Project Specialist/Admin Asst
Resume:
Marie Coddou
adbu8e@r.postjobfree.com
SUMMARY
Very strong Administrative Support/Coordinator with great interpersonal skills; 4 years of invoicing & billing (AP/AR), support for large projects
Solid interpersonal skills; very approachable and good-natured demeanor, yet polished and professional
Firm understanding of Engineering Document Control functions
Very adept with complex scheduling, travel and meeting coordination
Over 10 years experience in handling Engineering documents, drawings, etc., AutoCAD Certified and very strong technical skills with, MS Access, SAP, Oracle, MS Office Suite, FileNet EXPERIENCE
CENTERPOINT ENERGY
SAA Cable Assessment Program (Contract)
Sr Project Assistant/Administrative Assistant – MUG-UG Analysis & Design October 2013 to January 2020
• Create Work Orders for Cable Assessment Program Project (URD)
• Create and finalize Notifications
• Create GTI maps for contract crews to perform underground cable repairs
• Create, invoice and complete Work Orders
• Assist management with any and all requests
• Review Service Consultant maps to verify fuse locations and underground routes
• Admin Support – ARO processing, T&C & WO Distribution, One Pay Portal, Contract Invoicing for Professional & Inspection Services, Travel Arrangements, Creation of Functional Locations and Maintenance Plans for Work Orders TRANSOCEAN
Create Work Orders for Cable Assessment Program Project (URD)
Create and finalize Notifications
Create GTI maps for contract crews to perform underground cable repairs
Create, invoice and complete Work Orders
Assist management with any and all requests
Review Service Consultant maps to verify fuse locations and underground routes TRANSOCEAN April 2012 to July 2012
Administrative Data Entry Clerk-Engineering Support (Contract)
Inputted data into Excel spreadsheets and drawing documentation for preparation of FileNet migration
Separated electronic drawing files into engineering disciplines (structural, piping, mechanical, electrical, etc)
Uploaded drawing files and some metadata files into the new FileNet drawing data base HEWLETT PACKARD July 2008 to March 2009
Hardware Engineering Coordinator
Managed engineering programs through coordination of multiple projects across multiple disciplines including but not limited to the different engineering job families (e.g., electrical, systems, mechanical, etc)
Managed the life cycle of the program ensuring the deadlines are achieved and day-to-day functions of the program and related projects take place as required
Coordinated activities through direct and indirect staff
Assisted engineering management to help identify and improve overall efficiency of the program in the future
Applied basic foundation of a functions principles, theories and concepts to assignments of limited scope
Performed general and specific administrative support tasks in an engineering environment
Maintained records, specifications, drawings and other related documentation
Assisted with the preparation of ECNs (Engineering Change Notices), creation of BOMs, and internal and external customers in various administrative tasks directly related to the work units’ primary function
Assisted with researching information and analyzing the data for reports
Coordinated work processes following work unit manager’s directions and other established administrative procedures
Coordinated work within the work unit and with other work units/departments, both internal and external to the company
Contributed to the development of new concepts/techniques to complete assignments/task in innovative and effective ways
Expert knowledge on the general/technical aspects of the job
Managed assignments that were highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge were required to resolve problems
Determined methods and procedures for new assignments where College level education was preferred
Regarded as the key administrative employee of the work unit and a primary administrative employee in the department/company
JEFF ELLIS & ASSOCIATES May 2003 to September 2007 Corporate Manager - Kingwood Office
Managed corporate office with $2M income for 500+ US clients (e.g., Walt Disney World and Six Flags Theme Parks) and international clients
Handled accounts payable/receivable; company banking including daily deposits and inventory
Customer service support for regional directors and all clients
Utilized company website for client support (utilized QuickBooks 2004 on a daily basis) DEGUSSA ENGINEERED CARBONS October 2002 to April 2003 Engineering Assistant III
Support for Steve Saunders - Engineering Manager for Process Technology Department
Provided DEC Engineering with CAD drawing updates, printing, copying, distributing, purchasing and publishing support during project engineering for capital projects and plant engineering document support
Streamline document control functions to best serve the needs of the new DEC Limited Partnership
Implemented methods to reduce the amount of paperwork to convert hardcopy drawings that were maintained in the vault with only electronic means of access and maintenance
Prepared and updated engineering drawings
TECHNICAL SKILLS
Microsoft Office 2010 AutoCAD 2002 Oracle 11i Developer
MS Access
Project Wise V8i-Bentley
ARO/Invoicing
GTI View 2.6.5-GIS Technology
IBM FileNet
MUG Project Entry Database
SAP
QuickBooks Pro 2004
MicroStation V8i
EDUCATION
Kingwood College – Lone Star College
REFERENCES
Josie Carrillo
adbu8e@r.postjobfree.com
Audrey Malcolm
adbu8e@r.postjobfree.com
Charles Cunningham
adbu8e@r.postjobfree.com
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