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Project Office

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
April 30, 2020

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Resume:

* ***** **** *** ****

** ***** ** *** ****** East

** ***** *****

Professional Qualifications

Computer Associates

Languages

Tagalog - Native Language

English - Fluent

Arabic- Basic / Medium

CAREER SUMMARY

A highly organized and detail oriented Project Document Controller with almost 17 Years’ experience providing thorough skillful administrative support to Project and Senior Executives. Established and maintains electronic records management system for all incoming and outgoing correspondence. Keep clear and accurate records and reports. Use computer and rapidly input data and retrieve records and information. Organize workload and to manage a filing methods and management techniques. Devising and maintaining office systems, booking rooms and conference facilities, using content management systems to maintain and update websites and internal databases, attending meetings, taking minutes and keeping notes, liaising with staff in other departments and with external contacts, sorting and distributing incoming post and organizing and sending outgoing post, organizing and storing paperwork, documents and computer based information. Ability to lead the team and work effectively and collaborate with people of various ages and cultures. Well organized with ability to prioritize multiple tasks and to work in a professional manner. Strong interpersonal skills with ability to develop and maintain positive relationships with internal and external customers at any level of the organization.

EDUCATION

Degree, Computer Associates, Far Eastern University, Manila, Philippines, 2002

SOFTWARE/HARDWARE KNOWLEDGE

Knowledge in use of EDRMS, Laserfiche, spreadsheets, Oracle database, EDMS, Aconex, Word processing and selected job specific software.

PROFESSIONAL EXPERIENCE

WSP Middle East, Qatar (Louis Berger)

FIFA STADIUMS / TRAINING SITES

Location : Qatar – Lusail Stadium

Al Rayyan Stadium

Ras Abou Aboud Stadium

Qatar University – Training Sites

Sealine - Training Sites

Client

: Supreme Committee

Project Job Title

: Project Support - Administrator / Document Controller

Duration

: 2018 – On going

FLOOD PREVENTION PACKAGE 1, - Mansoura + Najma .

2, - Duhail + Al Waab

3, - Ain Khalid

Client

: Ashghal

Project Job Title

: Project Support - Administrator / Document Controller

Duration

: June-July 2018 / December 2018 and February 2019

TPS / STW Al Dhakira Project (Al Khor)

Client

: Ashghal

Project Job Title

: Project Support - Administrator / Document Controller

Duration

: August – November 2018

Responsibilities: (Administrator / Project Secretary)

Responsible for the attendance (in & out) of the project staffs

Responsible for their leave applications -sending/emailing to the head office department

Assistance for what the Bosses’ & Engineer’s/ Staffs need

Coordinator with the Head Office HR Dept. etc.

Responsible for the letters / Documents receiving and dissemination

Receiving/Transferring of Phone calls to the concerned people

Arranging the Meeting Rooms/MOM attendance and the MOM copies for the meetings

Releasing/Keeping Petty cash for the project (for petrol expenses)

Responsible for submission of the invoices used with the petty cash

Sending/Receiving letters from the contractor and client

Responsible for the Correspondence Logs (Outgoing/Incoming)

Holds the Calendar for an important meeting / schedule

Monitoring office supplies

Driver arrangements on site

Responsibilities: Document Controller

Responsible for the Master Logs (SD, RFI, MST, MAS, MIR, RFC, NCR etc.)

Doing the weekly follow up by e-mail of the pending submittals etc.

Responsible for the control of the document numbering

Updating the Logs at all times

Filings and collecting of the documents / submittals

Assisting the team for their submission etc.

Dissemination of the received documents / submittals

Coordinator to the contractor / client

Monitoring / Preparing the weekly / monthly Report for submission

Uploading / encoding of the document submittal to whatever system the project is using.

KEO International Consultants

Location : Qatar – Sidra Hospital Project

Al Rayyan, Area

Client

: Sidra Hospital

Project Job Title

: Administrator / Document Controller

Duration

: October 2016 – January 2017

Responsibilities:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Receive and screen phone calls and redirect them when appropriate.

Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.).

Make travel arrangements for executives.

Handle confidential documents ensuring they remain secure.

Prepare invoices or financial statements and provide assistance in bookkeeping.

Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Weekly / Monthly Task for the Reports submitted to the Clients.

Handles the Permit to Work Log / Reports / Filings

Location : – ISF Camp, Duhail Project, Qatar

Client

: Internal Security Forces

Project Job Title

: Project Support - Administrator / Document Controller

Duration

: April 2016 – August 2016

Responsibilities:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Receive and screen phone calls and redirect them when appropriate.

Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.).

Make travel arrangements for executives.

Handle confidential documents ensuring they remain secure.

Prepare invoices or financial statements and provide assistance in bookkeeping.

Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Weekly / Monthly Task for the Reports submitted to the Clients

Location : – Hamad Bin Khalifa Medical City (HBKMC), Doha

Client

: Ahsghal

Project Job Title

: Project Support - Administrator / Document Controller

Duration

: April 2012 – April 2016

Responsibilities:

Examine correspondence and reply as instructed.

Receive telephone calls and direct as and where necessary.

Arrange conferences and meetings along with travel arrangements.

Maintain schedules and follow ups.

Organize events both internally and externally.

Maintain filing and inventory procedures.

Direct visitors to the office to appropriate staff members.

Respond to public inquiries.

Performed difficult, varied and confidential administrative duties.

Prepared letters for administrators and staff.

Collected, compiled, arranged and retained reports, records, files and data.

Screened telephone calls and guests and resolved routine and multifaceted inquiries.

Location : – Barwa Financial District / QP District - Westbay

Client

: Qatar Petroleum

Project Job Title

: QHSE MEP / CIVIL Document Controller

Duration

: April 2010 – December 2011

Bouygues Batiment International

Responsibilities:

MEP work includes: Responsible for incoming/ outgoing correspondence for QHSE (MEP) Department.

Responsible for NCR’s (Non Conformance Report) Register.

Responsible for filings, updating, collecting of the STARRT TALK & TOOL Box Talks.

Doing an International BYME Reports regarding Statistics Record every month.

Responsible for the newly hired employee for their trainings.

Monitoring PPE stocks in the store.

Keeping Master Files like MSDS, Environmental Aspects, Method Statements etc. for MEP.

Responsible for CPIAR’s (Corrective, Preventive, Action Report Register.

Stationary Monitoring / Distributions.

Attending the requests of all Engineers.

Civil Work includes: Responsible for NCR Register for the whole project.

Responsible for Audit Distribution of Notifications and Reports.

Responsible for updating the Master List of Documents of our Management System.

Responsible for giving correct form numbers/plans/procedure; revisions of forms / plans / procedures.

Typing of site documents, and follow up of all the site needs.

Filings.

Responsible for CPIAR’s register. Stationary Monitoring /Distributions.

Attending the requests of all Engineers.

E.R.E. Contracting W.L.L -MEP Sub – con for ADCC JV

Location : CP-26 Airport Project – Air Craft Maintenance Hangar

Client

: ADCC

Project Job Title

: QA – QC Secretary/ Document Controller

Duration

: February 2009 – February 2010

Responsibilities:

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date; preparation of weekly submission report.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

EMPLOYMENT HISTORY

WSP in Middle East, Qatar

2018 up to date

FIFA Stadiums / Training Sites Project

FPS Project

TSP/STW Aldhakira

Project Support Administration / Document Controller

KEO International Consultants

Hospitals – Sidra and Hamad Bin Khalifa Medical City

Project Document Controller

Government – Internal Security Forces Camp (ISF)

Project Support

Bouygues Batiment International

2012 to 2017

QP District / Barwa Financial District, Westbay Doha, Qatar

2010 to 2012

Document Controller

ERE Contracting W.L.L

Air-Craft Maintenance Hangar

2008 to 2010

Document Controller

NCO, Clark Airbase – Telecommunications

(Call Center)

2007 to 2008

Chan Soong International – Subic Bay Olongapo City

(Document Controller)

2006 to 2007

HR First International - Consultancy Cairo, Egypt

(Secretary)

1998 to 2000

Se



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