CARMEN WILLIAMS
078******* / adbvxs@r.postjobfree.com
Objective To secure a position in an organisation to assist to the best of my capabilities in your environment and to subscribe to your values. I would like to gain new skills, to grow and contribute in the most effective manner. I would like to be able to make a difference and be an effective team player with unlimited loyalty and commitment.
Hard Skills
MS Word, MS Excel, PowerPoint, Outlook, Internet, Great Soft: e-approve, e-query, e-cost, special routines, oneView CRM System, CorelDraw 18, Adobe Photoshop CC 18, AS400 system, Computer SMS System, Computer Fax System, Citizen Barcode System, Trello, Travel IT booking system, Sage Evolution, Jarrison Clocking System, Biometric Finger Reader
Soft Skills
Communicate well with all levels of staff, Professional Customer Service and Telephone Etiquette, Good at Problem Solving, Teamwork makes the Company work, Incoming and outgoing communications, Screen visitors and calls, Time, Diary and Travel Management, Good at multi-tasking and flexible, invoicing, budgeting, events and functions coordinator, Managing/supervising staff, Competent, Efficient and Reliable
Qualifications
Matric - Bracken High School (1993 - 1997)
Subjects: English, Afrikaans, Biology, Geography, Business Economics, Typing Management Assistant Diploma - Alberton College (1998 - 1999) Subjects: Communication, Computer Practice, Information Processing, Office Practice Desk Top Publishing - UNISA - University of South Africa (2005) Subjects: Corel Draw 12, Photoshop CS
Bookkeeping Certificate (NQF level 5) - UNISA - University of South Africa (2012) Subjects: Introduction to bookkeeping, Applied bookkeeping, Internal control and budgets, Introduction to taxation, General aspects of interest to the bookkeeper
Digital Marketing - University of Cape Town (2019) Subjects: Introduction to Digital Marketing Web Design and Development, Web Analytics, Search Engine Optimisation, Online Copywriting, Online Advertising and PPC, Social Media and Web PR, E-mail Marketing, Mobile Marketing, Digital Marketing Strategy
Pari Park, Port
Elizabeth
Property Portfolio Manager
The Bellbuoy Group – PE
Jul 2019 – Feb 2020
Contract expired
Sheree Dixon – 076 545
6679
Executive Personal Assistant
DAR Automotive - PE
Feb 2018 – May 2019
Retrenched
Padma Athimoolam – 079-***-****
Personal Assistant
Grant Thornton - Gauteng
Dec 2008 – Nov 2017
Relocated
AJ Jansen van Nieuwenhuizen – 083-***-**** /
Barry Visser – 082-***-****
Personal Assistant
Matus Pty Ltd
Mar 2000 – Nov 2008
Better Opportunities
Dinesh Peria – 082-***-****
My role included managing and
assisting 16 sectional title schemes
and one homeowners association
scheme, working closely with
senior management, trustees and
their body corporates. Effectively
and efficiently assiting in solving
problem and finding solution to
517 unit’s queries. Literature
required was researching Sectional
Title Scheme Management Act,
Constitution, Scheme
Management Act, Conduct Rules,
Government Gazette, Community
Schemes Ombud Services (CSOS)
At DAR Automotive my role was to assist the
CEO and the senior management team.
I was the central point for visitors, customers
and staff visiting the CEO. Managing the CEO
and his team’s diaries populating it with
internal/external meetings, travel
arrangements and training sessions.
I assisted the various departments as
required.
My role as a personal assistant was to work closely with tax partners, senior managers, directors and
consulting/compliance staff to provide with clerical, secretarial and administrative support, on individually basis and within a team. Making a concerted effort in contributing to the smooth running of the tax office and to promote communication within the division.
My professional demeanour and telephone etiquette
equates me as the first point of contact with staff, visitors and clients.
My role at Matus was assisting
the Hitachi division consisting of
1 Director, 6 managers and
workshop staff, External sales
rep’s and occasionally the
Managing Director. My duties
consist of but not limited to
clerical, secretarial and office
administrative tasks. Assisting
with Desk Top Publishing for the
industrial division and working
closely with Creative Agencies
and Publishers on additional
advertising requirements
Administration
Meeting venues and facilities,
Minutes and Agendas,
boardroom bookings.
Update minute books and
Scheme Insurance - broker and
settlement of claims, Municipal
schedules, Internal tracking
schedules, Client portal updates,
budgets, Contractor liaison and
quotation requests, Monthly
Maintenance, Levies,
Management accounts, Contract
payments and Disbursements,
monthly, manage bank accounts -
transfer funds between accounts
for max interest bearing.
Documentation preparation,
presentations, letters, circulars,
new owner’s packs, breach
letters, etc.
Administration
The management team comprise of the COO,
HR manager, Finance manager, Procurement
and Logistics manager, Warehouse manager, IT
manager, Two Product managers, Projects
manager and Quality assurer manager. I was
required to provide Clerical, Secretarial,
Administrative, Supervisor, Promotions
support, on an individually basis to the team.
Diary and travel management for executives
internal and external. Providing assistance with
the offices’ requirements, providing
supervision to the cleaning staff in execution of
their duties. Candidate collation, Interviews
and induction assistance to the HR department,
including controlling the biometric system and
Jarrison timekeeping management system, etc.
Maintaining stock room for groceries,
stationery and point of sale clothing and
promotional material for the company.
Promotion/Advertising of automotive parts
from design to print. Staff uniform design and
national distribution.
Administration
The team often rely on me and trust that the work will be handled promptly, efficiently and with discretion in their absence. Discretion and confidentiality are one of my essential attributes. Acting as a first point of contact: dealing with correspondence and phone calls managing diaries and organising meetings and
appointments, often controlling access to the
partners, directors and associate directors, booking and arranging travel, transport, forex and
accommodation, organising events and conferences,
reminding the executives of important tasks and
deadlines, typing, compiling and preparing reports, presentations and correspondence, managing
databases and filing systems,implementing and
maintaining procedures/administrative systems,
liaising with staff, suppliers and clients, collating and filing expenses, miscellaneous tasks to support their manager, which vary according to the requirement
e.g. completing productivity reports and conducting research for staff training. Reconcile credit cards and process reimbursements. Control comprehensive
filing system and library for the division
Administration
My assistance extended to the
industrial team required clerical,
secretarial and administrative
support. Maintaining filing
system and office requirements.
Copying and collating technical
material for training sessions,
events and presentations.
Ordering and tracking supplies for
repair of equipment with the
workshop staff. Assisted sales
representatives with promotional
and training material for their
clients on the industrial product
ranges. Assistance to the
managing director, minuting
meetings and distribution thereof.
Assisting in organising functions
and events. Collating diaries for
management in relation to the
various regions/branch meetings.