Commercial Property Manager/Office Manager

Sandra D. Simon

***** ********* ****, ********, ** 77354 Phone: 281-***-**** Email: adbvam@r.postjobfree.com Objective

Detail-oriented individual seeking employment as an executive assistant or property manager. Offering excellent communication and office management skills which will be fully utilized to the benefit of company management. My goal is to obtain a challenging and dynamic opportunity that will drive me to fully utilize and expand my skillset, which include strong organizational skill and ability to handle all issues related to property

Education

01/2005-06/2007 HOUSTON COMMUNITY COLLEGE

Some coursework towards Associate’s Degree (2005 2007) Relevant Software

* MS Word * MS Excel * MS Outlook * Yardi Voyager * Sharepoint

* Lead2Lease * LRO * MRI * Rainmaker * DataWatch

* IMPAK Solutions * SAP * PeopleSoft * Adobe Acrobat Personal Skills

* Team-player * Goal-oriented * Self-starter

* Loyal * Outside-the-box thinker * Trustworthy

* Dependable * Ownership mentality * Strong work-ethic Experience

PROPERTY MANAGER GROVE ENTERPRISES, LLC 10/ 2018 -CURRENT

· One of my responsibilities was to oversee the maintenance and occupancy of commercial properties, such as offices and shopping centers. Manage multiple tenants

· Send out tenant statements and collect rents.

· Oversee work being performed by vendors and make sure that we have the COI before work performed.

· Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and proper upkeep of the property.

· Saved company money by doing inhouse work

· Respond to all tenants’ emails regarding to any issue’s questions or concerns.

· All other related work performed for this position is same as previous employer. Note: this Property was owned by three companies (including two Jetall Company affiliate) and I remained the Property Manager during the transitions Page 2

PROPERTY MANAGER JETALL COMPANIES INC. 04/2017 -10/2018

· One of my responsibilities was to oversee the maintenance and occupancy of commercial properties, such as offices and shopping centers. Manage multiple tenants

· I provided excellent tenant services by responding to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. I would also follow-up with the tenant to ensure satisfactory resolution of the issue.

· I would conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property

· Meet with potential clients to show them the office space. Work closely with the marketing team to fill the offices. Execute lease contracts, provide background and credit checks on prospective tenants, and record and file the contracts.

· Respond to tenants’ requests for service or repairs. Supervise full-time cleaning and maintenance crews or hire out the work to subcontractors.

· Oversee the interior and exterior of the building. Oversee landscaping and painting, electrical and plumbing systems, windows, doors, elevators and floors. Inspect property on a regular basis and make recommendations to the owners for repairs and upgrades.

· Implement existing preventive maintenance schedule for all equipment and building systems that are the Owner’s responsibility to maintain

· Used diligent efforts to enforce leases in accordance with their terms and notify Owner when it becomes aware of any default under any lease.

EXECUTIVE ASSISTANT JETALL COMPANIES INC. 01/2016-04/2017

· I’m an accomplished executive assistant offering 10 years of administrative experience reporting to the President and other top executives

· I have provided administrative and business support to the President and CFO of Jetall Companies Inc. a Real Estate Management Company and support other members of the executive management team. Maintain President’s calendar -- plan and schedule meetings, teleconferences and travel.

· I am a proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook).

· Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

· Respond to tenant inquiries/work request and schedule/dispatch work orders

· Would aid anyone in need, in order to meet their deadlines.

· Handled all incoming/outgoing mail/parcel/parcel and email correspondences. ACCOUNTS PAYABLE JETALL COMPANIES INC. 05/2014-01/2016

· My daily responsibilities consisted of the handling of A/P processes such as assembling, reviewing and verifying invoices and check requests

· Attention to detail and flag and clarify any unusual or questionable invoice items or prices

· sort, code and match invoices

· research and resolve any invoice discrepancies and issues

· maintain vendor files, manage vendor/supplier relations. Page 3

· and oversee the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.

· assemble, review and verified invoices and check requests ADMINISTRATIVE ASSISTANT JETALL COMPANIES INC. 01/2013 -05/2014

· Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.

· Direct visitors by maintaining employee and department directories; giving instructions.

· Execute all administrative tasks to the highest quality standards, including copying, faxing, note taking, and travel arrangements.

· Sort and distribute all incoming/outgoing mail

LEASING MANAGER/LEASING CONSULTANT INLAND AMERICAN PROPERTY MGMT. 09/2009 -01/2013

· Some of my responsibilities was to ensure the "model" apartments and target apartments are ready for show. Maintain work areas and office in clean and orderly manner; have an awareness of the "curb appeal" for the property.

· Knowledgeable of lease terms, specifications and all community policies and required telephone and sales techniques.

· Fully informed of current rental rates, sizes, locations and all amenities of property. Maintained contact with all apartment locator services and local businesses to provide informational material. Update periodically

· Responsible for "shopping" competitive properties, Conducted out-reach marketing at least once per week

· Develop and maintain an on-going resident retention program under direction of Community Manager. Play an active role in the renewal process. Responsible for proper maintenance of all resident and property files

· Maintain and update Leasing and Property Information Handbook and Advertising Logbook.

· Efficient and timely processing of all required administrative forms, reports and related information.

· Report unusual or extraordinary circumstances regarding the property or residents.

· Courteous, efficient handling of resident requests and complaints.

· always Maintain a professional appearance and attitude

· Seek educational opportunities and self-improvement for personal growth and development

· Assist Assistant Manager in collection of delinquent rents.

· Review guest cards to ensure entry into the community management system, follow-up entry into system and monitor traffic trends. Audit all lease and renewal files for key controls and bonus submission to the community manager

· Plan, schedule and organize resident functions as needed; assist with planning and hosting of others

· Deliver resident gifts; inspect units to ensure readiness for move-ins

· Maintain prospect traffic and leasing data; assist with other computer data entry as necessary

· Utilize established sales and marketing strategies to increase property traffic, maintain closing ratios and work to achieve and exceed budgeted occupancy percentages

· Respond to internet leads, answer prospect calls and conduct property tours following the guidelines outlined in the mystery shop forms, accurately prepare and be thoroughly knowledgeable about all Page 4

lease-related paperwork. Executed all administrative tasks to the highest quality standards, including copying, faxing, note taking, and travel arrangements including sort and distribute all incoming/outgoing mail

EXPEDITOR/INSIDE SALES/PURCHASER NATIONAL OILWELL VARCO 03/2007 -08/2009

· National Oilwell Varco - Houston, TX March 2007 to August 2009

· Expedite purchase items at various vendors to meet the project's schedule.

· Tracks orders, Receives goods, place products into inventory.

· Record and maintain inventory of quantity, type of materials, parts received and distributed manually or by using a computer.

· Confer with supervisors to determine overdue materials and parts and to inform supervisors about the status of the product.

· Remain in contact with the contractor to make sure that the project is smoothly running according to schedule.

· Check with the suppliers to ensure that delivery will be possible on the agreed date, for he is responsible for the managing the timing of delivery

· Solve problems and issues such as the operation going over budget or the contractor needing more materials than planned.

· Source new sales opportunities through inbound lead follow-up and outbound cold calls and emails

· Route qualified opportunities to the appropriate sales executives for further development and closure

· Create sales orders, GR's and invoicing

· Participate in management meetings and take responsibility for sales improvement initiatives and other assigned action items

· Contract work inside sales for Seadrill

References available upon request.

Contact this candidate