Document Controller

Renju Sukumaran

Abu Dhabi, UAE.

+97156.9270095

adbtev@r.postjobfree.com

CURRICULUM VITAE

Profile

As a Senior Document controller establish maintain an effective documents control system and Ensuring that all construction and commercial documents are accurate, updated and precisely distribute to relevant parties.

Personal Details

Nationality : INDIAN

Date of Birth : February 28, 1981

Status : Married

Qualifications : Diploma in Civil Engineering

Current Company : Al Rakha General Contracting Co.WLL, Abu Dhabi, UAE

Position : Document controller/ Administrative officer

Duration : August 2008 to present (11 Years)

License : Holding UAE Driving License

Languages : English, Hindi, Urdu, Malayalam, Tamil, Arabic (Beginner)

Personal Summary

A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper / electronic documents and keep in accordance with company and archiving procedures.

I am Possessing extensive knowledge of electronic data management systems using Aconex.

Duties and responsibilities

• To provide Document Control Services through EDMS (Electronic Database Management System Aconex) to the project team and reporting information related to the status of the project documents, drawings in accordance with Contract Execution Procedure throughout the life cycle of the projects.

• Maintaining, update and review a comprehensive computer database, including documentation & drawings corresponding to those of Consultants, contractors & suppliers.

• Distribute documents/drawings for comment / approval / construction release as per the distribution matrix for Design / Vendor documents/drawings.

• Maintaining, update the project filing and controlled revision history for hard copy and electronic filing on a regular basis.

• Generate, maintain and update the Project Documents Deliverable Register, which includes transmittals, Technical Documents & drawings, Vendor Documentation, & manuals.

• Ensure any changes to documents are agreed and verified with engineering personnel.

• Coordinating with Project engineering Manager and prepared Distribution Matrix in the EDMS.

• Quality checking of all drawings, documents for their document no, revision no, approvals status etc. in the correct format according to project procedures.

• Preparing weekly report of documents progress updates provided to Project Management.

• Maintaining check list to ensure all document related activities are carried out.

• Supervise and provide guidance to Document control team.

• Maintain Master filing system as per filing procedure.

• Working to strict deadlines whilst managing a demanding workload.

• Identifying and implementing document control system improvements.

• Assisting with audits of internal procedures and processes as required.

• Familiar with printers & plotters for Scanning & Printing with all types of paper size.

• Planning, supervising and recording document flow to and from all necessary parties including the project team, client and vendor.

•Distributing to concerns and maintaining records of same in soft as well as hard copy for future reference.

• Maintaining the documentation for Format status.

• General Filing, both electronic and Hard copy.

• Maintaining a tracking facility to enable documents to be updated easily.

• Scanning in all relevant new documents from different authorities and so as to maintain an e- version.

• Maintaining employee log and daily timesheet.

• Prepare payment vouchers.

• Preparing labors vacation list and arranging vacation for them.

• Prepare monthly time sheets for submit to accounts department.

• Assist Site office administration.

• Fulfill Client’s requirements of handing over.

• Successful closeout and handover of documentation from Projects.

• Follow-up with team members for “open” status items.

• Ensuring the application of received stamp for incoming documents.

• Maintain document tracking as per organization procedures for ISO 9001.

Professional Skills

Appropriate Coordination and Communication

Target Orientated

MS Office / AutoCAD

Key Skills and Competencies

Strong IT, database and communication skills

Experience with document control packages such as Aconex

Excellent interpersonal skills and a professional telephone manner

Utilizing a range of office software, including email, spreadsheets and databases

A comprehensive understanding of health and safety regulations

Ability to evaluate, prioritize, organize and delegate work schedules

Proven decision-making skills

Able to react quickly and effectively when dealing with challenging situations

Assisting departments with queries on documentation requirements & submissions

Involved Major Projects

01Yas Village Staff Accommodation Main Works {November 2018 to Present}

Construction of seven individual buildings [CL-1, CL-2, EL-1, EL-2, CI-1, MB-0, RB] + Infrastructural works [G+7+RF+UR]

Client – MIRAL, PMC- WSP, Consultant – KEO

Structural Works, Architectural works, MEP works [HVAC, Drainage, Water Supply, Fire Protection], Electrical [LV switch gear, Power, Lighting, Earthing], ICT & ELV Codes and Standards [CCTV System, Electronic Access Control System, Parking Management System, Fire Detection & Alarm System, ICT & ELV Rooms] Infrastructure, Landscape, Precast Boundary wall.

Using Aconex workflow CSI Code Numbering and Discipline name for [Shop drawing, Material Submittal, Method statement, RFI, Work inspection, Material inspection, Outgoing letters, Payment submission, Weekly and Monthly report [both HSE and progress], Worker Welfare, Inspection and Test plan, Prequalification etc and maintaining all the logs.

02 Warner Bros. World Theme Park – Car Park project {August 2017 to October 2018}

Client – MIRAL, PMC- LOUIS BERGER CONSULTING SERVICES LLC/ WSP, Consultant – AECOM

Structural Works, Architectural works, MEP works [HVAC, Drainage, Water Supply, Fire Protection], Electrical [Power, Lighting, Earthing], ICT & ELV Codes and Standards [CCTV System, Electronic Access Control System, Parking Management System, Fire Detection & Alarm System, ICT & ELV Rooms, Building Management System (BMS), Future Provisions for upcoming Central Control Center] Infrastructure, Landscape

Using Aconex CSI Code Numbering and Discipline name for [Shop drawing, Material Submittal, Method statement, RFI, Work inspection, Material inspection, Outgoing letters, Weekly and Monthly report [both HSE and progress], payment, FLS, Inspection and Test plan, Prequalification etc and maintaining all the logs.

Handed over the project successfully via HSF [Handing Over Submission Form] as per client requirement.

03 The Expansion of Abu Dhabi International Airport (Midfield Terminal) – Utility plant, Distribution and East Midfield Perimeter Roads Construction works. {April 2014 to July 2017}

Client – Abu Dhabi Airport Company, Consultant – KBR, AECOM, Main Contractor- HLG

Supply, install, test, and commission of the following MV systems Distribution stations (DMS, SCADA, MV switchgear, LV switchgear, transformers)

Supply, install, test, commission of the lighting system

Install, test, commission of 3C/300mm2 CU/XLPE-STA/PE 22kV medium voltage cables

Installation Works for Chilled Water Pipeline Network

Handed over the project successfully via HSF [Handing Over Submission Form] as per client requirement.

04 Al Raha Beach Developments {2013-2014}

Client – ALDAR, Consultant – AECOM, main Contractor - ABB

Chilled water Network

Drainage network

05 Yas Island Infrastructures {2012-2013}

Client – ALDAR, Consultant – TAISEI / HALCROW

Yas Island Development Infrastructure Work, Package 2C

Yas Island Development Utilities crossing at Southern Tunnel

Yas Island Development Gas Line Crossing at southern Tunnel

06 Al Raha Beach Developments {2011 to 2013}

Client – ALDAR, Consultant – AECOM / HYDER, Main Contractor - ABB

Public Realm Substations (22kV-14nos)

Handed over the project successfully via HSF [Handing Over Submission Form] as per client requirement.

07 Khalifa port & Industrial Zone Infrastructure {July 2010 to September 2011}

Client – Abu Dhabi Airport Company, Consultant – KBR, AECOM

Ground Water & Irrigation Lines Using HDPE Pipes

08 Al Raha Beach Development District Cooling Distribution Network {August 2008 to June 2010}

Client – TABREED and ALDAR, Consultant – AECOM

Carbon Steel Pipe Lines Including Valves, Chambers, Bridge Piping, Thrust Blocks, Fiber Optic Routing

Declaration

I am here by declare that all the above given information is true to the best of my knowledge.

Renju Sukumaran

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