Sign in

Office Administrative Assistant

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
AED 6500/-
February 22, 2020

Contact this candidate


Vivek Kumar


Mobile: +971-**-***-**** E-mail:


Substantial experience and outstanding skills in Administration with 10 years of experience; accustomed to working in various companies in India, Saudi Arabia and UAE; with the ability to complete the assigned task within the given time frame with accuracy, excellent interpersonal skills, hardworking and results-driven attitude.

+ Office Management

+ Letter and Report Writing

+ Quality Assurance

+ Compliance

+ Resource Management

+ Improving Processes and Procedures + Exposure in MS Office


+ Human Resources

+ Administration

+ Performance Management + Planning and Coordinating + Bank Reconciliation

+ Cash & Bank Management + Operational Management


+ Negotiation Skills

+ Quick Decision Making

+ Administration Skills

+ Leadership

+ Active Team Player

+ Management Skills

+ Excellent communication

January-2016 – Present

ADMINISTRATIVE EXECUTIVE – Operations Life Care Hospital Baniyas – Abu Dhabi, UAE Responsibilities:

overseeing the contracts and providers for services including security, parking, cleaning &catering.

supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.

ensuring that basic facilities, such as water and heating, are well-maintained.

overseeing building projects, renovations or refurbishments

Participates in the recruitment and selection of clerical staff.

Complaint management, Incident management & customer feedback management of the hospital.

Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging

meetings and taking minutes.

Tracks office or program expenditures by recording expenses, Maintains a variety of financial records

such as petty cash fund, purchase orders.

Transportation arrangement of hospital staffs / doctors.

Duty scheduling of drivers/clerical staff, taking care of hospital accommodation, taking proper care

hospital maintenance & hospital vehicles.

Performs other related duties as required Customer services etc.


Al- Salam Printing Press LLC – Sharjah, UAE March 2013 – March 2015


To manage general office administration and attendance of personnel.

To manage reimbursement claims of personnel; to ensure control and timely payment of the same after

approval of the management.

To check suppliers’ bills and forward only authorized bills to accounts dept for payment.

Vendor contract, Renewal of contracts, Bills verification, Bills certification, Follow up of Bills.

Keeping details of all petty cash expenses with proper approvals from Director; and forwarding details

of all expenses to Accounts team.

Procurement and maintenance of office equipments/furniture/fixtures for the company.

To maintain proper record of company assets issued to marketing personnel and ensure accountability.

To ensure general office maintenance like housekeeping, pest control, hygiene, electrical and

mechanical, sanitary and plumbing, space management and minor repairs.



To deal with vendors/service providers like suppliers, courier, manpower consultants etc. to take care of legal cases and their proper follow-up.

To ensure statutory liabilities and timely renewal of Trade License, Peon management.

Screening candidates for current openings and scheduling interviews for various positions.

Maintaining employee files and HR filing system and developing procedures and standards for




Nov 2011 – Jan 2013

Responsible for controlling the administration of the company.

Guide and help the team members in the administration.

Co-ordination of manpower planning and recruitment using databases, newspaper, employee referrals

& recruitment agencies.

Screening the resumes, testing the applicants, scheduling interviews and conducting initial interviews.

Hiring the recruiters, preparing Offer Letters & Contracts of Employment and ensuring that

documentation is completed before joining.

Attend meetings making note of all relevant discussions and type clear and concise minutes.

Handling salary negotiations, payroll system & attendance and compensation.

Coordinate with site administration regarding the day to day administration activities.

Record keeping of received and sent letters to the various consultants and other contractors.

To maintain proper records for all documents whether inside or outside the company.

Office set up, keep track and ensure all payment like utility, rental, vendors are made within the due date.

Day to day office administration like Managing of Front office and Travel desk, Pantry- management,

Water management.

Ensure all required consumables and stationery are available on time.

Taking care of the transportation for all company employees.


M/s National Contracting Co. Ltd (Construction Division) Dammam, KSA Responsibilities:

Nov 2006 - Sep 2011

Co-ordinating of weekly budget for site (project), maintenance of suppler record, bookkeeping of expenses.

Preparation of monthly bank reconciliation and recording of staff advances.

Weekly and monthly financial reporting to head office.

Responsible for procurements for site (project).

Maintaining the register of accounts (Day Book) including cash and bank.

Prepare reports such as recommendations for solutions of administrative problems and annual reports.

Read and answer correspondence and planned conferences.

Keep the personal documents, track of employees under custody like Passport &Iqama.

Coordinate and handle with manpower suppliers as per the requirement of site as well the instruction

of the senior management.

Take approvals for the hiring equipments as per the site requirements.

Coordinate with time keeper and ensure that all the time sheet from site will reach on time.

Coordinate with payroll section also giving the required inputs for finalizing the salary payment.

Vehicle Management, co-ordinate with Auto Supervisor regarding the transportation of company

employees etc.

Logistics Assistant

M/s ABC Sales Corporation – Kerala, India Responsibilities:

Handling cash, banking, documentations, invoicing.

Involved in distribution of vehicles to all over Kerala and Other regions.

Coordinating with sales, service and stock yard team for vehicle dispatch.

Assign outsource transporters and in-house drivers for vehicle transfer.

Preparation of vehicle planning & export documentation (By Road)

2005 Aug – Oct 2006



Regular follow-up and status reporting regarding vehicle deliveries to branches and customers.

Monitor shipment clearance status

Daily MIS report generation and circulation.

Handling Enquiries from customers on invoice and payment.

Complete required daily/weekly reports on time. EDUCATION

Perusing M.B.A (H.R. Administration)

Correspondence Course in Accounts

B.A – Bachelor of Arts

Higher Secondary Education (Pre-Degree) Secondary Education – (S.S.L.C)

- Bharathiar university (distance education) – College of Commerce, Kerala – Jun 2005

Certification on Computer Hardware & Networking

Certification on MS Office Software (Word, Excel, Power Point outlook, etc.)

– Bangalore University, India – CBSE – Mar 2001

– CBSE – Mar Perusing M.B.A (H.R. Administration)

Correspondence Course in Accounts

B.A – Bachelor of Arts

Higher Secondary Education (Pre-Degree) Secondary Education –

- Bharathiar university (distance education) – College of Commerce, Kerala – Jun 2005

Certification on Computer Hardware & Networking

Certification on MS Office Software (Word, Excel, Power Point outlook, etc.)

– Bangalore University, India – CBSE – Mar 2001

– CBSE – Mar 1999

– Apr 2004

Age & Marital status Nationality Languages Known Possessing

Visa Status. Contract status


: 36 years, Married

: Indian

: English, Hindi and Malayalam

: Valid UAE & INDIAN Driving License : Employment Visa

: Unlimited

Contact this candidate