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Admin assistant /receptionists /document controllers

Location:
Rawdat Al Khail, Qatar
Salary:
4000
Posted:
February 18, 2020

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Resume:

OBJECTIVE::

To give the best quality service and demonstrate the competence that satisfies the interest of the company.

WORK EXPERIENCES:

STROM CONSTRUCTION COMPANY

April 28, 2014 up to Present (5 years)

Office No. 82, Al Wakra Tower

Corniche Road.

P.O. Box 21974, Doha - Qatar

Tel : +974-****-****

Fax : +974-****-****

START DATE: APRIL 24,2014 UP TO PRESENT

RECEPTIONIST/AMIN ASSISTANT/DOCUMENT CONTOLLER/TIMEKEEPER

Answering incoming and outgoing calls

Receiving incoming letters from the main contractors/Invoices/shop drawing.

Making logs in Mechanical and Electrical approved documents, approved shop drawings or outgoing submittals.

Monitoring and updating the logs of documents (Shop Drawings, Material Submittals and RFI etc.)

Scanning and filling of the documents

Coordinates with Technical staff regarding for the submittals of drawings

Making outgoing correspondence letter for every project, logs, encode, scan and ready for filling.

Monitoring the supplies from different site in different projects.

Assisting General Manager

To assist General manager for the schedule of his meetings

Receiving incoming letter address to the General Manager

Transferring important/or urgent calls from the Higher Management.

Scheduling the applicants for the final interview to meet personally the General Manager.

Filling all the important documents and to assist arranging his important files.

Encoding the incoming letters and other documents for the assurance of the records

Receiving Incoming letters for the contractors for the approved and rejected shop drawings.

Distributing incoming letters to the designated division for their reply’s

Making excel sheet logs for the incoming and outgoing letters.

Making excel sheet logs for approved and rejected Shop Drawings, As Built Drawings, RFI.

Handling Incoming and outgoing transmittal for submittals shop drawing, RFI, Letters.

Co-ordinating with the Engineer’s in Technical Divisions for updates.

Updating the Technical Manager’s for the progress of the approved submittals.

Updating the attendance daily for overtime of Labors and Site Engineer’s and for the HEAD OFFICE.

Monitoring Vehicle report time in and time out and to compare the declared overtime on sites.

Encoding daily the attendance on the PORTAL.

Applying Medical Leaved/Sick Leaved report on the system for the Labors.

Applying for the Annual Leaved Report on the PORTAL SYSTEM with the approval of the Management.

Gathering all the information’s for the daily attendance in Different Sites.

On weekly basis need to submit for the APPROVAL for the attendance to the Operation’s Manager.

Doing Summary Attendance Report from the Payroll.

Updating the MANPOWER for the COMPANY and for the RENTALS.

Co-ordinating for the SUPPLIER regarding for the MANPOWER RENTALS and demobilizations.

Double checking the RENTAL MANPOWER attendance before submitting for the approval from PAYROLL.

Filling all Monthly the Attendance for the Employees and Labors records.

Encoding the daily absentees report coming from the site and verify.

Doing summary report given by the PAYROLL to double check for the missing attendance of the Employees nor Labors for verifications.

Mega Tec

(Electro-Mechanical Engineers & Contractors)

Salwa Road, Al Waab City, HSBC Bldg., 2nd flr., P.O. Box: 22637, Doha, Qatar

Phone: +974-**-**-**-** Fax: +974-**-**-**-** adbubr@r.postjobfree.com

September 17, 2013 to April 25, 2014

PROJECT SECRETARY/DOCUMENT CONTROLLER

Receiving incoming letters from the main contractors

Making logs in Mechanical and Electrical approved documents

Monitoring and updating the logs of documents (Shop Drawings, Material Submittals and RFI etc.)

Scanning and filling of the documents

Coordinates with Technical staff regarding for the submittals of drawings

In-charge of delivery of materials in site, checking the materials

Assisting Project Manager for the outgoing letters, documentations, reminding for the meetings.

Handling office Staff,such filling, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking and appointments and preventing conflicts.

Salam Technology

P.O. Box 22658 Doha-Qatar

September

May 19, 2013 to August 30, 2013

Receptionist

Answering incoming and outgoing calls

Receiving documents and drawings and distributing to different department

Encoding all the international calls for checking the monthly bills

Taking the guest for their designations area.

New Doha International Airport (NDIA)

CP-31-ARINC THALES

New Doha International Airport, Qatar

Production Controller

JANUARY 17, 2013 to May 15, 2013

Generate Work Orders as per skyline for the different systems

Update production tool with installation dates and returned work order

Input defect/blocker reasons for returned uncompleted work orders

Follow up with supervisor for unreturned work orders

Update the Production Tool with ATP1, ATP2 test results

(keep the Database updated) with installed work orders

(keep the Database updated) with blockers

New Doha International Airport (NDIA)

P.O Box 55873 CP-18 SKY ORYX JOINT VENTURE (SOJV)

New Doha International Airport, Qatar

October 22, 2012 up to January 15, 2013

MEP Document Controller

Project Database Management System of airport project through zutec.com

Responsible for quality assurance of the documents to be submitted for final sign off

Assist the QA/QC Manager in the documentation works needed for final turn over

Maintain a master log register of the jobsite project documents

Coordinates with other departments for updates

Administrative Assistant

METROPOLITAN HOSPITAL

Manila, Philippines

JANUARY 2010 to July 2012

Typing of letters

Maintaining files of papers and document

Organize official meetings and event

Answering incoming call

Branch Teller/Cashier

Outsource Telleserve Corporation (OTC) - MERALCO Pasay Business Center

Pasay, Philippines

JANUARY 2008- Up to DECEMBER 2010

Accepting cash, check and credit card transaction

Handling Bill inquiries

Cash Reconciliation

Doing summary of transactions report

DOCUMENT CONTROLLER

Meralco Industrial Engineering Services Corporation- MERALCO Tutuban Business Center

Tutuban, Philippines

JULY 2007 to DECEMBER 2007

Encoding of reconnection and disconnection of field orders

Update field orders executed by MERALCO Field Representative and Contractors

Handling Incoming/outgoing calls.

Handling customer’s inquiries.

EDUCATION

1999 – 2007 Bachelor of Science in Computer Science AMA Computer University

Quezon City, Philippines

PERSONAL DATA

Birth Date : March 22, 1982

Civil Status : Married

Age : 37 years old

Religion : Roman Catholic

Sex : Female

Height : 5' 3"

Citizenship : Filipino

ANALIZA S. TAY

Al Mansoura

Doha, Qatar

Mobile: +974********

Email: adbubr@r.postjobfree.com



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