Document Controller
Resume:
CV_John Paul Dominic Arenal Page * of *
Education:
Bachelor of Science in Nursing
Our Lady of Fatima University
Manila Philippines, 2010
Registered Nurse
Training/Certification:
Advanced Cardiovascular Life
Support with Basic ECG
Rhythm (ACLS) – AHA
Basic Life Support (BLS) – AHA
Quezon City, Philippines
November 2019
Document Control
Doha, Qatar
Employment Record:
Arab Engineering Bureau
Doha, Qatar
2013 – Present
Transcom Worldwide Inc.
Manila, Philippines .75 years
Arenal’s Place
Philippines 1.5 years
John Paul Dominic Arenal
Document Controller/ Project Secretary
Has more than 7 years of experience in Office Administration, Document Control functions and Customer Service. Has good working knowledge in Windows family of operating systems and most of the general-purpose Computer applications such as MS Word, MS Excel, E-mail applications, Internet Browser applications, EDMS software.
Arab Engineering Bureau
Doha, Qatar
April 2013 to Present
Duties and Responsibilities:
Providing full secretarial back up to Project Manager, Architects and Engineers (Civil, Electrical, Mechanical, Structural)
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting and typing.
Monitoring the information flow on the in-house collaboration tool
(Proliance (ePM), Aconex, BIW & ASSAI)
Prepare and update/draft reports, minutes, letter and other documentation as necessary.
Receive and archive all electronic information and hard copies as required.
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Issuance of controlled copy of documents and ensure receipt of the superseded copy.
Numbering, distributing, filing, updating and recording of controlled documents.
Keeping and maintaining of record of all transaction hard copies and soft copies in the designated master file.
Safekeeping of reports, legal documents, and other important documents involved in the project.
Tracks and keeps records of documents. (Letters, Reports. Material Submittals, Shop Drawings, Inspection Request, Material Inspection Request, RFIs, NCRs, As-Built, Snagging, O&M Manual, Transmittals
& T & C etc…)
Coordinate administrative issues, procedures and systems to all concerned staff.
Coordinates with various internal and external parties for any communication to be disseminated.
Prepare and issue formal Transmittals for all outgoing information. CV_John Paul Dominic Arenal Page 2 of 4
Personal Information:
Birthday:
30 October 1989
Address:
Al Sadd Doha Qatar
Email:
************@*****.***
Mobile:
Prepares and maintains a document control system for all forms of documentation.
Ensures document tracking and production system is maintained.
Provide an auditable trail of incoming and outgoing documentation on project assigned to the project management using the company procedures and systems, both manually and / or electronically that includes uploading/ downloading, archiving data for historical purposes, filing, copying and printing of incoming and outgoing documents involved in the project.
Update project management on document control
status, transmittals & correspondence status.
Distributes copies of documents to the appropriate personnel.
Ensure all project documents transmitted to and from all parties and receive documents from various sections.
Assures that all completed documents have been signed-off by the appropriate personnel.
Coordinate with consultant and client for contractor submittals’ approvals.
Ensure accurate and timely processing of data reports for head office as required.
Assist team members with the relevant document management procedures.
Collect and/or track other data as required by the project team.
Implements and follows company standard procedure/quality assurance program procedures.
Copy, scan and store documents.
Preparing submission/deliverables such as Drawings, Calculations, Specifications, BOQs/SOPs & FF&E etc.. (soft/hard copy) in design stage from Concept, Preliminary, Detail Design, Tender up to IFC stage and issue to Consultant/Client.
Key Skills, Knowledge and Experience
Functional:
Document controlling and supervising
Computer skills – MS Office, PDF Pro, EDMS (Proliance (ePM), Aconex, BIW & ASSAI)
Attention to detail
Organization skills
Communication skills
Proficient typing and editing skills
Ability to work proactively
Planning and organizing
Analytical and problem solving
Team playing abilities
Project Handled:
ISF Camp (Internal Security Force) Qatar
August 2013 – Dec 2013
CV_John Paul Dominic Arenal Page 3 of 4
New Port Project Qatar
January 2014 – Nov 2016
Abu Sidra School & Villas
October 2015 – Apr 2016
Doha, Qatar
Zulal Destination Spa & Five Star Family Resort
November 2016 – October 2019
Al Ruwais, Qatar
Costa Malaz 01 Private Villa
November 2019
Pearl Qatar
Residential Building (2B+G+5+RF) Giardino Village Plot No. AP01 November 2019
Pearl Qatar
Support:
Doha Festival City
Barwa Motor City
Harvey Nichols
Lusail Retail
Transcom Worldwide Inc.
Manila, Philippines
June 2012 to Feb. 2013
As Customer Service Representative
Duties and Responsibilities:
Manages customers queries, clarifications, complaints independently
Explains bill to customer, upgrade plan, with marketing efforts
Deals with complicated queries (plan rates, rates calling internationally)
Activates new customers account
Process payment (thru credit card or check over the phone)
Upgrades plan rate
Performs basic trouble shooting to their mobile phone
Assists customers who needs their phone number change
Documentations and filing of conversation
Arenal’s Place/ Family Business
Internet Café
Philippines
Nov. 2010 to May 2012
Duties and Responsibilities:
Connect, set up and check PCs and peripherals for normal operation.
Perform routine maintenance tasks, including installing basic software packages and setting common options; run basic network monitoring reports and utilities.
CV_John Paul Dominic Arenal Page 4 of 4
Set up hardware and perform basic checking of networked PCs.
To provide customer assistance and staff instructions.
Maintain the Internet Cafe’s internal network.
Update records of installed hardware and software; maintain a software library and store original copies of installed applications.
Follow Internet Cafe backup, virus protection and security procedures.
Contact this candidate