Document Controller

Name: Alex Caezar Sano

Mobile phone: +974-********

Email: ******@*****.***

With diverse working experiences related in information management, document controls, logistics assistance and office administration. Very resourceful and self-motivated, and able to work with minimum supervision. A team player with good communication skills and relates well to people even with multicultural backgrounds. A fast learner, has relevant computer skills and knowledgeable in SAP, PRODOM, PIMS, SharePoint, ASSAI, ACONEX, MS Office and other fundamental IT applications.

WORK EXPERIENCE

Jun 2019 – Dec 2019 Qatar Petroleum, ISND (North Dome) Transition, Engineering & Construction

Document Controller

Supports the transition Lead, E&C Engineering and E&C Construction and oversees project controls aspects in coordination with QP E&C Project Controls and C&P.

Build and organize metadata from Occidental Petroleum’s database including the documents, policies and procedures, drawings and etc. as part of the transition handover to QP.

Feb 2019 – Jun 2019 North Oil Company

Senior Document Controller

Leading the Certificate section of the DCC department under the Engineering and Construction and providing assistance, information’s to QC, buyers, expeditors and etc. for processing vendor certificates and other documents.

Monitor and control issuance of certificates and other documents for approval and to ensure the document database management (PRODOM) is up to date. Develop procedures and guidelines to the Certificate section of the DCC department. Develop maintenance routines for the main database (Tracker, Dossier and etc.)

Jan 2018 – Jan 2019 Garage Modification and Fabrication W.L.L.

Business Development Coordinator

Leading new business development initiatives to improve existing processes and procedures. Responsible for clients’ expectation alignment to contribute to sales growth. Leading and providing training to all personnel including safety and technical skills. Develop training material and implement management and marketing campaign system.

Establish and cultivate relationships with potential and existing clients through meeting and continued follow-up.

Develop databases to monitor sales, expenses and operation’s activities. Managing staff incentive program to ensure staff wellbeing.

Jan 2012 – Nov 2017 Qatargas Operating Company LTD., Internal Audit Department

Senior Technical Assistant

Responsibilities include design and develop Internal Audit Department’s SharePoint aligned with the road map for presenting audit function on company intranet.

Monitor and control issuance of documents and procedures, and ensure that the electronic document database management system is up to date. Identify and develop maintenance routines for updating Teammate system as an audit management system. Monitor and prepare report for training, KPI deliverables, budget variance aligned with corporate objectives for performance measurement and management. Update audit action plans and status records; maintain records of extension forms and update database. Prepare presentation for Board Audit Committee and audit reports. Provide logistics assistance to visitors.

Sep 2006 – Aug 2011 Qatargas 3&4 Project, Upstream, Subsurface and Drilling Department

Upstream QA/QC Senior Document Controller and Logistic Coordinator

Overall manage the electronic document database in the Project Information Management System (PIMS) for both Integrated and Discrete Projects of Upstream and Subsurface of the QG3&4 Joint Asset Development Team.

Build document metadata and input document control set-up into database.

Monitor and control issuance of documents and drawings, and ensure that the electronic document database management system is up to date.

Provide critical input to support the development of Quality Assurance/Control (QA/QC) Section’s systems, policies, processes, procedures and other relevant documentation in order to meet business requirements.

Maintain and update the document distribution matrix and generate transmittals based on document distribution matrix.

Produce regular document status reports and compile final documentation in lines with project requirements and prepare Record Transfer List in preparation to archive documents at project completion

Train and develop other employees, for proper succession planning and risk management.

Provide logistic support, arranging transport and accommodation requirement for personnel travelling to offshore facilities.

Analyze and revise rough copies of forms.

Edit and proofread documents for grammar, correct spelling, and clarity.

Nov 2004 – Sep 2006 Doha Petroleum Construction Co. Ltd. (DOPET), Doha - Qatar

Aggreko Generators Qatar, Hire Desk Controller

Epic for Seawater Pump house, Halul Island, Technical Clerk/Document Controller

Jan 2003 – Nov 2004 Midmac – Six Construct JV, Doha – Qatar

Khalifa Stadium Project, Receptionist Secretary

Jan 2002 – Jan 2003 Flour Daniel Intercontinental, Doha – Qatar

Al Udeid Air Base Expeditionary Village Project, Document Controller/IT Support

EDUCATION BACKGROUND AND TRAININGS

2019 Data Analysis (Microsoft)

A Practical Approach for Absolute Beginners

Essential Math for Data Analysis

Data Science Professional (HarvardX, Harvard University)

PH125.1x: R Basics

PH125.2x: Visualization

PH125.3x: Probability

2017 SharePoint 2013 Microsoft Office Specialist

SharePoint 2013 Essential Training

SharePoint Designer 2013: Custom Workflows

Managing Documents with SharePoint 2013

SharePoint Designer 2013: Branding SharePoint Sites

SharePoint 2013 for Site Champions and Power Users

SharePoint Designer 2013: Creating Data-Driven Sites

Cert Prep: SharePoint 2013 Microsoft Office Specialists (77-419)

2016 SharePoint Super user (QG)

Analytical Procedures, CPE Credit 2.5 (CEB)

2015 Statistical Sampling (CEB)

Mock Audit Case Study (CEB)

IT for the Non-IT Auditor (CEB)

Business Fundamentals (CEB)

Basic Audit- Welcome to Internal Audit, the Audit Engagement, Risk and Control, Governance (CEB)

Audit report writing – Introduction (CEB)

Introduction to Statistical Sampling (CEB)

Basic Audit- Risk, Control, Governance (CEB)

2014 Introduction to Cyber Security (The Open University)

Effective Business Writing Intermediate and Advance Level

2013 Managing Time Priorities & Deadlines

2012 Assertiveness Skills

SAP-MM-110 SAP Purchase Requisition Process and CWO up to $50k

2010 Defensive Driving Course (Qatar International Safety Centre)

2009 Completed Basic Petroleum Technology Training (PetroSkills)

Completed ISO 9001:2008 Quality Management Systems Transitional Course (Det Norske Veritas)

Completed ISO 9001:2000 QMS Internal Auditor Training (Velosi)

2007 Incident and Injury Free Orientation Sessions Leader Training (JMJ Associates)

QAQC Internal Auditor Training (QG3&4 JADT)

Effective Meeting and Business Communication Etiquette Training (R.S.V.P)

Defensive Driving Course (Qatar International Safety Centre)

CPR / First Aid Training (QG3&4 JADT)

LNG Business Overview Seminar (QG3&4 JADT)

Office Management and Administration Skills Training (Progress Management)

1997 - 2001 NATIONAL COLLEGE OF BUSINESS AND ARTS Manila - Philippines Bachelor in Science and Business Administration

Major in Computer Management

RECOGNITIONS/AWARDS:

Multiple recipients of Spot Award for contribution to Safety and outstanding support to functional events

2011 SPOT Award for 2011 Integrated Project

2010 SPOT Award for 2010 Upstream Project

2009 Incident Management Team – Documentation Unit / Communications Unit Leader, Doha Office Safety Team

2008 Incident and Injury Free Champions Award, QG3&4 Incident and Injury Free Leadership and documentation support,

SPOT Award JADT HSE Day Support, SPOT Award for Outstanding safety contribution (Smoke Hood Slings) and SPOT Award for Driving Safety Driving Campaign

2007 SPOT Award Doha Office Safety Team, SPOT Award for Upstream Shareholder Audit support and SPOT Award for Incident and Injury Free Re-commitment Workshop support

CHARACTER REFERENCE (S)

Hamad Ali Al-Qayed Michael Menezes

Chief Internal Auditor Systems Assurance & Compliance Specialist/CS

Qatargas Operating Company Kebabangan Petroleum Operating Company, Malaysia

Email: ********@********.***.** Email: *.*******@****.***.**

Andrew D’Costa Chris Harris

Internal Audit Manager Quality Specialist

Assala Energy Director

Mob. +44-784*-****** SPCH Engineering

Email: **********@***.*** Mob. +91-976*******

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