Document Control
Resume:
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Objective
To be part of an organization where I can utilize, strengthen and share the knowledge and skills I have gained from my education and exposure and where I can learn new ideas that will contribute to my professional growth and help promote success to the company. Professional Experience
March 2012 Document Controller/Secretary
18 April 2020
Clarke Samadhin Associates
805 Grosvenor Business Tower, Al Barsha Heights, Dubai, U.A.E. P.O. Box 120223
• Comply with the recommended software/protocol for file transfer being implemented by each Client such as Aconex, Wrench, Newforma, Filezilla, Project Space, Hightail, WeTransfer, Google Drive, Dropbox, Expesite, Sendspace, Emaar portal, BIM360, Microsoft Teams, Dropbox, One Drive etc.
• Receiving and monitoring of Material Submittals/Shop Drawings/RFI’s/IR’s etc. submitted by Contractors.
• Responsible for sending out the reviewed submittals and preparation of transmittal.
• Keep acknowledgement copy received for the documents issued.
• Responsible for Quality checking of outgoing Design drawings/report to be issued to Client.
• Responsible for the implementation of the company document control system including photocopying, filing of documents received from different sources into the appropriate file, scanning of documents and saving at designated folders.
• Support the Director in tender process like setting up fee letters in accordance to RFP and updating and monitoring of Fee Proposal Schedule.
• Updating Company Prequalification
• Determine and enforce document control requirements in order for the company to meet internal and external needs.
• Filing the documents both soft and hard copies as per the file structure in order to retrieve documents fast.
• Responsible for issuing Reports and Drawings to Client.
• Archiving obsolete and old documents.
• Monitoring of office supplies
• Prepare correspondences as requested by Engineers and Project Managers.
• Answering telephone calls.
• Accepting visitors with appointment.
February 2010 Document Controller/Secretary
February 2012
HMR 828 - Zayed University Project
Khalifa City B, Abu Dhabi, U.A.E.
Al Habtoor Leighton Group (BICC)
P.O. Box 320, Dubai, U.A.E.
• Transmitting documents via Aconex relating to As Built Drawings, Snagging, Completion Requirements, Non Conformance Reports, O&M’s, Corrective Action Requests, Plans, Field Observation Reports (F.O.R’s), Shop Drawings, Method Statements, ITP’s, Procedures and Quality Verification Files (QVF’s).
• Management of the Sample Approval Process and the Sample Room
• Maintain Samples Register, As Built Drawings Register, Quality Verification files (QVF’s) Register, Method Statements Register, ITP Register, O&M Manual Registers, Corrective Action Requests Register and Deliverables Matrix.
• Maintenance of QA/QC Department common shared folder in order to provide accurate document information.
• Editing and document processing of project plans, procedures, templates and forms.
• Management of Subcontractor Assessment Process.
• Provide secretarial and administrative assistance to the Project QA Manager
• Provide assistance to the Deliverables Manager
• Provide assistance to the Subcontractor QA Manager
• Document Controller for the District Cooling Plant Project (HMR 834) Sofia B. Samoy
Personal Information
Muhaisnah 4, Dubai, UAE
*******@*****.***
Nickname Pia
Status Married
Nationality Filipino
Passport P1083961A
Skills
Microsoft Office Software
Aconex
Newforma
Filezilla
Document Control Management
Archiving
Language
English (Read/Write/Speak)
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March 2004 Personnel Officer/Secretary to the Administrator January 2010
Las Piñas City Medical Center, Inc.
1314 Marcos Alvarez Ave., Talon V, Las Piñas City, Philippines
• Reports directly to the Personnel Director and to the Hospital Administrator
• Responsible for recruiting, selecting and pooling job vacancies/openings
• Conducts preliminary interviews and orientation of new employees on Hospital Rules and regulations and other policies
• Administers, scores, and interpret psychological tests
• Conducts background investigation on newly-hired employees
• Monitors personnel movement based on personnel performance evaluation; keeps an organized records of confidential files of existing and separated employees
• Manages the compensation of the employees
• Act as timekeeper; responsible for monitoring and summarizing the record of attendance of personnel; checks and reviews the accuracy of the recorded working hours of personnel
• Responsible for processing payroll working summary, preparation of schedule and checking of incentives of Resident Physicians except in the confidential accounts
• Responsible for processing Employee’s Benefits: SSS, PAG-IBIG, PHILHEALTH and other government mandated reports
• Prepares personnel memo
• Conducts Employees’ Meeting
• Prepares presentation and takes down minutes of Administrative Department Heads Meeting, Finance Committee Meeting, Quality Assurance Meeting and other meetings set by the department under Administrative Division.
• Prepares PowerPoint presentation for Administrative Division Meeting on a monthly basis.
• Collects and summarizes the Patient’s Evaluation Forms on a monthly basis
• In-charge in assisting the Administrator in the smooth operation of the Administrative Division.
• Screens visitors before endorsing them to the Administrator and display courtesy and cooperation in dealing with guests with considerable attention to details and judgment in assuming routine matters.
• Maintains and prepares office files of correspondence approved by the Board of Directors and related materials.
• Acts as Secretary of the Quality Assurance Council
• Prepares check requisitions due for contractors.
• Prepares legal documents needed for renewal of permits to DOH, DENR, Philhealth and others.
• Acts also as key member for social affairs.
Education
Post-graduate 2006-2008 Philippine Normal University Master of Teaching in English Language of Arts
36 units
Tertiary 1999-2003 Philippine Normal University
BS Psychology graduate
TRAININGS ATTENDED
Project Administrator (Aconex System)
April 26, 2011
Office 703 Al Fara’a Tower, Delma St.
Abu Dhabi, U.A.E.
Organisation Administrator (Aconex
System)
April 24, 2011
Office 703 Al Fara’a Tower, Delma St.
Abu Dhabi, U.A.E.
Microsoft Excel (Intermediate Level)
March 29-30, 2011
HLG Division Office, Abu Dhabi
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