Document controller
Resume:
Tony Mariano Bardellon
Mobile: +966********* (KSA)
Mobile: +639*********, 975-***-**** (Phil)
Email: adc33d@r.postjobfree.com
POSITION APPLIED FOR:
Secretary, Document Controller & Admin Staff
OBJECTIVE
Overall seeking a career oriented position in an organization where I can utilize my skills & experience in the field to contribute for the growth of the organization as well as for personal developments. I can offer the highest standard in service quality, to company’s customers, uncommon ability to be punctual and trusted, good interpersonal skills, strong work ethic, self-motivated, can communicate well with others, flexible, can work with minimum supervision and has capacity handle pressure. EMPLOYMENT PROFILE
Company : Materials & Furniture Co. Ltd (Mateeria), Riyadh, KSA Position : Administrative Assistant
Duration : March 2016 – Till Date
Responsibilities
o Manage workflow by assigning task to other administrative employee daily, ensuring the deadlines are met and work is completed correctly.
o Assist in training staff members and new hires.
o Implement and monitoring programs as directed by management, and see the programs through to completion. o Generate memos, emails and reports when appropriate. o Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines. o Maintain offices supplies by checking inventory and order items. o Respond to questions and requests for information. o Answer incoming calls and assume other receptionist duties when needed. Company : Contracting and Construction Enterprises (CCE), Riyadh, KSA Position : QA-QC Secretary / Document Controller
Duration : Feb 2012 – March 2016
Responsibilities
o Prepares and maintains electronic file registers and standard filing system as per ISO standard files include all drawing types (Shop Drawings, As Built, etc.) and uploading all documents using ORACLE Primavera Contract Management. o Materials (Provisional Sum items, Provisional Cost items, Material Long Lead items), other files maintained are Method of Statement register; RFI’s, MIR’s. Suppliers contact details, all are with corresponding effective tracking system for all distribution and referencing (Use of Transmittals, Submittals and Tags) and use of file back-up for storage and archiving. Page 2 of 3
o Prepares and ensures quality of drawings and materials submitted for approval, handles and drafts correspondence with the client, main contractor, suppliers, local authorities, and with other internal departments, arranges meetings ensuring all parties involved are informed of the details, attends meetings to take down notes and subsequently make summaries and reports for management's reference, prepares daily, weekly, monthly, quarterly and yearly reports and whenever required. o Liaises with concerned people and departments for project operations as well administrative-related issues of manpower regarding leave, transfer's and resignation, salaries and insurance benefits, maintains and updates manpower records, list and details, books flights and prepares necessary requirements for supervisor’s business travels, o Operate fax machines, videoconferencing and phone systems, and other office equipment, ensures that projects stationeries and supplies are readily available, projects include, Riyadh Information Technology & Communication Complex (ITCC) Convention Hotel – Package 2, HQ Building for Communication & Information Technology (CITC), ITCC - IT Data Center-1 & KAFD Data Center - 2 Project.
Company : Basic Materials Treatment Factory Co. Riyadh, KSA Position : Secretary / Admin Staff
Duration : Nov 2005 - Oct 2011
Responsibilities
o In charged in typing letters, quotations, tender submissions, invoice/billing, email receiving and composing; air-ticket / rail bookings / hotel reservations / visa application for business and personal trips of general manager. In connection with the tour programs of executives; attending telephone calls. o Liaises with concerned people and departments for project operations as well administrative-related issues of manpower regarding leave, transfer's and resignation, salaries and insurance benefits, maintains and updates manpower records, list and details, books flights and prepares necessary requirements for supervisor’s business travels, o Filing and maintaining all personal and confidential files, other secretary’s jobs assigned by the administration manager, correspondence and other secretarial jobs related to all running & executed projects, preparation of all submittals
(Materials /Subcontractors) of projects and updating submittals log. o Preparation of monthly payment certificates, variations, progress reports, file all documents according to their correspondence, follow up letter to supplier, encode all documents incoming and outgoing, document control and book keeping, distribution of all incoming and outgoing fax to their correspondence. o Distribution of all incoming and outgoing submittals to their correspondence attending technical meetings and preparation of minutes of meeting; keeping records and maintaining projects files; coordination with projects staff, any other duties assigned by the Project Manager.
Company : EL- PRESIDENTE Ltd. Manila (Philippines) Position : Checker
Duration : June 2003 - Dec 2003
Responsibilities
o Responsible for setting-up database program for material inventory, monitoring forms and reports, active participates in the employees’ suggestion system (ESS) program which aims in technical innovations, standardization, and improvements in operation which generates big saving to the company. o Ensures raw material quality (acceptance and disposition) performs other related tasks as may assign by supervisors from time to time.
o Counted all products, compared to manifest, and checked all consignments for damage and infestation, prior to product store, compared amount, quality.
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o labeling and address with costumers order to make sure shipments are complete and accurate, assisted in loading or unloading of merchandise, maintained a clean, tidy and arranged work area. o Reported all shortage, damages, and miss-shipments on proper forms and forwarded them to office staff, verified and signed for inbound shipments, checked contents of assembled orders. Company : BAYAN/TEL Telecommunication Co. Manila (Philippines) Position : Sales Agent
Duration : Jan 2000 - April 2003
Responsibilities
o Working as part of the sales team to develop both new and existing markets, involved in developing sales & pricing strategies.
o Liaising with costumers & the dealer network to answer and resolve their queries, identifying and then researching potential leads and opportunities.
o Collecting all the information to create a request for an estimate, writing accurate & informative sales reports and documentation, contracting prospective clients by phone or email, indentifying the costumer’s needs. o Dealing with a diverse range of clients in the private and the public sector, evaluating competitor activity and developing appropriate responses.
o Attending trade shows and exhibitions when required, cold calling potential clients via telephone or personal visit, making appointments to meet new and existing clients. o Sales calls and stock monitoring
o Collect payments
o Performs clerical support functions
o Research competitor’s prices
o Monitors sales data and shipment of the competitors o Post daily and monthly reports
o Update client records
o Prepared and decorate venue for promotions
EDUCATIONAL BACKGROUND
Course: Computer Science, Batch 1999
School: Polytechnic Language Technique College – Philippines REFERENCE
Available upon request
DECLARATION
I hereby declare that information given here is true and correct to the best of my knowledge. Tony M. Bardellon
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