Executive Assistant

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Nerissa L. Vergara

Contact No.: 009**-****-****

Email Address: *************@*****.***

Abdulla Bin Masood Street, Bin Mahmoud, Doha, Qatar Summary

More than 18 years of successful experience in General Administrative and Customer Service Support with recognized strengths in account maintenance, problem-solving and trouble- shooting, sales staff support, and planning/implementing proactive procedures and systems to avoid problems in the first place.

• Possess a unique mix of experience, knowledge and skills.

• Knowledgeable using accounting systems (Peachtree and Oracle) and Microsoft Office (Microsoft Excel, Microsoft Word and Microsoft Power point).

• Ability to train and motivate customer service co-employees.

• Can work independently with minimal supervision.

• Hardworking, fast learner, self- motivated and goal-oriented person.

• Develop plan, conduct audits and variance analyses, process payroll reports and filings, and maintain/update accurate inventories.

Experience

Production Assistant at Eclick Multimedia Solutions January 2018 – February 2020

• Performs General Administrative functions.

• Receive and answering phone calls and emails from respective clients.

• Facilitate timely and accurate recording of all financial records and file of Production Department.

• Process payments of materials purchases in a timely & accurate manner.

• Prepare Invoice, Purchase orders and other documents for purchasing of materials and office supplies.

• Prepare tender documents, Proposal and Quotations.

• Monitor Photographers schedule and task on a daily basis.

• Manage General Manager’s calendar and scheduled.

• Coordinate the Client with regards to project on hand.

• File keeper

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Document Controller at Quanto Bello Qatar

June 2016 - December 2017

• Update Project Files and Register (Hard Copy and Soft)

• Generate, Maintain and Tracking of the following Documents: 1. Delivery Notes

2. Transmittals

3. Official Letters

4. Site Minutes of Meetings (Maintain only)

5. WIR, MIR & RFI’s

6. Sample Submittals and Approvals

7. Pre-Qualifications Submittals

• Prepare Variation Orders Submittal and Approvals (if needed)

• Assist Administrative duties:

• Worker’s timesheet tabulation

• Flight Booking for Project Team

• Assist PM’s for documentations

• Assist QS in getting quotes from suppliers

• Prepare Head Office and Site Timesheet

• Maintain Office supplies

• Formulation of submittal according to client format

• Coordinate and communicate the Site Team for official documentation

(PM’s/Site Engineer’s)

• Assist the Procurement team for preparing PO’s and other relevant documentations.

• Handover Documents

Assistant Support Services Coordinator at Middle East Business Solutions March 2015 - September 2015

• Prepare monthly Invoices transmittal for Ooredoo bills and vehicle rentals.

• Prepare PRF (Purchase Requisition Form)

• Daily closely monitoring of housekeepers and maintenance team.

• Verify receipts for reimbursements and prepare liquidation report.

• Prepare LOI (Letter of Intent) for apartments and vehicles then provide report to the accounts for new lease.

• Prepare KAHRAMAA application form and requirements for transfer.

• Prepare monthly attendance transmittal and leave application of to be submitted to HR Department.

• Prepare monthly office supplies and cleaning materials requisition

• Prepare weekly scheduled and daily monitoring of housekeepers.

• Updated accommodation and vehicles master file from time to time.

• Check traffic violations weekly.

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• Check weekly vehicle replacement report.

• Updated expenses summary for every invoice received for all company owned vehicles.

• Conduct inventory for fixed assets and cleaning materials.

• File and scanned all paper work and legal documents. Administrative Assistant at Ferrovial Agroman S.A. October 2014 - January 2015

• Performs general administrative functions.

• Receive and answering phone calls and emails from respective clients and Joint Venture Partner

• Facilitate timely and accurate recording of purchases, expenses and subsequent payment of cost centers or buying stations.

• Process payments of materials purchases in a timely &accurate manner.

• Prepare purchase orders and other documents for purchasing of materials and office supplies.

• Manage flight bookings and hotels reservations of each employee.

• Payroll Preparations.

• Assist in tendering team as required

• File keeper

Accountant & Sales Support at Sultan Obaidan Trading Company WLL September 2012 - October 2014

• Responsible for more than 200 individual and corporate accounts.

• Support sales reps in opening new accounts and upgrading existing service.

• Quickly and effectively solve customer challenges.

• Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.

• Facilitate timely and accurate recording of purchases, expenses and subsequent payment of cost centers or buying stations.

• Maintain accurate supplier purchases and customer’s records in the system.

• Process payments of materials purchases in a timely & accurate manner.

• Submit weekly & monthly report of purchases, daily materials expenses report and inventory materials.

• Facilitate and monitoring bank accounts and other financial records.

• Facilitate data entry of all invoices, receipts, deposit slips and other transactions.

• Receive and answering emails of supplier’s and customer’s inquiry.

• Prepare Payroll, Quotations, and costing for the shipments.

• Prepare Letter of Credit, Documentary Credit and other bank documents require for importing of goods.

• Coordinate to the Internal Auditor during quarterly and annual audit. Page 4

• File keeper.

Program Assistant at Opportunity Kauswagan Bank

January 2010 - January 2012

• Facilitate the timely & accurate recording of expenses and subsequent payments of the clients.

• Process the individual loan of the clients.

• Maintain the client records in the system.

• Monitor & record accounts receivables and payable.

• Assist in the processing of payments of purchases.

• Payroll preparations.

• Review, analyze and recommend adjusting entries in the system.

• Performs general administrative functions as required.

• File work done.

Administrative Staff / Clerk at Manila Electric Company (MERALCO) April 1999 - March 2009

• Performs general administrative functions.

• Received complaint and work request for repair and maintenance of building facilities.

• Prepared monthly accomplishments reports.

• Facilitate the timely and accurate recoding of purchases, expenses and payment for all suppliers.

• Monitoring of all stock and non- stock materials.

• Payroll preparations.

• Review, analyze and recommend adjusting entries in the system.

• Handling and keeping all important documents.

• Receive emails and inquiry of customer’s satisfaction.

• Prepare weekly, monthly of job orders, purchases and all daily transactions.

• Prepare annual cost budget.

• Conduct physical inventory for all stocks and non- stocks items, company property such as tools and work equipment and office furniture and fixtures in monthly, quarterly and annual basis.

• File keeper

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Personal Information

Date of Birth: 11 December 1978

Nationality: Filipino

Status: Married

Education

Baliuag University – Philippines (1995-1999)

Bachelor of Science in Business Administration (BSBA) Major in Computer Management and Operations

Contact this candidate