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Office Management

Location:
Newcastle, KwaZulu-Natal, South Africa
Salary:
8000
Posted:
February 23, 2020

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Resume:

Phelelisiwe Ngobese

**** ********

Section *

Newcastle

2951

adbxwn@r.postjobfree.com

+27-738******/ +27-716******

Curriculum Vitae

(Ms.) Phelelisiwe Ngobese

Identity Number: 870**********

Date of birth: 07 January 1987 Driving license: Code C1 Nationality: RSA

Summary A skilled individual, with vast experience in developing plans and solutions to office management, facilitate implementation through innovative ideas and government systems.

Accumulated (2) years of experience in office administration and management in government and private company

A results driven, self-motivated and resourceful team player with a proven ability to develop and strengthen management teams in order to maximize organisational efficiency.

Excellent communication skills and abilities to establish sustainable and profitable relationships with clients and stakeholders across the programmes of government and its private partners.

Open to explore new and challenging opportunities, to optimize the usage of the existing baseline skills

Educational Qualifications

2007-2010 Tshwane University of Technology Soshanguve Campus, GP

N. Diploma: Public Management

2012-2013 Milpark Business School Johannesburg, GP

Certificate in Management Development

2000-2005 Ngali High School Vryheid, KZN

Senior Certificate

Short Course attended

2016-08-15 to 19 National School of Governance Pretoria, GP

Breaking Barriers to entry into the Public Service

Professional Experience

Intern

01/04/2016-31/03/2017 National Department of Social Development: Pretoria, GP

• Render office administration support to the Directorate:

Orphans and Vulnerable Children’s (OVC).

Duties include:

oOffer administrative support to monthly Isibindi task team meetings, project related meetings and workshops

oCapturing data and verify correctness of Child Protection Register on Microsoft word and excel spreadsheet specifically for Isibindi Model

oFiling of documents according to the departmental file plan

oRecord proceedings of the meeting and compile minutes

oArrange internal and outside venues for the meeting or workshop

oArrange Travel & Accommodation for the unit

oAssist with the coordinating of the procurement of goods and services of the unit

oMake logistical arrangement for the unit

oLiaise with internal and external stakeholders

oCompile & submit subsistence and travel claim promptly

oCompile & submit cellphone claims

oReceive and sort incoming and outgoing documents accordingly

oCapturing stationery on Logis for the unit

oAssist in writing memos for internal and external communications

oCompile monthly report for the unit

oArrange parking for the visitors

oArrange refreshments during meetings when necessary

oReceive project visitors/stakeholders professionally & friendly

oAssist with certain project coordination functions under direction of project team

oAssist with project related operations management duties

oChecking of invoices for correctness and certify them for payment and making copies

oEnsure that the full project administrative functions are properly executed.

Unit Trust Administrator Nedbank Ltd Johannesburg (Braamfontein) 01/02/2012- 31/01/2013

●Provide administration and Office support to the unit (UNIT TRUST

Duties include:

oProvide document management support through electronic and physical filing

oRetrieval and collation of daily investment data

oUpload bank statement and do reconciliation on various account

oCapturing clients information (data capturing)

oCapturing daily recons

oAttending to clients telephonic as well as electronic mails

oFollowing up with clients where necessary

oAssist the unit on any other tasks that might arise from time to time

oWorking on Hiportfoli system, NTE (retrieve bank statement), Eagle investment system

oProvide secretariat function to the unit

Administration Clerk (In service training) Soshanguve: SOSHAD Centre

01/03/2010-31/05/2010

●Provide office support to the component

Duties include:

oReceiving, transferring calls and handling/recording enquiries

oManage and record files

oAdminister all logistical arrangements for office.

oDistribute relevant documents, make copies and allocate correspondences to relevant officials and/or other components.

oProcess all relevant claims and distribute salary advices for staff.

oProvide record management services, type documents and track responses.

oManage documents through manual filing

oParticipate in core functions of the unit as part of personal development.

Skills Summary

oPlanning and Organizing skills

oCommunication skills (both verbal and written)

oInformation management skills

oKnowledge of project management

oKnowledge of Batho Pele Principles

oKnowledge of procurement policy and processes

oKnowledge of PFMA, Government policies and Legislature

oKnowledge of Basic accounting system and financial management skills

oRecords Management and data capturing skills

Computer skills

oMicrosoft Word, Microsoft Excel, Power Point, Internet / Outlook

oLOGIS system

oHiportfolio system, NTE (retrieve bank statement) and Eagle investment system

Key competencies

oVerbal and written communication skills

oTelephone etiquette

oGood interpersonal skills

oAttention to details

oProficient in planning and prioritizing work

oAbility to keep sensitive information

oAbility to work in team and independently

oAbility to work under pressure and meet deadlines

oAbility to work well with people at different levels and from different background

Languages:

English

IsiZulu

Xhosa

Sotho

Speak

Good

Good

Good

Good

Read

Good

Good

Good

Fair

Write

Good

Good

Good

Fair

Reference

1. Mr Jabu Mphurpi, Lecturer, 012-***-****, adbxwn@r.postjobfree.com, Tshwane University of Technology

2. Mr Chester Makitla, Project Coordinator, 012*******, adbxwn@r.postjobfree.com

Department of Social Development

3. Mr Aaron Sigudla, Senior training officer, 012*******, adbxwn@r.postjobfree.com, Department of

Social Development.



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