions, Solicitations Source Identifications, Price Analysis, Cost Analysis and Purchasing File Documentation.

•Managed Federal Proposals, RFP's and RFQ's

•Responsible for the tracking of Team Agreements, Subcontracts and NDA's

•Created Vendor purchase orders for account payables

•Created modifications on existing contracts as required and performed close-out functions on completed contracts • Managed the day-to-day operation of open contract files in accordance with FAR/DFAR Regulations

•Flow-Down Clauses experience, Interim Payments and Acceptance of Deliverables for 11 years

•Willing to relocate: Anywhere

Work Experience

Procurement Technician – ITSC October 2018 to Present

Responsible with management and organization of files

Assist and manage contract with any cost, price, and delivery changes

Manage accurate records and files of all vendor agreements and related procurement activities

Assist with pricing information with equipment and materials

Maintain all contract and vendor information

Identify and manage procurement objectives for contract

Develop solicitations, modifications, and statements of work

Assist with negotiation strategies,

Identify and analyze acquisition processes and emerging trends

Buyer

ORBITAL ATK, VA

November 2015 to January 2016

Purchase a high volume and variety of materials, supplies, and services. Evaluate bids, select and recommend suppliers and negotiate price, delivery, quality and service. Follow up on awards until completion of order. Negotiate and settle with suppliers regarding damage claims, rejections, return of materials, over Shipments, cancellations and engineering changes. Conduct supplier site visits and rate them as to production capability, performance and delivery.

Buyer III

Prince George's County Health Department Government, MD

August 2014 to February 2015

Responsible for purchasing and negotiating materials, equipment, and supplies from vendors.

Evaluates vendor quotes and services to determine most desirable supplier’s thorough understanding of quality and deliver protocols in compliance to company requirements Identified buying communications and negotiation with Xerox for example I was able to save the count money on our entire copy machine each thought out the county. Performed cost benefit analyses saving the county money

Buyer I, M&S Parts Materials

D. C. Water & Sewer Authority June 2014 to August 2014

Assists in handling a variety of actions or problems associated with service and maintenance parts materials. Prepares Request for Quotation (RFQ) and product specifications. Summarizes quotations submitted in response to solicitations and assists in the evaluation and selection of successful bidder/offerors. Prepares complex solicitations, invitation for bids, contracts and letters of agreements in accordance with established procurement regulations, and policies and procedures. Negotiates prices and places orders while seeking the best value for the Authority.

Sources and evaluates new vendors and products in the market to determine availability, quality, Capacity, and price reasonableness. Creates and manages the item master and supplier master files. Updates items and supplier master files based on requests from maintenance and services departments and updates from suppliers. Reviews status of requisition processing and order processing in Lawson ERP. Ensures that requisitions for parts are ordered and delivered in a timely manner. Communicates to the Maintenance & Service Parts Buyer, the immediate supervisor, and the internal customers, status of requisitions to be processed, Purchase order processing, and delivery status. Communicates and resolves purchase order and delivery exception conditions with suppliers, Maintenance Planner/Schedulers and Warehouse personnel. Works with internal customers and the Finance Office to identify and initiate disposal or return of overstock or obsolete stock. Processes Return-to-Vendor (RTV) requests for overstock and non-conforming items. Identifies and reports overstock and obsolete items. Maintains purchasing and contracting records, and assists with updating policies and procedures.

Independent Contractor February 2009 to July 2014

Worked provided review with various companies on a short term assignment with DAS, PFSCM & PAE ICITAP etc.,

Provide pre-award contract support, post-award administration, compliance and close out. Inclusive of review guidance and analysis providing technical assistance as needed. During the post- award administration phase, fully coordinates with agency decision makers. The Contract team is capable of advising and resolving demanding compliance matters as well as meeting deadlines, ensuring schedules are met, and regulations as well as budget guidelines are adhered to. Upon project completion, makes certain all documentation is complete and recorded, and the project closed according to regulatory guidelines Participates in special projects as required. Audited their files to ensure everything was filed according to the check list so that the purchase order can stand on its own Set up a vendor data base Using Deltek for doing PO and AP/AR, and other general ledger Collects and verifies documents for input to accounting system Monitors contract validity and accuracy within the cost accounting system Assists with the development of new processes or updates existing processes to meet Customer needs Trouble shooting/problem resolution and interfacing with Program Teams on invoicing issues as needed

Associate Subcontracts Administrator / Buyer

DAI - Bethesda, MD October 2007 to February 2009

Subcontract Position Working closely with Senior Managers and the management team of 6 people in the procurement Department, as well as customers Verified necessary requirements on Federal Proposals with Legal Dept. Manage various report databases which include company ins/losses; issuing proposal numbers, Risk Authorization list management and budget review documentation Cost Point create all our purchase order tracking when we place our order to the vendor continuously sourced new vendors and monitor current vendors to ensure Service Level Agreements We’re being met.

Purchasing Agent

VSE Corporation - Alexandria, VA September 2004 to October 2006

Performed developmental and recurring assignments in support of the BAV Division TWN KIDD Program. Utilized the VSE Purchasing Manual, ISO 9001-2000 requirements and procurement regulations to Solicits bids Worked on Federal Proposals with Legal Dept. (RFP & RFQ's) Reviewed requisitions for standardized specification and established markets. Reviewed requisitions to determine if the proper specifications and purchase descriptions were Included in the documents. Evaluated offers received for compliance with the client needs. Performed price/cost analysis, quality of items and services as well as delivery schedules. Prepared delivery and purchase orders for signature. Monitored delivery schedules and expedited those goods and services as required. Entered data into the Costpoint Software System. Administered Pur-1 and preparing change orders and reconciled all four of the company's purchase Credit cards monthly. Costpoint was used to create all purchase order and run monthly reports continuously sourced new vendors and monitor current vendors to ensure Service Level Agreements We’re being met.

Contract Administrator / Buyer

GCS - McLean, VA September 2003 to September 2004

Responsible for the reassigning of projects based on work load acquisitions and contracts

Responsible for the Management of Federal and Commercial Contract reviews. Examined components of various Federal Acquisitions. Federal Proposals (RFP RFQ's) Responsible for the tracking of Team Agreements, Subcontracts and NDA's. Established proper set-up of Procurement files by ensuring contract Folder Compliance. Created payable invoice tracking spreadsheets for all contracts. Responsible for the distribution of contracts to awarded parties and followed up to ensure their receipt by the Contractor. Created vendor purchase orders for account payables. Responsible for the issuance of Purchase Orders to Vendors. Continuously sourced new vendors and monitor current vendors to ensure Service Level Agreements were being met.

Procurement Assistant

Defense National Stockpile Center - Fort Belvoir, VA

December 2002 to September 2003

Implemented and scheduled commodity presentations for the Defense National Stockpile organization. Compiled the commodities bid calendar and managed the weekly commodity date report systems to ensure that information was available for immediate retrieval. Created modifications on existing contracts as required and performed close-out functions on completed contracts and prepared them for staging. Provided requested documents for pre/post award function data analysis and contract file preparation. Assigned contract numbers to sales and acquisition contract files. Accurately input pertinent information into the procurement database system. Established and assembled sales and acquisition contract file folders. Consolidated required data elements of contract files and ensured all applicable documents included for administrative purposes. Served as focal point on all contract files following the award of various acquisitions. Managed the day-to-day operation of open contract files in accordance with FAR/DFAR Regulations. Tracked payments and released documents for shipments of materials for the sales contract branch. Reconciled monthly accounts and receivable reports from DFAS and initiated collection actions on delinquent sales contracts. Performed price/cost analysis, quality of items and services as well as delivery schedules. Prepares delivery and purchase orders for signature Monitored delivery schedule and expedited those goods and services as required. Assisted Contract Specialists in the accomplishment of complex contractual efforts on a case-by-case basis. Administered Pur-1 and preparing change orders and reconciled all four of the company's purchase credit cards monthly. Cost Point was use to crated all purchase order and run monthly reports Continuously sourced new vendors and monitor current vendors to ensure Services Leave Agreements were being met. Implemented and submitted routine contract data, activity reports and performed special projects for both the sales and procurement department. Analyzed quotations and was responsible for selecting and/or recommending a preferred supplier.

Purchasing Coordinator / Buyer

CACI, Federal INC - Arlington, VA June 2000 to December 2002

Managed the day-to-day CACI Federal and Commercial Contract. Generated Purchase Orders for goods and services. Maintained purchase requisitions and subcontract log spreadsheets. Distributed pertinent information to in-house and off-site staff. Applied CACI Policies consistent with and preparing for Contractor's Purchasing Systems Review (CPSR) audits, working with government auditors throughout the CPSR and ensuring compliance with procurement policies and procedures. Implemented a facilitated policy for successfully pass audit reward and add accomplishment Costpoint was a government procurement system that created all PO number for our filing system we used to track all purchase order and update the system for our entire vendor and using for tracking and seeing when all our vendor was paid when the would call in and say that they didn't receive their payment. This system was used to run weekly reports on all purchase orders that were created by all our buyers throughout the company. Continuously sourced new vendors and monitor current vendors to ensure Service Level Agreements We’re being met.

Achievement Award

Fundamentals of Purchasing - July, 2002

Overview of Government Contracting - March, 2005

Advanced Procurement Issues - April, 2005

Subcontract Management - June, 2005

Education

Associate in Art Business Administration

Strayer University - Washington, DC

March 1988 to February 1999

Federal Deposit Insurance Corporation

Consumer Call Group Center - Washington, DC

March 1996 to January 1997

McKinley Technical High School

September 1982 to June 1985

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