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Document Controller

Location:
Rawdat Al Khail, Qatar
Posted:
February 26, 2020

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Resume:

Carmelina Fernandes

document controller at Watertech united

Mobile number : 974.66863486

Email Address: adbz78@r.postjobfree.com

PERSONAL SUMMARY Seeking a suitable position of a Document Controller/Co-ordinator in the field of my expertise which will require me to utilize my organizational skills and experience PERSONAL INFORMATION Birth date: 02 February 1966

Nationality: India

Residence Country: Qatar - Doha

PREFERRED JOB Preferred Job: Document Controller

Field: Administration

WORK EXPERIENCE Total Years of Experience: 13 years, 6 months document controller at Watertech united February 2019 - March 2019 Qatar - Doha

• Managing/Controlling/Distributing the correspondence between the Project within the organisation& External parties manually& via email.

• Handling/maintaining documentation of multiple projects and updating in Company’s internal network system for easy access.

• Scanning & Archiving Documents for storage in hard /soft copies as per Organisation Control Strategy.

• Providing advice on procedures of issue and methods in accessing the system.

• Assisting departments within the organisation with queries on document requirements and submissions.

Document Control Coordinator at Lusail

Real Estate Development Company

April 2015 - February 2018

Qatar - Doha

• Developed & maintained document control processes for efficient management and recording of QHSE documentations.

• Formulated electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.

• Maintained proper organization and storage of documents and information.

• Successfully managed, controlled and distributed correspondence between the Project within the organisation & external parties via Aconex & EDMS ensuring that the latest revision are administered and distributed.

• Efficiently managed and maintained documentation of multiple projects also updated information in Aconex for easy access.

• Extensive knowledge in developing, delegating and closing of workflows in Aconex.

• Administered workflow templates in each project of the organization in Aconex.

• Devised Aconex Accounts & provided basic training to the new users within an organisation.

• Key role in scanning &archiving documents for storage in hard &soft copies as per Organisation Control Strategy.

• Evaluated and advised regarding procedures of issue and methods in accessing the system.

• Assisting departments within the organisation with queries on document requirements and submissions.

• Interfaced with the Government Authorities' DCs including Ashghal/KM/MOI regarding document submission issues &rejections.Evolved functioning document control and data management system centre.

• Recognizing, selected and executed correct methodology for Electronic documentation. Secretary/Document Controller at Dorsch

International

August 2012 - March 2015

Qatar - Doha

• Successfully worked for Lusail Infrastructure /Building Projects while reporting directly to the Lusail Document Manager.

• Efficiently established and maintained efficient document control system.

• Stored and maintained company documents in both electronic and physical forms

• Created clear and concise procedures, processes and work instructions for internal and external users.

• Registered, uploaded and transmitted documents in Aconex and EDMS as per the latest Distribution Matrix.

• Maintained a tracking facility to simplify documents updating. Managed scanning and archiving of all relevant documents.

• Skilfully closed, initiated and delegated workflows through Aconex.

• Administrated reports generations from Aconex.

• Maintained records of project details, meeting minutes, technical specifications, drawings, etc.

• Controlled issuance of documents and seek proper approval for the same from senior authorities.

• Reviewed completeness, accuracy, and authenticity of documents.

• Performed quality check on documents by following document control processes. PROJECT SECRETARY (Construction of

Islamic Centre at Ain Khalid - Ashghal

Project) at ALMANA DESIGN

CONSULTANTS INTERNATIONAL

January 2010 - May 2012

Qatar

JANUARY 2010 - MAY 2012: COMPANY POSITION: ALMANA DESIGN CONSULTANTS INTERNATIONAL (ADCi)

: PROJECT SECRETARY (Construction of Islamic Centre at Ain Khalid - Ashghal On- going Project)

Duties & Responsibilities:

Typing correspondence, Internal Memorandum, Minutes of Meetings, etc.

Filing Incoming/Outgoing Correspondence, Faxes, etc.

Systematic maintenance of records and status monitoring of submittals such as;

* Important Documents (e.g Building

Permits, Kahramaa Approvals, etc.)

* Material Submittals

* Drawing Submittals

* Material Samples

* Inspection Requests/Request for

Information, Site Diaries, etc.

* Site Instructions

* Others

Attending Calls

Preparing Weekly & Monthly Progress Reports.

Scanning, archiving documents.

Co-ordinates with the team.

Other Administrative Works.

PROJECT SECRETARY (Medical

Tower/Cardiology Centre - Ashghal

Project) at ALMANA DESIGN

CONSULTANTS INTERNATIONAL

April 2008 - December 2009

Qatar

APRIL 2008 - DECEMBER 2009

COMPANY POSITION: ALMANA DESIGN CONSULTANTS INTERNATIONAL (ADCi)

: PROJECT SECRETARY (Medical Tower/Cardiology Centre - Ashghal Project) Duties & Responsibilities:

Typing correspondence, Internal Memorandum, Minutes of Meetings, etc.

Filing Incoming/Outgoing Correspondences, Faxes, etc.

Systematic maintenance of records and status monitoring of submittals such as;

* Important Documents (e.g Building

Permits, Kahramaa Approvals, etc.)

* Material Submittals

* Drawing Submittals

* Material Samples

*Inspection Requests/Request for

Information, Site Diaries, etc.

* Site Instructions

* Others

Attending Calls

Preparing Monthly Progress Reports.

Other Administrative Works.

Executive Secretary to the Manager at

Jersey Industrial Company Ltd

March 2007 - February 2008

India

MARCH 2007 - FEBRUARY 2008

COMPANY POSITION: Jersey Industrial Company Ltd, Doha Executive Secretary to the Manager (Part Time)

Duties & Responsibilities:

Typing Correspondence, etc

Managing and Maintaining Files

Other Administrative & Secretarial work related to the Company. Executive Secretary to the Commercial

Manager & Project Manager at RAMCO

Trading & Contracting Co

June 2004 - December 2006

India

JUNE 2004 - DECEMBER 2006

Company Position: RAMCO Trading & Contracting Co., Doha Executive Secretary to the Commercial Manager & Project Manager

Duties & Responsibilities:

Typing Correspondence, etc

Managing and Maintaining Files

Other Administrative & Secretarial work related to the Company. EDUCATION Diploma / COMPUTER PROGRAMS,

LIBRA COMPUTERS at LIBRA

COMPUTERS

India

October 1995

QUALIFICATIONS & SPECIAL SKILLS: CERTIFICATE COURSES IN COMPUTER PROGRAMS, LIBRA COMPUTERS, GOA -INDIA *MS-DOS, MS-WORD, MS-EXCEL & COMPUTER APPLICATIONS

DIPLOMA IN TRAVEL, TICKETING & TOURISM - STENODAC INSTITUTE, GOA - INDIA.

High school or equivalent / COMMERCE

at Goa Board

India - Mumbai

March 1983

Intermediate (Commerce) from Goa Board, India

SKILLS CORRESPONDENCE / Level: Expert

DRAWING / Level: Beginner

EXECUTIVE SECRETARY / Level: Expert

FILING / Level: Expert

OFFICE ADMINISTRATION / Level: Expert

MS Word / Level: Intermediate

Excel / Level: Intermediate

SECRETARIAL / Level: Expert

internet / Level: Intermediate

Electronic Distribution / Level: Intermediate

Outlook / Level: Intermediate

Aconex & EDMS / Level: Expert

LANGUAGES Hindi / Level: Intermediate

English / Level: Expert

REFERENCES Mahesh Padmalal

Document Manager

Lusail Real Estate Development Company

00974.44977486

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