Curriculum Vitae

Hansraj N Lakshmanan

Phone : 0091-952-***-****

E-Mail : adbt9w@r.postjobfree.com

Skype : hans.laksh74

Whatsapp Number: 0091-952-***-****

Career Objective:

Looking for a job in Logistics/Purchase/Warehouse Department as a Logistics Executive (Senior Designation) and to work in a reputed corporate organization, where I can contribute, learn and build my career and play a key role in the development of the organization. Posse’s good analytical and problem solving ability with quick decision making trait and interpersonal skills. Ability to cope with high-pressure environments and easily adaptable to new work environments. I would like to build a successful career in your Industry that offers professional growth while being resourceful, innovative and flexible.

Career Profile:

Detail Oriented, efficient and organized professional with extensive experience in store activities and Logistics activities.

Possess strong written and verbal communication and interpersonal skills.

Proficient in handling all warehouse related functions and logistics and store management.

Extensive knowledge of warehouse management systems and services

Ability to handle multiple tasks and meet deadlines

Proficient in Microsoft Word, Excel and Internet.

Ability to take initiatives and work under minimal supervision

Positive attitude with excellent time management skills

Have ability to work with deadline and time set by management.

Expertise in managing store operations.

Academic (Educational Qualification):

B.COM ( Bachelor of Commerce) From Calicut University

Additional (Computer) Qualification:

HONOURS DIPLOMA IN INFORMATION & SYSTEMS MANAGEMENT from APTECH COMPUTER EDUCATION.

DIPLOMA IN COMPUTER APPLICA TIONS (Passed with CREDIT) FROM NCC – THE NATIONAL CENTRE FOR INFORMATION TECHNOLOGY, UNITED KINGDOM, from APTECH COMPUTER EDUCATION.

Area of Interest:

Logistics, Warehouse, stores,purchasing,financial accounting,cost accounting.

Strength:

Self – Confident and Self- Motivated.

Aiming for knowledge, intellectual and career development.

Dedication, team spirit and ability to get along well in a multicultural society.

Quick learner, hard working and goal oriented.

Greater adaptability to new environment / technology

Good listener, observer, committed to work, punctuality and friendly attitude .

Professional Experience:

1.

Company : AJM Kooheji Group, Bahrain

Duration : 7th December 2009 To 3rd May 2018

Designation : Assistant Manager Executive (Ware House Cum Logistics)

Job Responsibilities:

Accounting for ensuring day to day operations of the stores function carried out in a safe, efficient and cost effective manner.

Controls the warehouse by ensuring that all materials are correctly handled and recorded as per the standards and procedures laid out by the company.

Store activities related to inward & outward movement of materials

Maintaining all records related to PO, GRN, Bills/Challans, Gate Pass,preparation of GRN and forwarding the same to the concerned division for posting in the inventory system

Verification of goods received as per the specification/PO

Dispatching the materials to the respective site without any delay.

Maintaining Stock verification records and stock records on monthly basis.

Maintaining Stocks Location wise, Group wise, Model wise and arranging/Issuing stocks according to FIFO/LIFO method.

Stock reconciliation physical Vs system stock and physically checking the materials on a monthly basis.

Responsible for Inventory Control

Handling loading and unloading Labours

Monthly stock statement to be submitted to finance department.

Carrying out cycle count of stocks, auditing of stock accuracy to achieve inventory accuracy

Analyzing slow moving and obsolete items, excess and shortage stocks

Handling Customer Queries

Preparing Day to Day reports,attending phone calls and resolving customer issues (non technical) and handling emails and customer escalations.

Ensuring the materials are located in the stores with proper identification.

Stock checking procedures are maintained as per the inventory policy.

Preparation and presentation of stores related reports

Managing of material flow and processes as per standard

Coordinating with other divisions to get the purchase order from the customer in order to facilitate quick and timely delivery.

Receiving and checking the material consignment arrived via sea and air freight services, receiving all in coming items as per quality and quantity, against freight documents.

On request from various sales outlets, I’m creating inter transfer documents through which I can send the newly arrived items for display.

Taking print outs of delivery notes sent by the division through the software system.

Arranging the delivery in case of emergency request from the customer.

Emailing daily dispatch details to all divisional managers.

Coordinating with various divisions matters regarding material arrival, delivery dispatch and also forwarding the original delivery note and other documents to the concerned divison.

I’m responsible for arranging the payment of delivery charges to the freight forwarder in case of consignment coming via airlines

Clearance of scrap as per company procedure

As a team member of warehouse division, I’m also responsible for reserving the stocks in the system that are meant for export on the instruction from the concerned division

Arranging of packing materials and stationaries by coordinating with the purchase department.

Maintaining petty cash and daily attendance register

Attending the meetings with the auditors along with my boss and giving clarifications to their queries.

Issuing items against authorized documents and requisition only.

Maintaining records of all receiving and dispatching of goods, stores area & ensuring that the items are placed in a proper and orderly manner.

Coordinates and participates in physical stock verification on year-end.

Visual inspection of physical stock and damages in stores on daily basis.

Reporting the details regarding all incorrect and damaged items to the warehouse manager.

Trains the stores assistants regarding the procedures to be followed in executing various jobs and properly delegating various stores jobs to the assistants.

Preparation of MIS report on monthly basis such as space occupancy report.

Closely monitoring with the concerned division on the shortage, damaged and rejection of materials.

Monitoring the fleet of vehicles with the help of stores supervisors and reporting any repair work to the human resources department in order to get the vehicle repaired. In our company human resources department is responsible for the repair work of vehicles.

Monitoring warehouse hygiene,report any safety hazards to the logistics head.

Preparing the daily dispatch report and maintaining all the documents required for dispatches & stock receipts.

Ensure that all the material received are updated in the system on a daily basis.

Supervising and arranging of the goods in brand wise, style wise and size wise in the racks.

To oversee the documentation regarding the GRN of all accounted goods (receipt and returns) are sent to accounts department.

Oversee the stock control and keeping the stock control systems updated.

To plan that work is completed in the stipulated working hours

Attend warehouse review meeting to measure the performance and discussing the issues/problems faced during the warehouse operations.

Motivating, organizing and encouraging the teamwork within the work force to ensure that the productivity targets are met.

Ensuring that the customer signature is embossed on all the delivery notes and other stores delivery documents.

Preparation of return inward vouchers for all the incoming materials coming back to the stores from the customer.

Ensuring that the physical stock verification is done every quarterly and passing adjustment entries to correct book stock in order to match the figure with the physical stock.

Ensuring smooth functioning of the Office / Warehouse & maintenance of office and sending the monthly expense claims to accounts on time.

Placing purchase request for medicines required for the first Aid box, pantry and stationary items.

Managing the store that includes supervision of misc. report, inventory control, stock update and keep the proper accounting in all respects.

Co-ordination of various jobs with head office, purchasing and all other concerned divisions.

Preparing of various stock statements as per head office requirement such as monthly stock statement.

Checking physical stock position as per main stock ledger.

Maintaining all types of warehouse records and material tracking system in warehouse

Organizing daily and monthly physical stock verification and matching with book-stock in line with company requirements

Reporting any plumping, electrical and A/c problems to the maintenance department.

Visual inspection of stock received for damages

Coordinating with the sales team for priority dispatches.

Ensuring that the necessary steps are taken for replacing the damaged items which are given to the customers.

Verifying delivery address, phone number for individual customers and verifying any commitments given to individual customers and dealers.

Arrange the packing team to pack the product as per the order.

Picking the material as per the part code mentioned in the delivery order.

Clarify the shortage and excess of material.

Ability to recognize the product as per the requirement and delivering within time.

Communicating and coordinating between Executives and operational heads.

Handled virtual store locations

Preparing barcode stickers for sticking on the materials to be dispatched to our B2B customer.

Monitoring zone level (within warehouse) inventory, suggesting & implementing corrective actions on same.

Monitoring the stores operation by handling stores records and documentation, tracing material transactions using sage accpac, maintaining stock integrity.

Ensure that all inventories are handled and managed with proper care to achieve a high level of inventory accuracy.

Ensure warehouse floor management to optimize space utilization for proper stock rotation and have perpetual stock audit to ensure nil variance.

Analyse the situation, and solving a wider range of difficult to complex administrative issues.

Maintaining smooth inter-departmental relationship

Receiving and storing of purchase returns and defective goods

Coordinating with the service department regarding replacement of materials under warranty. I prepare inter transfers to the service department for making emergency material replacement for the customer, there by contributing to the process that increase customer satisfaction.

Recognized for excellent performance during performance appraisal.

Contributed as a member of the warehouse team to win the best performing division award with in the company

Maintain good rapport with all customers and employees.

2

Company : Ritz Carlton Hotel Company LLC, Bahrain

Duration : June 25TH 2007 - Oct 31st 2009

Designation : Supervisor – Engineering Stores

Job Responsibilities:

Ensuring day to day operations of the stores function are carried out in a safe, efficient and cost effective manner

Maintaining the records pertaining to material receipts and consumption.

Stock checking procedures are followed as per the company policy.

Preparation and presentation of stores related reports.

Periodic stock verification and reconciliation and maintaining minimum and maximum stock level and also conducting physical stock verification on year end.

Managing of material flow and processes as per standards followed by the company.

Coordinating with all departments for consolidating relevant documents required for the processing of the documents required for suppliers payments.

Coordinating with the purchasing department for getting the purchase order.

Receiving and checking the new spare parts and reconditioned parts arriving through sea and air consignment, as per quality and quantity, against the delivery note provided by the supplier.

Creating new item codes,item name and description under different item categories mentioned in the inventory system maintained by the company.

Creating store transfer requisition for items requested by various departments and technicians working in the engineering department.

Parts arrangements in proper location inside the stores every day.

Attending meetings with the Auditors to answer their queries regarding store operation.Placing of items according to serial number, item code, item category and location wise to all the stocks.

Issuing items against authorized documents and requisition only.

Maintaining records of all incoming and outgoing items.

Maintaining stores area & items are kept in a proper and orderly manner.

Visual inspection of physical stock for damages in the stores on a daily basis.

Preparation of reports concerning all incorrect and damaged items and submitting it to the head of engineering dept.

Trains and directs the work to stores assistants.

Preparation of MIS report on monthly basis

Closely monitoring with purchase team on the shortage and rejection of materials.

Managing the overall store and purchasing activities and budgeting.

Carrying out inventory / warehouse management of equipments; replenishing stock items by raising purchase request.

Maintaining the stock of material without any variance by conducting stock verification

Ensuring implementation of FIFO, Quality Systems & other requirements in stores.

Maintaining stock records on monthly basis; implementing stores system by monitoring material movement in stores.

Providing monthly report to Superiors on monthly basis.

Responsible for all the filing jobs of the stores in a systematic manner.

Oversee the stock control and keeping the stock control systems updated.

To ensure that the work is completed within the stipulated working hours.

Maintaining stock verification records

Arranging/Issuing stocks according to FIFO/LIFO method.

Co-ordinate with purchase department for clearance of purchase order.

Deal with the suppliers of the material.

Updating of all store related documents

Monthly stock statement to be submitted to the finance department.

Carrying out cycle count data processing, auditing of stock accuracy to achieve inventory accuracy and investigating causes of inventory inaccuracy.

Analyzing slow and obsolete items, excess and shortage stocks

Attending phone calls and handling emails.

Ensuring that the materials are located in the stores with proper identification.

Ensuring Vendor stock receipts / GRN are accounted to book stock in time.

Ensure that the physical stock is verified every quarterly and adjusting entries are entered in the system in order to correct the system stock . This process also involves taking approval from the management for passing the adjusting entries to correct the system stock.

Handling of petty cash and sending the monthly expense claims to accounts.

Ensuring that all operational needs of the technicians are met.

Preparing material receipt notes on a daily basis.

Submitting purchase request with all the supporting quotations to the purchasing department in order to get approval from the senior management and prepare the purchase orders duly signed by the management.

Sending product enquiries to various suppliers and follow up with the suppliers for getting price quotations.This job also involves price negotiation in order to get the best price from the supplier and it lead to significant financial cost savings to the company.

Keeping all records of spares for plant machinery and vehicle.

Planning and co-ordination with various departments for receiving and issuing of materials in an optimum way.

Setting of minimum and maximum stock level of various items in the inventory in order to ensure the availability of materials on demand.

Maintaining all types of store records including statutory records(duplicate copy of engineering related maintenance contract).

Visual inspection of stock received for damages and raising claims wherever applicable.

Proper storing as per stacking norms.

Follow up with the purchasing department for the timely processing of purchase orders.

Fax the purchase orders to the suppliers and follow up with the supplier to get timely delivery of various engineering items.Maintaining good relationship with the suppliers.

Conducting market study in order to get new suppliers – the objective of this job is to increase the supplier base of the company.Arranging timely payment for the outstanding invoices of the suppliers in order to maintain a good business relationship

Abiilty to handle any stores activities assigned by the department head.

Preparing of monthly stock statement

Coordinating with the receiving clerk of the accounts department to issue credit or debit note for the items received short or excess.

Reconciliation of sundry debtor and creditors account

Submitting daily stock report & month end stock statement to the account department

Conducting monthly inventory review meeting.

Issuing of materials,(As per the issue slip, through stock transfer note for internal use).

Improved the inventory accuracy level to 95% through proper inventory count & control.

Material procurement for all category of items as per project request.

Follow up with the suppliers for timely dispatch of materials.

Ensure that all inventories are handled and managed with proper care to achieve a high level of inventory accuracy.

Ensure that all stores safety and security precautions and measures are being complied with at all times.

Material planning and scheduling for different items, and interface with foreign/local vendors for the timely purchase of materials.

Ensures timely submission of reports to the finance department regularly.

3

Company : AL-AIN ROTANA HOTEL, Al Ain, United Arab Emirates

Duration : 23rd May 1999 - June 23 2007

Designation : Store keeper / Engineering Secretary/ Job Controller

Job Responsibilities:

Managing day to day operations of the stores functions.

Maintaining the records pertaining to material receipts and consumption

Stock checking procedures are followed as per the company policy.

Preparation and presentation of stores related reports

Periodic stock verification and reconciliation.

Maintaining minimum and maximum stock level

Coordinating with the purchase dept to get timely delivery of items from the suppliers.

Receiving and checking the new spare parts

Creating store transfer requisition for items requested by various departments and technicians.

Parts arrangements in proper location inside the stores every day

Attending store audits and answering queries raised by the auditors.

Receiving all in coming items as per quality and quantity, against the delivery note provided by the supplier as well as the purchase order of the company.

Arranging all the items in proper locations, storage and preservation with proper identification.

Coordinates and participates in physical stock verification on year-end.

Reporting all incorrect and damaged items to head of engineering dept.

Oversee the stock control and keeping the stock control systems updated.

To plan that work is completed in the stipulated working hours

Maintaining all records related to stores administrative work.

Maintaining stock verification records, aranging/issuing stocks according to FIFO/LIFO method.

Physically checking the material stock on a monthly basis.

Monthly stock statement to be submitted to the finance department.

Analyzing slow and obsolete items, excess and shortage stocks

Inventory management softwares like FIDELIO( HOTEL MANAGEMENT SOFTWARE) and FBM(FOOD,BEVERAGE,MATERIALS) were used in my day to day work.

Ensuring that purchase orders raised for materials and spares are accurate and as per the requirement of the company.

Keeping all records of spares for plant and machinery

To ensure adherence to quality systems & practices.

Maintenance of Material Stock Register / Transfer Register

Able to handle stores & related activities as assigned by the Head

Follow up with the suppliers for the timely delivery of items.

Handling all incoming and outgoing correspondence of engineering department .

Drafting of letters & emails for day to day general administration, upkeep and maintenance of office.

Monitoring daily attendance of the staff and preparing the monthly attendance summary and sending it to finance dept.

Providing both clerical and administrative support to the chief engineer in order to run the engineering department smoothly.

My day to day job also include word processing, copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings/appointments and organising travel for staff.

Used a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, etc.to produce correspondence and documents, devising and maintaining office systems.

Attending meetings, taking minutes and keeping notes, liaising with staff in other departments and with external contacts, ordering and maintaining stationery and equipment supplies.

Organising and storing paperwork, documents and computer-based information, photocopying and printing various documents.

Document control for sensitive documents like engineering drawings.

Responsible for receiving all written maintenance request and telephone maintenance request for various kinds of job.

Distributing the job request to technicians according to the trade, ensuring that the job is completed within reasonable time.

Maintaining the job register to record the day to day maintenance jobs that are done by the department .

Preparing a summary report of the total number of jobs done for a particular month in each trade and responsible to report any backlogs in jobs to the chief engineer.

4

Company : UNIVERSAL INSTITUTE OF INFORMATION TECHNOLOGY,

Kannur District, Kerala State, India

Duration : 8th November 1998 to 18th May 1999

Designation : Software Instructor

Job Responsibilities:

Engaged classes for students preparing for ‘A’ level examinations

Also taken classes for Information technology subject at the graduate level.

5

Company : NATIONAL INSTITUTE OF ENGINEERING TECHNOLOGY,

Kannur District, Kerala State, India

Duration : 18th March 1996 to 25th December 1996

Designation : Faculty for Computer Studies.

Job Resposibilities:

Have taken computer classes for course in MS-OFFICE,Foxpro,’C’ Lnaguage.

Have taken classes for Information Technology subjects for Engineering diploma students.

Personal Profile:

Name : Hansraj N Lakshmanan

Father Name : Narikutty Lakshmanan

Date of Birth : 27/08/1973

Passport No : A38265071

Gender : Male

Marital Status : Married

Religion : Hindu

Nationality : Malaysian

Language Known : English,Hindi,Malayalam

Declaration :-

I hereby declare that the above mentioned information is correct to the best of my belief and knowledge.

Hansraj N Lakshmanan

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