Document Control
Resume:
RESUME
FARAH LIANA BINTI ABDULLAH
Taman Tuanku Jaafar,
Negeri Sembilan
No. H/P: 019-*******
Email: adc238@r.postjobfree.com
CAREER OBJECTIVE
More eight (8) years of experience as a Document Controller. Scope of work as a Document Controller is to monitor and control and filling of engineering documents / drawings. Responsibility to ensure that all distribution of documents / drawings for approval, issuing of documents / drawings for design, approved for construction and developing of filing system and most importantly is to ensure that the job is done correctly and systematically in accordance to ISO 9001 and to the specific project requirement.
PERSONAL PARTICULARS
IC No
:
Health
:
Excellent
Date of Birth
:
26 January 1990
Gender
:
Female
Language
:
Malay (fluent)
Proficiency
:
English (fluent)
CAREER HISTORY
Years: February 2016 to Present
Document Controller Executive at Mudajaya Group Berhad
Manage and ensure document control thru out the project and project quality procedures and in accordance with ISO 9001:2015 requirement.
Responsible for document control activities for projects and for ensuring that project information organized and according to project requirements.
Review and Circulating all documentation being issued by Project Team following project requirements for review, information and approval
Manage the process flow of the correspondence, documentation in and out comply with project requirements
Controlling the numbering, filling and formatting of all the documents issued by project team
Establish and Maintain document tracking process for better references
Distributing and uploading all the project documentations in the Local Server, Share point & ACONEX
Responsible for registration and recording the latest drawings from Project Owner and Subcontractor’s
Liaise with Project Owner, Authorities and Subcontractors to track and maintain the incoming and outgoing transmittal for project’s documentation
Maintain electronic server based central filing system by scanning and creating new folders, tracking file circulation and to ensure all hard copy are backed-up by electronic copies.
Monitor and update project team on latest project documentation information and approval.
Gatekeeper of the electronic documentation system.
Maintain and Assist in filling system
Participate and assist during external audits and trainings.
Provide and Assist guidance to project team to assure completion of assigned tasks by daily basis.
Preparing weekly quality report & monthly quality performance report.
Execute and Conduct Monthly QAQC & DCC meeting
Perform internal document confirming they are current and accurately reflect recorded evidence
Develop and Maintain document control processes for the efficient management and recording of technical documentations
Ensure revised documents are accessible and up to date.
Sustain Coordination and communication between contractor and management
Monitor and Update all project team on receiving NCR and closing NCR
Coordinates on reminding all project team on late resubmission and pending resubmission via email
Years: July 2015 – February 2016
Document controller cum Project Secretary Anjali Construction Sdn Bhd
Prepare and coordinate presentations/ conferences/ meetings and events with internal and external parties
Manage and ensure timely arrangement of all meetings
Obtains clarification of policies and procedures for Staff
Coordinate for training arrangements with Managers and Staff (internal and external)
Arranges meetings, schedules locations, coordinates time with listed attendees, arranges refreshments and equipment’s as needed.
Prepare the Purchase order as per Management requirements.
Negotiate the pricing with the given pricing by Management.
Assist management with preparing reimbursement and other claims.
Set up an electronic library system for the management of technical documentations, process class certification and planning maintenance system.
Develop and maintain document control processes for the efficient management and recording of technical documentations
Develop electronic filing and archive system and technical library for easy to issuance, storage retrieval and management of documents that must be controlled and kept for audit/internal requirements
Maintain proper organization and storage of documents and information
Provide full admin support to the team
Undertake any other ad hoc projects/ duties assigned.
Years: April 2015 – (Short Term Contract) 3month
Document Controller, Jacobs Engineering Group Malaysia Sdn Bhd
Responsible for registration and recording Shop Drawings received from Contractor including all documents (Procedure, STQ, etc.)
Distribution documents to relevant parties using distribution matrices and tracking procedure
Responsible for storing data of incoming and outgoing correspondence into project server.
Manage workflows for review commenting of contractor documentation.
Manage the review cycle of documents to ensure that comments are returned on time and to maintain and overdue register identifying outstanding items.
Monitor and expedite Vendor Document for packages review by PMT Team as per distribution matrix agreed KPI to avoid any delay
Tracking record for Doc. / Drawings that already Issue for comment to make sure that Contractor/ Vendors will in corporated the comments in the next Revision Document / Drawing issue
Maintain electronic server based central filing system by scanning and creating new folders, tracking file circulation and to ensure all hard copy are backed-up by electronic copies.
Provide advice and guidance on Huntsman Document Control requirement to Vendors / Contractors during Kick Off Meeting.
Ensured Contractors & Vendor understand specified requirements (especially document numbering) before them submit their documents/ drawings
To ensure contractor / vendor follow Huntsman Final Documentation standard.
Finalize the final documentation
Years: Jan 2014 – March 2015
Document Controller, KNM Process Sdn Bhd
Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects Updating the list of documents including drawing list and maintaining them as a Master Copy
Receives and registers Client provided document for detail engineering or construction engineering project, including generated document.
Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
Preparation of Index for each type of document.
To provide precise information of documents/drawings upon enquiry by colleagues.
Prepare and maintain logs of documents issued and received.
Assist in all clerical duties.
Years: May 2013 – Oct 2013 (Contract)
Document Controller, MiE Industrial Sdn Bhd
(Shell New Sour Water Tank Project, Shell Refining Company Port Dickson)
Managing and documenting QA/QC documentation function and also handling original Document and Drawings of Mechanical, Piping, Electrical & Instrumentation & Engineering.
Updating the list of documents including drawing list and maintaining them as a Master Copy
Issuing of Controlled Copies of the documents to the concerned site staff through document transmittal as per the instructions of the Project Manager and QA/QC Engineer.
Heading the Handover Certification Activity, Approval for submission, creating electronic copy, transmitting
Preparation of Index for each type of document.
Ensure proper storage of documents in both electronic and hard copy formats.
Other assigned tasks by Company / HSE Department as and when required. e.g Head Count Card Application Contractor Pass, Toolbox Attendance, Safety Task Assessment
Prepare and maintain logs of documents issued and received.
Assist in all clerical duties.
Years: Nov 2011 – March 2013 ( Contract )
Document Controller Cum Site Clerk, MiE Industrial Sdn Bhd
( Shell Hijau Project, Shell Refining Company Port Dickson )
Managing and documenting QA/QC documentation function and also handling original Document and Drawings of Mechanical, Piping, Electrical & Instrumentation & Engineering.
Updating the list of documents including drawing list and maintaining them as a Master Copy
Issuing of Controlled Copies of the documents to the concerned site staff through document transmittal as per the instructions of the Project Manager and QA/QC Engineer.
Heading the Handover Certification Activity, Approval for submission, creating electronic copy, transmitting
Preparation of Index for each type of document.
Ensure proper storage of documents in both electronic and hard copy formats.
Prepare and maintain logs of documents issued and received.
Assist in all clerical duties.
Other assigned tasks by Company / HSE Department as and when required.
Updated Safety Documents & manpower
Issued Safety Task Assignment ( STA ) to site staff.
Arrange / Correspond, i.e Hotel, Dinner usage etc
Years: June 2011 – Oct 2011
Human Resources Assistant cum Purchasing Clerk, OTT Electrical Engineering
Process EPF and SOCSO Contribution
Filling and maintain systems file
Issue cheque to supplier for payments
Updates and maintain Incoming payments
Monitoring all the payment due terms for Supplier
Handle personal file staff
Update medical leave records
Entering and providing data into MYOB database
Assist in all clerical duties and assigned tasks by CEO as when required
Answering telephone calls
Liaising with payroll, absence recording, and holiday recording systems
Years: Oct 2010 – March 2011
Temporary Clerk ( Human Resources ), Malaysia Cocoa Manufacturing
Process KPF & FELKOP Loans
Filing and maintain application register.
Arrange interview for job applicants when vacancies exist
Prepare appointment letters / regret letters
Prepare medical checkup for successful candidates
Maintain and update personal files
Type and issue increment / promotion and other confidential letters
Prepare staff birthday vouchers
Update staff medical leave records
Update staff medical expenses
Maintain and Update SAP database
Assist in training matters.
Assist with clerical duties at Finance & Administration Dept. as and when required
Other assigned tasks by Company / HR manager as and when required.
Assist with incoming & outgoing mails.
Answering telephones calls
Years: June 2010 – Sept 2010
Temporary Clerk (Finance), Malaysia Cocoa Manufacturing
Monitoring and control the cash flow
Manage incoming Sales proceeds
Monitoring daily Transaction
Records the details document in SAP entry
Handling transfer account to bank
Assisting in drafting and typing letter
Years: July 2009 – Dec 2009
Secretary, TNB Seremban ( Trainees )
Becomes a front desk, answering telephone calls
Taking care General Manager schedule and arrange appointments
Handling all P&C ( Private & Confidential ) tasks.
Prepare meeting procedures and minutes of meeting.
Draft and prepare letters
Maintain and update files
Assist all clerical duties
Updates all incoming and outgoing letters
Assist in 5S systems
EDUCATION
Years: 2007- 2010
Level : Diploma Secretarial Sciences
Field of Study : Secretarial Study
Institution : Politeknik Port Dickson,
Graduation Date : Jan 2010 – June 2010
Grade / CGPA
: 3.60
Years: 1999-2003
Level : Sijil Pelajaran Malaysia (SPM)
School : Sekolah Menengah Teknik Ampangan, Seremban
Year : 2007
Grade
3B 3C 3D 1E
SKILLS & ACHIEVEMENT
Skilled in document management, filling system
Good interpersonal and communication skills
Ability to work independently with minimal supervision. Self motivated and innovative.
Work well in team, helpful and willing to share knowledge and experiences
Typing skills
Shorthands and trengkas pitman
Skilled in Filling system
Highly developed computer skills in Excel, Word, Power Point
Project Wise Explorer Database
Master in Aconex system
TRAININGS
Leadership and Management
Years
Attended Biro Tata Negara Courses
-
Participated in Politeknik Port Dickson Secretarial Clubs.
2007-2010
CIDB Malaysia
2013
Safety Excellence Award
2012
ACONEX
2017
ISO 9001:2015
2018
OTHERS
Date of Available: Upon Confirmation
Expected Salary : SGD4,000 (Negotiable)
REFERENCES
Aisharulisham Bin Ibrahim
QAQC Manager
Mudajaya Corporation Berhad
Navindren a/l Vasu
QAQC Manager,
Ranhill Worley Parsons
B16 & B18, Jalan Semambu Baru 2,
Taman Bandar Emas,
23000 Kuantan, Pahang, Malaysia
Tel: +601*-*******
Ezura Irfan
Project Manager
MiE Industrial Sdn Bhd
Shell Hijau Project, Port Dickson.
( Hp No: 012-*******)
Contact this candidate