Document Control

Jason R. Elliott

**** ********* ***** *******, ***** 77091 713-***-**** *******@*****.***

Seasoned document controller with 11 years of proven experience in all aspects of document control / records management, focusing on the oil and gas industry. Self-starter whose experience includes establishing file-maintenance systems, cataloguing documents, and developing databases in Microsoft Excel to organize/track documents. Adaptable team player who leads by example with tireless work ethic and willingness to work extra hours to get the job done right.

- Core Competencies -

Document Control Records Management Document Administration Database Management Document Formatting

Document Templates Mechanical Drawings Schematic Documentations Cataloguing Quality Control

Microsoft Office (PowerPoint, Excel, Word) Training and Development Image Scanning

-Professional Experience –

Document Controller – FMC Technologies, Houston, TX 5/14-2/16

Supported document control department by maintaining the integrity of drawings and manuals.

Uploaded drawings, user manuals, and transmittals to a Sharepoint dropbox.

Meticulously kept an accurate log of all incoming and outgoing Anadarko, Noble, Freeport McRan, LLOG, and Petrobras documents using Microsoft Access.

Sent outgoing Anadarko and Shell documents to clients using Livelink software.

Document Controller (contract) – Atwood Oceanics, Houston, TX 9/13-3/14

Support engineering department by maintaining the integrity of drawings and manuals.

Uploaded drawings and transmittals using Adept document management software.

Kept an accurate log of rig drawings and rig manuals to be offsited for storage.

Learned and memorized SFI code numbers for use with manuals and drawings.

Document Controller (contract) – Aramco Services Company, Houston, TX 2/13-9/13

Support engineering department by maintaining the integrity of drawings and manuals.

Uploaded engineer comments on drawings to an FTP site.

Uploaded drawings and transmittals using Documentum software.

Kept an accurately logged of incoming and outgoing letters, memos, and transmittals.

Accurately filed electronic and soft copies of drawings and letters, memos and transmittals.

Document Controller (contract) – Phillips 66, Houston, TX 4/12 – 10/12

Supported engineers by helping maintain the integrity of Phillips 66 drawings and manual files.

Edited and performed file maintenance on drawings and manuals.

Uploaded current Microsoft Word revisions of edited files using Livelink and SAP software.

Uploaded conversion PDF files to a Sharepoint website.

Kept an accurate log in Microsoft Excel of all files uploaded and converted.

Document Controller (contract) – McDermott, Houston, TX 1/12-4/12

Created transmittals using Microsoft Excel, ERoom, and Coreworx software. Supported Document Control department in the development of best in class records management team and practices.

Maintained and controlled project SharePoint and FTP sites.

Controlled and issued project reports.

Coordinated the review and approval of both engineering and supplier documentation.

Ensured all documents were appropriately received, maintained, and distributed.

Document Controller (contract) – Foster Wheeler, Houston, Texas 10/11 – 1/12

Organized and superseded numerous revisions of documents for future archival and retrieval.

Prepared engineering drawings and manuals to be sent to clients using ProjectWise software.

Created and distributed transmittals.

Ensured all documents were appropriately received, maintained, and distributed.

Document Controller (contract) – Bechtel Corporation, Houston, Texas 1/11 – 10/11

Managed all aspects of document maintenance for all company documentation. Maintained/updated document templates and other tools to facilitate the development of document- management system. Accurately identified, classified, and coded documents according to company and client requirements, ensuring ease of future accessibility. Searched for and retrieved documents for company employees and client project teams upon request. Prepared and distributed transmittals.

Created/established a file-maintenance program for the effective storage and retrieval of all drawings and manuals

Scanned engineering documents using Info Works document-management system to ensure accuracy and efficiency

Document Controller (contract) – Amec Paragon, Houston, Texas 2/10 – 12/10

Provided professional consultation to engineering department, including developing and recommending improvements of current procedures. Gathered, logged, controlled, copied, and distributed all documentation. Created document-control workflow instructions. Prepared document cover sheets and PDFs for engineers and for uploading to an FTP website. Participated in the development and implementation of tracking/reporting the value of RM initiatives of business value, increased productivity, and reduced risk.

Successfully developed and implemented a fully-functional document control department and document control procedures to support the engineering department

Catalogued all documents and created a database in Microsoft Excel to organize and track all drawings and manuals

Lead Document Controller (contract) – Endeavour International Corp., Houston, Texas 4/09 – 12/09

Established a file-maintenance program for the accurate control of all legal document files. Worked closely with HR director to catalogue all documents and create a database in Microsoft Excel for organizing and tracking old and new technical legal documentation. Documented and monitors records and information management policies, standards and procedures. Communicated long-range objectives to staff for consideration in executing their roles and responsibilities.

Successfully led quality-control of technical legal documentation, and trained all users in the document-management system

Developed and recommended ideas to management personnel for improving current document-control procedures

Lead Document Controller (contract) – Hercules Offshore, Houston, Texas 3/08 – 3/09

Established a file maintenance program for all files, catalogued all documents, and created a database in Microsoft Excel for organizing and tracking documents. Scanned documents using HP scanning software. Took down minutes of weekly project team meetings, and made appropriate distributions. Mailed document packages to company employees overseas.

Successfully monitored document-review cycles and promptly expedited overdue response times internally and externally

Accurately tracked, logged, and distributed document receipts and releases of company, third-party, and vendor data

Document Control Specialist (contract) – Chevron, Houston Texas 11/05 – 7/07

Scanned and analyzed Unocal Land Administration documents, such as division orders, wills, and deeds, using the FileNet system. Indexed physical files for future imaging. Quality-checked all data for accuracy and consistency. Catalogued, labeled, and organized all documents; and ensured all documents met company document-control standards.

Provided leadership/mentorship with new company employees in all company policies, management practices, and procedures

- Education -

BS in IT and Web Design – University of Phoenix, Houston, Texas – 4/2012

BS in Communications (Radio-Television-Film); BA in Liberal Arts (English) – University of Texas at Austin – 5/2005

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