Document Controller

Ernest Russel Sacdalan

Document Controller / Admin Assistant

Email : ******.********@*****.***

Mobile: +974-********

Address : Al-Hilal

OBJECTIVES

With Eight years of experience in Office Administration and Document Control functions. Having good working knowledge in Windows family of operating systems and most of the general-purpose Computer applications such as MS Word, MS Excel, E-mail applications, Internet Browser applications, EDMS software. EDUCATION

PERSONAL INFORMATION

KEY SKILLS

EMPLOYMENT RECORD

InfoTech Institute of Science and Arts

Bachelor of Science Hotel Restaurant Management

Manila Philippines, 2009

Birthday: 1 May 1989

Document controlling and supervising

Ability to be organized, accurate, and timely

Computer skills – MS Office, PDF Pro,

EDMS (Proliance) Software

Aconex Software

Expedeon Software

Attention to detail

Ability to work proactively

Planning and organizing

Analytical and problem solving

Drive for excellence

People management, teaming and consensus building

Professional integrity

Salini Impregilo,Doha, Qatar 3.0 year (up to Present) Arab Engineering Bureau, Doha, Qatar 2.50 ETA Star Engineering & Contracting Doha Qatar, 1.0 year Unicon Limited, Doha, Qatar 0.50 years WORKING EXPERIENCE

Salini Impregilo, Doha, Qatar

February 2017 to Present

Duties and Responsibilities:

Coordinate office activities and operations to secure efficiency and compliance to company policies

Supervise administrative staff and divide responsibilities to ensure performance

Manage agendas/travel arrangements/appointments etc. for the upper management

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Support budgeting and bookkeeping procedures

Create and update records and databases with personnel, financial and other data

Track stocks of office supplies and place orders when necessary

Submit timely reports and prepare presentations/proposals as assigned

Assist colleagues whenever necessary

Handling and administration of the complete Document Management Process incl. handling of SharePoint Database, Aconex.

Providing full secretarial back up to Project Manager, Architects and Engineers (Civil, Electrical, Mechanical, Structural)

Performs all computer operation/encoding as instructed by my immediate superior.

Assist in preparing and managing documentation internally/by subcontractor.

Ensure accessibility, traceability and accuracy of documents.

Control workflows management and documents distribution.

Administrative support to section manager; responsible for improving the working efficiency of the office by demonstrating a high level of initiative and innovation Follows up on correspondence and conversations in English language and handles the confidential information with care

Performance of office duties in relieving the superior from various administrative and routine functions including collection of information and preparation of documents and reports as required

Preparation and administration of Minutes of Meetings, Presentation and Circulars according management advice

Handling and administration of purchase orders for goods and services.

Fastidiously maintaining records of documents materials and shop drawing submittals / transmittals.

Handling and administration of Competency Management Logs for maintenance department.

Preparation & administration of Client / 3rd Party related documentation submission acc. Process.

To provide support to the Department’s Head in terms of Training of the DCC Team, clerical tasks of the department and the EDMS Management.

To work with various project teams and vendors - to plan, monitor, control the creation and update of engineering drawings / documents and generate regular reports on them during various stages of projects.

To be primarily responsible for coordination and maintenance of Company’s technical drawings and documents repository in EDMS.

To ensure all Company, vendor and contractor / subcontractor documents / drawings / communications and transmittals for various projects.

Collect, scan and upload documents following set procedures

Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system

Use Smart Solve Document Management for everyday operations, maintenance and quality control

Notify personnel of updated document versions and how to access them

Print and distribute documents as necessary

Work with documents and records across various departments, including human resources, marketing and construction

Project Handled:

Qatar Rail (Red Line North Underground)

Arab Engineering Bureau, Doha, Qatar

January 2014 to October 2016

Document Controller/Secretary

Duties and Responsibilities:

Providing full secretarial back up to Project Manager, Architects and Engineers (Civil, Electrical, Mechanical, Structural)

Drafting letters, preparing Minutes of Meetings, sorting Inspection Requests, Shop Drawings, preparing Monthly Construction Report, and Progress Report.

Provide an auditable trail of incoming and outgoing documentation on project assigned to the project management using the company procedures and systems, both manually and / or electronically that includes uploading

/ downloading, archiving data for historical purposes, filing, copying and printing of incoming and outgoing project documents, transmittals, materials and supplier’s approvals.

Responsible for all Incoming and Outgoing correspondence.

Maintaining centralized filling system.

Receiving calls for the Project Manager and arranging his itinerary for the day.

Making follow-up calls for all pending work and transactions.

Safekeeping of reports, drawings, legal documents, and other important documents involved in the project.

Handling all confidential documents such as Contract Documents, Project Specification, Calculation and Drawings, etc.

Fastidiously maintaining records of documents materials and shop drawing submittals / transmittals.

Coordinate administrative issues, procedures and systems to all concerned staff.

Arrange, coordinates, set appointments for meetings and prepares meeting rooms, meeting agenda and previous minutes for proper distribution before the meeting.

Answers and screens telephone calls.

Answers and responds to E-mails.

Receives and screens incoming calls for General Manager– Operations / the department, taking messages and transferring calls.

Coordinates with various internal and external parties for any communication to be disseminated.

Maintain the flow of documents and the upkeep of important information.

Provide an auditable trail of incoming and outgoing documentation on project assigned to the project management using the company procedures and systems, both manually and / or electronically that includes uploading

/ downloading, archiving data for historical purposes, filing, copying and printing of incoming and outgoing project documents, transmittals, materials and supplier’s approvals

Update project management on document control status, transmittals & correspondence status.

Ensure all project documents transmitted to and from all parties and receive documents from various sections.

Arrange appointments and scheduled meetings.

Receive deliveries; prepare courier packages and other mail

Perform other duties such as ordering office supplies, prepares correspondence, assist quantity surveyor in variation orders, assist document specialist in cost estimates and price analysis and updating monthly progress reports.

Processing of permanent, long term, short term, and vital records in all media forms, including the scanning or filming of records and management of records in a digital format.

Convert drawings to various file formats and upload / file as required.

Coordinate with consultant and client for contractor submittals’ approvals.

Ensure accurate and timely processing of data reports for head office as required.

Conduct periodic data checks and validation to ensure data accuracy.

Ensure timely transmission of approved project change orders to the concerned stakeholders as per Communication Management Plan.

Arrange Submittals (Shop Drawings, MAR, MIR, RFI, IR) Project Handled:

New Port Project Qatar

Moroccan Embassy Qatar

ETA Star Engineering & Contracting WLL

Document Controller/Site Secretary

Doha Qatar

March 2013 to January. 2014

Duties and Responsibilities:

Manage incoming/outgoing transmittals.

Manage incoming/outgoing Correspondence letters

Update Log and Report.

Arrange Documents submittals (Shop Drawings, Materials RFI, Method Statement, Weekly and Monthly Reports)

Assign numbers for documents, drawings, correspondence and transmittals as specified in the procedures manual.

Provide document control support to project teams.

Receiving, filing and logging of incoming and outgoing drawings and documents.

Ensure movements of drawings/documents without any delay

Develop and maintain document control processes for the efficient management and recording of technical documentations.

Develop filling and archive system and technical library for easy to issuance, storage, retrieval and management of documents that must be controlled and kept for audit/internal requirements.

A Maintain proper organization and storage of documents and information.

Documentations and filing of conversation.

Project Handled:

Barwa Al Baraha Project

Lusail Multipurpose Hall

Unicon Limited WLL, Doha Qatar

Document Controller/Site Secretary

Duties and Responsibilities:

Arrange Document (scanning, archiving, tracking of correspondence, support on document compilation for reports, proposals.

Prepared and organized paperwork and other materials as needed for meetings, Conferences, and other expenses reports.

Set up and handle incoming mail, sending corresponding emails.

Filling of all incoming and outgoing documents.

Prepared and organized paperwork and other materials as needed for meetings, Conferences, and other expenses reports.

Project Handled:

Provision of Water Network at Doha & North of Qatar Areas, Phase II Double A (AA) Construction and Engineering

Document Controller/Site Secretary

Manila Philippines

July 2010 - July2012

Multi-tasking such as filling, computer data entry, e-mailing, photocopying & faxing as requested.

Provide administrative support to both staff and manager.

Preparing of Minutes of Meeting, All Submittals / Daily Reports and Letter Correspondence.

Responsible for monitoring the receipt, control and distribution of all incoming and outgoing documents. Project Handled:

Darangan Education Project

Ynares Centre

Construction Painting Co. NCII Richmond Hotels and Resorts, Inc., Manila Philippines Admin Assistant

Manila Philippines

April 2009- June 2010

Responsible for administrative function such as filing, data entry and visitor assistance.

Filing planning work schedules and weekly and monthly Reports.

Answering phone calls

Perform other duties assigned.

Provide administrative support to both staff and manager.

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