Executive Secretary, Document Controller,

Administrator, Procurement Officer,

Sales Coordinator, HR, Receptionist

Professional and Organized document control

administrator with more than 5 years’ experience in maintaining and managing variety of documents and

record effectively, as well as document control and related administrative activities. Expert in multi- tasking, time management and organizational skills with the ability to work efficiently under pressure and meet deadlines.

Mobile: +974-********

Email1: adbyfk@r.postjobfree.com

Email2: adbyfk@r.postjobfree.com

Address: New Salata Doha Qatar

Nationality: Filipino

Civil Status: Single

Visa Status: Working Visa with NOC

Education:

Sto. Nino Elementary School

Paombong Bulacan Philippines

1997

Paombong High School

Paombong Bulacan Philippines

2001

Dr. Yangas Colleges Incorporated

Bocaue Bulacan Philippines

Hotel & Restaurant Management

2005

‘Experience References available upon request.’

Work Experiences ELOISA CLEMENTE

JULY 2019 up to Present

AL SARH HOLDING GROUP - INSHA COMPANY WLL

Safety Security & Follow Up Department – Head Office Rawdat Al Khail Street New Salata Doha Qatar.

*Document Controller

Provide responsible and confidential administrative assistance to General Manager & CEO assistant.

Receives & review for all site progress reports such as

* Weekly, Monthly, Quarterly & Yearly REPORTS,

*NCR- Non Conformance Report, *INR-Incident

Notification Report, *Violations, *Punishments & other site reports from safety officers and safety managers. Ensure that the General Manager has approved of

corrective actions & signed off, also ensure appropriate corrective actions are implemented in a timely manner.

Responsible for monthly inventory of the Company supplies receives, quotation from suppliers & prepare material requisition complying the cost control of the company for the approval of the General Manager.

Maintain supply for operating systems & technical supports for all company departments.

Attending telephone calls from Projects sites under general managers control.

Collaborate with purchasing team for LPO processing, Contracts Manager & financial team members on

contracts, invoicing, and other financial matters.

Communicate and coordinate OH&S (Occupational

Health & Safety) procedures, policies and systems on daily basis to all site-based personnel.

Update manpower position and work allocation reports as received from site managers.

Managing records and filing paperwork, returning emails, responding to letters, and ensuring all policies and procedures are being followed.

Update manpower position and work allocation reports as received from site managers.

Liaise between Site Managers & HR Department to

ensure laborers timesheet are submitted, renewal of Qatar ID’s, bank related request, NOC’s, leave / rejoining request, termination, disciplinary actions, salary concerns other admin concerns.

Responsible for listing Office & Project Site expenses & other expenditures for Petty Cash Pre Approval.

Maintaining Department General files up to date.

Maintaining smooth business transactions & Strong business relationship to Suppliers & Subcontractors.

Support & Coordinates for the Safety & Security of the office specially in the front desk by Acting as a public relation officer.

Follow Up & Resolve site worker’s problems, by

clarifying complaint determining the cause, selecting and explaining the best solution, expediting correction or adjustment.

Mohamad Hayil Group Trading & Contracting WLL

AL SARH HOLDING GROUP

May 9 2016 to June 2019

AL Emadi Bldg, Financial Square, C Ring Doha Qatar. Experience References:

Executive Secretary Cum Document Controller

Department Managers Secretary & act as front liner by managing the receptionist duties &

responsibilities.

Greet visitors and clients in a friendly and

professional manner should know whether to

permit visitors or callers to have access to

executives or refer them to another department

within the organization.

Arranging Travel arrangement for the Executive.

Filling off important documents or notes.

Answering calls & redirecting to the concern ones.

Maintaining the executive's schedule, reminding

any pending issues, and coordinating some of

its events, such as conferences, meetings MOM

and conference call accordingly.

Daily Routine Maintain and update internal and

movement of inventory records (Incoming

Outgoing materials, Available Stock & Balance).

Was Trained & Served as Data Encoder Entry,

Invoicing, Receivables & Cashiering.

Produce and update weekly/monthly material

movement reports.

Enable to prepare customers inquiry with the

correct materials descriptions & prices for

quotations & LPO.

Review Suppliers pricing on a consistent basis to ensure the company is receiving the best available pricing for each item.

Managing LPO file and responsible for monthly and yearly total sales as per total Purchase Order

against Inventory Report.

Prepares Comparison sheet as per inquiry of the

customer against the price of different suppliers.

Maintain good relationship to suppliers and

customers.

Proficiently managed the Petty Cash fund and

responsible for monthly petty cash Pre Approval.

Serve as a resource to sales representatives to fulfil their assignments and maintain good sales.

Receives tasks and monitors all documents using

a standard document management file to register

documents, maintain databases, produce logs,

transmittals, and other reports as required.

Produce & prepare all kinds of Material

Prequalification & Technical Material Submittals as per customer’s format specifications and submit

for consultant approval.

Distributes Submittal after PM / PE Review.

Remains contact with office leaders to provide

updates for the projects timeline.

Maintains & Modify Submittal File up to date,

consisting technical data sheets, Drawings,

Suppliers Distributor Certificates, Catalogues,

Compliance Statement, Certificate of Origin &

Consultant Approvals.

Knowledge in mechanical materials & specifications

(PPR Pipes & Fittings, Copper Pipes & Fittings,

Grooved Fittings, ERW, Manhole Covers & Electric

Water Heaters.) and have the ability to look in the reference manuals for the

information.

January 2012 to April 2014

TECH - STAR for CONSTRUCTION & ENGINEERING

HITHEEN STREET MUNTAZAH DOHA QATAR

*DOCUMENT CONTROLLER

Provide responsible and confidential administrative assistance to Project Manager and other

Executives.

Daily routine activities of Document Control,

maintaining electronic folders and directories,

tracking and retrieval of documents and drawings,

receive, record, log, scan and distribution.

Receive and distribute project documents and

drawings based on the Document Distribution

Matrix to the right department and right person

(action parties) as per agreed procedure after

Project Managers Review.

Controlling documentation, making sure it reaches where it is supposed, monitoring the distribution

and use of process and reference documents.

Assigning and ensuring about document reference

numbers, effective date, revision number, number

of pages, authorizing signature and maintaining the master list.

Maintain document logs for: correspondence,

material submittals, shop drawing, RFIs, Method

Statement, Sample Submittals, Payment

Certificates,

Documents of Civil, Architectural, Mechanical,

Electrical, Piping, Structural Documents,

Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil

Investigation Reports, Test Reports, Inspection

Requests etc.

Prepare letters, reports & Memorandum, minutes

of weekly & monthly progress meeting, technical

meeting etc.

To organize and archive all hardcopies &

softcopies of documents (incoming and outgoing,)

and to file all project documents: project wise, date wise, subject wise, sender wise with sequence.

Handle all the routine office work assigned by

managers.

‘Experience References Available upon request’

Contact this candidate