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Project Specialist/Admin Asst

Location:
United States
Posted:
February 19, 2020

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Resume:

Marie Coddou

281-***-****

adbu8e@r.postjobfree.com

SUMMARY

Very strong Administrative Support/Coordinator with great interpersonal skills; 4 years of invoicing & billing (AP/AR), support for large projects

Solid interpersonal skills; very approachable and good-natured demeanor, yet polished and professional

Firm understanding of Engineering Document Control functions

Very adept with complex scheduling, travel and meeting coordination

Over 10 years experience in handling Engineering documents, drawings, etc., AutoCAD Certified and very strong technical skills with, MS Access, SAP, Oracle, MS Office Suite, FileNet EXPERIENCE

CENTERPOINT ENERGY

SAA Cable Assessment Program (Contract)

Sr Project Assistant/Administrative Assistant – MUG-UG Analysis & Design October 2013 to January 2020

• Create Work Orders for Cable Assessment Program Project (URD)

• Create and finalize Notifications

• Create GTI maps for contract crews to perform underground cable repairs

• Create, invoice and complete Work Orders

• Assist management with any and all requests

• Review Service Consultant maps to verify fuse locations and underground routes

• Admin Support – ARO processing, T&C & WO Distribution, One Pay Portal, Contract Invoicing for Professional & Inspection Services, Travel Arrangements, Creation of Functional Locations and Maintenance Plans for Work Orders TRANSOCEAN

Create Work Orders for Cable Assessment Program Project (URD)

Create and finalize Notifications

Create GTI maps for contract crews to perform underground cable repairs

Create, invoice and complete Work Orders

Assist management with any and all requests

Review Service Consultant maps to verify fuse locations and underground routes TRANSOCEAN April 2012 to July 2012

Administrative Data Entry Clerk-Engineering Support (Contract)

Inputted data into Excel spreadsheets and drawing documentation for preparation of FileNet migration

Separated electronic drawing files into engineering disciplines (structural, piping, mechanical, electrical, etc)

Uploaded drawing files and some metadata files into the new FileNet drawing data base HEWLETT PACKARD July 2008 to March 2009

Hardware Engineering Coordinator

Managed engineering programs through coordination of multiple projects across multiple disciplines including but not limited to the different engineering job families (e.g., electrical, systems, mechanical, etc)

Managed the life cycle of the program ensuring the deadlines are achieved and day-to-day functions of the program and related projects take place as required

Coordinated activities through direct and indirect staff

Assisted engineering management to help identify and improve overall efficiency of the program in the future

Applied basic foundation of a functions principles, theories and concepts to assignments of limited scope

Performed general and specific administrative support tasks in an engineering environment

Maintained records, specifications, drawings and other related documentation

Assisted with the preparation of ECNs (Engineering Change Notices), creation of BOMs, and internal and external customers in various administrative tasks directly related to the work units’ primary function

Assisted with researching information and analyzing the data for reports

Coordinated work processes following work unit manager’s directions and other established administrative procedures

Coordinated work within the work unit and with other work units/departments, both internal and external to the company

Contributed to the development of new concepts/techniques to complete assignments/task in innovative and effective ways

Expert knowledge on the general/technical aspects of the job

Managed assignments that were highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge were required to resolve problems

Determined methods and procedures for new assignments where College level education was preferred

Regarded as the key administrative employee of the work unit and a primary administrative employee in the department/company

JEFF ELLIS & ASSOCIATES May 2003 to September 2007 Corporate Manager - Kingwood Office

Managed corporate office with $2M income for 500+ US clients (e.g., Walt Disney World and Six Flags Theme Parks) and international clients

Handled accounts payable/receivable; company banking including daily deposits and inventory

Customer service support for regional directors and all clients

Utilized company website for client support (utilized QuickBooks 2004 on a daily basis) DEGUSSA ENGINEERED CARBONS October 2002 to April 2003 Engineering Assistant III

Support for Steve Saunders - Engineering Manager for Process Technology Department

Provided DEC Engineering with CAD drawing updates, printing, copying, distributing, purchasing and publishing support during project engineering for capital projects and plant engineering document support

Streamline document control functions to best serve the needs of the new DEC Limited Partnership

Implemented methods to reduce the amount of paperwork to convert hardcopy drawings that were maintained in the vault with only electronic means of access and maintenance

Prepared and updated engineering drawings

TECHNICAL SKILLS

Microsoft Office 2010 AutoCAD 2002 Oracle 11i Developer

MS Access

Project Wise V8i-Bentley

ARO/Invoicing

GTI View 2.6.5-GIS Technology

IBM FileNet

MUG Project Entry Database

SAP

QuickBooks Pro 2004

MicroStation V8i

EDUCATION

Kingwood College – Lone Star College

REFERENCES

Josie Carrillo

713-***-****

adbu8e@r.postjobfree.com

Audrey Malcolm

713-***-****

adbu8e@r.postjobfree.com

Charles Cunningham

713-***-****

adbu8e@r.postjobfree.com



Contact this candidate