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Manager Office

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
7000/-
Posted:
February 24, 2020

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Resume:

CURRICULUM VITAE *

EXPERIENCE OVERVIEW:

Eleven + years’ experience, having worked for well-known industry companies such as Corporation of Chennai, BESIX, AECOM, Voltas Ltd, Tahweel Integrated Company and Laing ‘O’ Rourke - Crown House Technologies. Key achievements:

Completed online certification course on Problem Solving Fundamental Course.

Completed 10hour OSHA health & Safety Course.

Completed ABAC 2016 Online certification Course.

Completed Administrative Assistant Fundamental certification Course (TUV)

Completed Microsoft word, Excel, Powerpoint certification course. WORKING EXPERIENCE:

I. LAING ‘O’ ROURKE - CROWN HOUSE TECHNOLOGY (MEP DIVISION) DUBAI, U.A.E

DOCUMENT CONTROLLER / SITE ADMINISTRATOR

20 Mar 2016 – 31 Aug 2019

Khazna Data Centre Project POD 03 From Mar 2016 to Jan 2017 Equinix Data Center Project DX1.3 From Feb 2017 to Dec 2017 Khazna Data Centre Project POD 04,05,06 From Jan 2018 to Aug 2019

Coordinating with Engineers and preparing Daily reports, Submittals, RFI, WIR, MIR, Method statement, Material Submittal & Drawing Submission on regular basis and uploading it in Aconex (Document management Software) & ASITE (Document Management Software).

Preparing weekly & Monthly report on outstanding documents, pending for Approval and pending for resubmission.

Preparing Site Access passes & Work Activity sheet daily and weekly basis and submitting to client for approval & Process.

Maintaining a tracking log on employee’s absence and leave of absence forms, chasing any outstanding form and querying missing information. In addition to be responsible for ensuring absences are covered by statements of fitness for work as appropriate

Preparing Daily & Monthly time sheets for staffs & operatives using Aurora Time keeping software.

Coordinating on Staffs & Site workers transport arrangements on regular basis and in their additional hours.

Maintaining conference room with the help of outlook calendar given by the team members according to their Meeting schedule.

Coordinating with Sub-contractors for all official activities.

Coordinating with office staffs for all their official Administrative & Project works.

Keeping a transport tracking log for the office vehicles / office Assets. K. SUDHAKARAN

DOCUMENT CONTROLLER / SITE ADMINISTRATOR

Qualifications.

DBA, GDBA, PGDBM.

Email: adbygz@r.postjobfree.com

Mob: +971-**-***-****

CURRICULUM VITAE 2

To keep track of the movements of Final Design drawings / documents sent for approval / comments with regular follow-up actions required from time to time.

Coordination with Sub-contractors when receiving drawings / documents, including if there is any fault in date, numbering system, etc.

Maintain an efficient filling system for easy reference on RFI, SUBMITTALS, MATERIAL SAMPLES, WIR, MIR and other routine Incoming / Outgoings letters / MOM.

To receive, process and release all internal documents including samples and submit to consultant for review, approval / acceptance as per the procedures.

Submittal numbering and setting up of submittals while submitting to the consultants.

Distributing copies of all replied documents to the concern departments as per Project director request and filing the original in the master file.

To work on software’s which is related to construction management Industry e.g. using word and excel and preparing a transmittal cover sheet for submission.

After consultant comments preparing transmittal cover sheet for the following documents and forwarding to concern package sub-contractors without fail.

Coordinating all operating systems including ensuring that telephones, computers, printers, photocopier etc. are kept in good working order including maintaining supplies for operating systems and arranging technical support when required.

Preparing correspondence and documentation including drafting and distribution of letters and emails.

Handling company petty cash for project needs & making summary on reimbursement reporting to project Commercial manager.

Setting up submittals along with Soft copy for submission.

Maintaining below mentioned registers and updating it on daily basis and preparing summary report on weekly monthly basis for client/ consultant meeting on outstanding documents.

Document submittal register

As-Built Acceptance / As Built register

Shop drawing register

Permits & NOC close out register

Correspondence register

Design Deliverables.

Material Submittal register.

Method Statement register.

Mock-up register

RFI register

SOR register

WIR register

MIR Register

Transmittal register

II. TAHWEEL INTEGRATED SAUDI ARABIA.

HR SUPERVISOR / OFFICE ADMIN (PRODUCTION)

15th July 2013 – 31st July 2015

Tahweel Integrated / Manufacturing of Stretch Film, PPR Pipes & Fittings.

Rabigh, Saudi Arabia.

Preparing time sheet on daily & monthly basis using ZK-Time 5.0 version software and forwarding it to Concern department managers for approval and updating it in the system for payroll.

Preparing payroll on monthly basis using payroll software (PMS).

Preparing online E-wakala (visa) for new employees, Electronic visa invitation letters for company guest, visitors and Exit Re-Entry Visa for Employees.

Tracking expiry dates of Passports, Pathaka, Employee’s Medical insurance, Company Vehicles Insurance and forwarding it for renewal to avoid penalties.

Coordinating with the travel agents for booking flight tickets for company employees.

Coordinating with hotels for room booking for company guest and management staffs if required.

Preparing gate passes for the outgoing & incoming vehicles including visitors & company employees on Monthly and daily basis.

CURRICULUM VITAE 3

Maintaining tracking log for company vehicles and coordinating with the vehicle drivers and arranging transportation for new arrivals, guests & other routine office staffs & employees.

Coordinating and acquitting payment of recruitment office expenses including hotel bills, phone bills, internet bills, electric bills, water bills etc.

Coordinating all operating systems including ensuring that telephones, computers, printers, photocopier etc. are kept in good working order including maintaining supplies for operating systems and arranging technical support when required.

Preparing correspondence and documentation including drafting and distribution of letters and emails.

Maintaining a tracking log on employee’s absence and leave of absence forms, chasing any outstanding form and querying missing information. In addition to be responsible for ensuring absences are covered by statements of fitness for work as appropriate.

Regular follow up of shipments using tracking number till it reach is correct destination.

Managing staffs & labour camp and maintaining it in a hygienic way.

Preparing final settlement for employees based on resignation & termination of company according to company & Labour Law terms and norms.

Handling petty cash and making summary on daily, weekly basis and submitting to accounts finance department for approval.

Coordinating with the supplier on office supplies and getting on time delivery with a discount price. III. VOLTAS / CHENNAI / INDIA.

DOCUMENT CONTROLLER / OFFICE ADMIN (HVAC)

22nd Dec 2011 – 30th June 2013

Chennai Metro Rail Project / Voltas Ltd.

Chennai / India.

Taking notes on Internal Meetings according to the project manager instruction and preparing a minute and Distribute to department managers for review

Maintaining conference room with the help of calendar given by the team members according to their Meeting schedule.

Process the visa applications, visa extensions or as directed by the admin/finance Managers.

Assisting staffs in the arrangement of official travels

Setup accommodation and entertainment arrangements for company visitors.

Coordinating with Sub-contractors for all official activities.

Coordinating with office staffs for all their official works.

Keeping a transport tracking log for the office vehicles.

To keep track of the movements of Final Design drawings / documents sent for approval / comments with regular follow-up actions required from time to time.

Uploading the daily report, weekly report, submittal, drawings and other routine project related documents on ACONEX, DMS on a daily basis.

Coordination with Sub-contractors when receiving drawings / documents, including if there is any fault in Numbering system, etc.

Maintain an efficient filling system for easy reference of RFI, SUBMITTALS, MATERIAL SAMPLES,

PMI, SCI, CCF, soft Copies and other routine official documents.

To receive, process and release all internal documents including samples and submit to consultant for review, approval / acceptance as per the procedures.

Submittal numbering and setting up of submittals while submitting to the consultants.

Distributing copies of all replied documents to the concern departments as per Project director request and filing the original in the master file.

To work on software’s which is related to construction management Industry e.g. using word and excel.

After consultant comments preparing transmittal cover sheet for the following documents and forwarding to concern package sub-contractors without fail.

Updating all Incoming outgoing documents in excel spread sheet for easy reference.

Assisting in submittal numbering and setting up of submittals while submitting to the consultants.

Coordinating with HR Manager for all admin related functional.

Coordinating with planning department for weekly & monthly report submission.

Preparing HSE project reports on weekly basis by recording incident & Trainings as directed by HSE Manager.

CURRICULUM VITAE 4

IV. AECOM / AFGHANISTAN:

ADMINISTRATIVE ASSISTANT EXECUTIVE / DOCUMENT CONTROLLER

(ENGINEERING / DESIGN)

03rd Oct 2009 – 15th Oct 2011.

AECOM / U.S Air force Runway Project.

Afghanistan

To maintain and record all equipment on a tracking log.

Preparing time sheets for the staffs and forwarding it to appropriate department in main office for wages.

Coordination with Q.A/Q.C Inspectors & Managers in preparing daily, weekly and monthly report.

Uploading the daily report, weekly report, submittal, drawing and other project related documents on AECOM website & ACONEX Software on a daily basis.

Process the visa applications, visa extensions or as directed by the admin/finance Managers.

To work on software’s which is related to construction management Industry e.g. using word and excel.

Maintain an efficient filling system of engineering documents, administration documents & other routine office documents.

Keep track of RFI, PMI, SCI, WIR, Drawings, Submittals, and ASTM Standards etc.

Taking notes on Internal Meetings according to the project manager instruction and preparing a minute and distribute to department managers for review

To maintain a spread Sheet of concrete pouring details & daily deficiencies on the site according to the daily reports provided by the Q.A Inspectors.

Operating office related equipment’s like photocopier, scanner, and printer etc, also keeping them in good state of repair.

Coordinating with Sub-contractors for all official activities.

Coordinating with office staffs for all their official works.

Keeping a transport tracking log for the office vehicles.

Assisting staffs in the arrangement of official travels and missions.

Maintaining conference room with the help of calendar given by the team members according to their meeting schedule.

Provide office orientation for new employees.

Setup accommodation and entertainment arrangements for company visitors.

To maintain the camp in a hygienic way and taking care of their regular needs. V. BESIX / DUBAI, U.A.E

DOCUMENT CONTROLLER (ENGINEERING).

13nd June 2007- 27th June 2009

Besix / Burj Khalifa Construction Project

Dubai U.A.E.

Working in department task using Prolog manager 7.20 (Submittal software of Burj Dubai Tower project), by using word and excel.

To maintain the record of outgoing documents to consultant and sub-contractors.

To receive, process and release all internal documents including samples and submit to consultant for review, approval / acceptance as per the procedures.

Coordination with Sub-contractors when receiving drawings / documents, including if there is any fault in numbering system, etc.

Maintain an efficient filling system for easy reference of RFI, SUBMITTALS, MATERIAL SAMPLES, PMI, SCI, RAS, AS BUILT, PRE-AS-BUILT DRAWING, soft Copies and other routine official documents.

Assisting in submittal numbering and setting up of submittals while submitting to the consultants.

To keep track of the movements of drawing / documents sent for approval / comments with regular follow-up actions required from time to time.

To maintain records of review comments and approvals received from Consultants, distributing to respective discipline for updating the drawings / documents.

Distributing copies of all replied documents to the concern departments and filing the original in the master file.

After consultant comments preparing transmittal cover sheet for the following documents and forwarding to concern package sub-contractors without fail.

Updating all Incoming outgoing documents in excel spread sheet for easy reference. CURRICULUM VITAE 5

VI. CORPORATION OF CHENNAI / CHENNAI, INDIA

DOCUMENT CONTROLLER (REVENUE).

15th Mar 2004 - 12th June 2007

Property Tax Collection, Billing forwarding

Chennai Corporation / Chennai India.

Assisting in property tax collection by billing and forwarding to bank.

Assisting in department receiving all incoming documents and forwarding to concern department for approval.

Assisting in filling documents, amendments and revenue records without fail.

Assisting in reviewing records for due of pay and sending letter to inform them to pay the due for the half year.

Assisting in approval of property name transfer from seller to buyer.

Assisting in making assessment for new construction according to their building square feet and forwarding for approval to fix property tax as per government rule.

Assisting in updating the log book with date & amount for those who pay the tax according to their serial number given by the government.

Assisting in preparing weekly and monthly reports for paid unpaid bill and total amount of due balance for each division and forwarding it to revenue officer.

Assisting in maintaining all incoming, outgoing documents as per revenue records till date.

Assisting in supervising the property those who have additional in their construction and fail to inform the division office for additional tax.

Distributing copies of all replied documents to the concern departments and filing the original in the master file.

To maintain an efficient way of filling system for easy reference.

Updating all incoming and outgoing documents in an manual register after it is viewed and signed up concern department manager and filling the original in the master file PERSONAL INFORMATION:

Nationality: Indian

Date of Birth: 18th June 1985

Marital Status: Married

Gender: Male

Home : Chennai / India

LANGUAGES DETAILS:

English: Read, Write & Speak

Tamil: Read, Write & Speak

PASSPORT DETAILS:

Passport Number: N7576725

Date of issue: 07/03/2016

Date of Expiry: 06/03/2026

Place of Issue: Chennai

Country of Issue: India

All the above - mention information is correct to the best of my knowledge and belief if anything found false Late. I will be responsible for that.

Date:

Place: DUBAI.

(K. SUDHAKARAN)



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