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Manager Personal Assistant

Location:
Port Elizabeth, Eastern Cape, South Africa
Salary:
R18k
Posted:
February 20, 2020

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Resume:

CARMEN WILLIAMS

082-***-**** / adbvxs@r.postjobfree.com

Objective To secure a position in an organisation to assist to the best of my capabilities in your environment and to subscribe to your values. I would like to gain new skills, to grow and contribute in the most effective manner. I would like to be able to make a difference and be an effective team player with unlimited loyalty and commitment.

Hard Skills

MS Word, MS Excel, PowerPoint, Outlook, Internet, Great Soft: e-approve, e-query, e-cost, special routines, oneView CRM System, CorelDraw 18, Adobe Photoshop CC 18, AS400 system, Computer SMS System, Computer Fax System, Citizen Barcode System, Trello, Travel IT booking system, Sage Evolution, Jarrison Clocking System, Biometric Finger Reader

Soft Skills

Communicate well with all levels of staff, Professional Customer Service and Telephone Etiquette, Good at Problem Solving, Teamwork makes the Company work, Incoming and outgoing communications, Screen visitors and calls, Time, Diary and Travel Management, Good at multi-tasking and flexible, invoicing, budgeting, events and functions coordinator, Managing/supervising staff, Competent, Efficient and Reliable

Qualifications

Matric - Bracken High School (1993 - 1997)

Subjects: English, Afrikaans, Biology, Geography, Business Economics, Typing Management Assistant Diploma - Alberton College (1998 - 1999) Subjects: Communication, Computer Practice, Information Processing, Office Practice Desk Top Publishing - UNISA - University of South Africa (2005) Subjects: Corel Draw 12, Photoshop CS

Bookkeeping Certificate (NQF level 5) - UNISA - University of South Africa (2012) Subjects: Introduction to bookkeeping, Applied bookkeeping, Internal control and budgets, Introduction to taxation, General aspects of interest to the bookkeeper

Digital Marketing - University of Cape Town (2019) Subjects: Introduction to Digital Marketing Web Design and Development, Web Analytics, Search Engine Optimisation, Online Copywriting, Online Advertising and PPC, Social Media and Web PR, E-mail Marketing, Mobile Marketing, Digital Marketing Strategy

Pari Park, Port

Elizabeth

Property Portfolio Manager

The Bellbuoy Group – PE

Jul 2019 – Feb 2020

Contract expired

Sheree Dixon – 076 545

6679

Executive Personal Assistant

DAR Automotive - PE

Feb 2018 – May 2019

Retrenched

Padma Athimoolam – 079-***-****

Personal Assistant

Grant Thornton - Gauteng

Dec 2008 – Nov 2017

Relocated

AJ Jansen van Nieuwenhuizen – 083-***-**** /

Barry Visser – 082-***-****

Personal Assistant

Matus Pty Ltd

Mar 2000 – Nov 2008

Better Opportunities

Dinesh Peria – 082-***-****

My role included managing and

assisting 16 sectional title schemes

and one homeowners association

scheme, working closely with

senior management, trustees and

their body corporates. Effectively

and efficiently assiting in solving

problem and finding solution to

517 unit’s queries. Literature

required was researching Sectional

Title Scheme Management Act,

Constitution, Scheme

Management Act, Conduct Rules,

Government Gazette, Community

Schemes Ombud Services (CSOS)

At DAR Automotive my role was to assist the

CEO and the senior management team.

I was the central point for visitors, customers

and staff visiting the CEO. Managing the CEO

and his team’s diaries populating it with

internal/external meetings, travel

arrangements and training sessions.

I assisted the various departments as

required.

My role as a personal assistant was to work closely with tax partners, senior managers, directors and

consulting/compliance staff to provide with clerical, secretarial and administrative support, on individually basis and within a team. Making a concerted effort in contributing to the smooth running of the tax office and to promote communication within the division.

My professional demeanour and telephone etiquette

equates me as the first point of contact with staff, visitors and clients.

My role at Matus was assisting

the Hitachi division consisting of

1 Director, 6 managers and

workshop staff, External sales

rep’s and occasionally the

Managing Director. My duties

consist of but not limited to

clerical, secretarial and office

administrative tasks. Assisting

with Desk Top Publishing for the

industrial division and working

closely with Creative Agencies

and Publishers on additional

advertising requirements

Administration

Meeting venues and facilities,

Minutes and Agendas,

boardroom bookings.

Update minute books and

Scheme Insurance - broker and

settlement of claims, Municipal

schedules, Internal tracking

schedules, Client portal updates,

budgets, Contractor liaison and

quotation requests, Monthly

Maintenance, Levies,

Management accounts, Contract

payments and Disbursements,

monthly, manage bank accounts -

transfer funds between accounts

for max interest bearing.

Documentation preparation,

presentations, letters, circulars,

new owner’s packs, breach

letters, etc.

Administration

The management team comprise of the COO,

HR manager, Finance manager, Procurement

and Logistics manager, Warehouse manager, IT

manager, Two Product managers, Projects

manager and Quality assurer manager. I was

required to provide Clerical, Secretarial,

Administrative, Supervisor, Promotions

support, on an individually basis to the team.

Diary and travel management for executives

internal and external. Providing assistance with

the offices’ requirements, providing

supervision to the cleaning staff in execution of

their duties. Candidate collation, Interviews

and induction assistance to the HR department,

including controlling the biometric system and

Jarrison timekeeping management system, etc.

Maintaining stock room for groceries,

stationery and point of sale clothing and

promotional material for the company.

Promotion/Advertising of automotive parts

from design to print. Staff uniform design and

national distribution.

Administration

The team often rely on me and trust that the work will be handled promptly, efficiently and with discretion in their absence. Discretion and confidentiality are one of my essential attributes. Acting as a first point of contact: dealing with correspondence and phone calls managing diaries and organising meetings and

appointments, often controlling access to the

partners, directors and associate directors, booking and arranging travel, transport, forex and

accommodation, organising events and conferences,

reminding the executives of important tasks and

deadlines, typing, compiling and preparing reports, presentations and correspondence, managing

databases and filing systems,implementing and

maintaining procedures/administrative systems,

liaising with staff, suppliers and clients, collating and filing expenses, miscellaneous tasks to support their manager, which vary according to the requirement

e.g. completing productivity reports and conducting research for staff training. Reconcile credit cards and process reimbursements. Control comprehensive

filing system and library for the division

Administration

My assistance extended to the

industrial team required clerical,

secretarial and administrative

support. Maintaining filing

system and office requirements.

Copying and collating technical

material for training sessions,

events and presentations.

Ordering and tracking supplies for

repair of equipment with the

workshop staff. Assisted sales

representatives with promotional

and training material for their

clients on the industrial product

ranges. Assistance to the

managing director, minuting

meetings and distribution thereof.

Assisting in organising functions

and events. Collating diaries for

management in relation to the

various regions/branch meetings.



Contact this candidate