Theresa M. Ludwick

Alexandria, VA

adbqh8@r.postjobfree.com

703-***-****

EDUCATION

A.S. Degree Secretarial Science

Ferrum Junior College

TECHNICAL SKILLS

Possess over 10 years of administrative experience supporting senior level executives

MicroSoft Office – Outlook, Word, Powerpoint, Excel, Access

Sharepoint

Defense Travel System Management System (JASMS) (a tasker software)

Good computer, typing, transcription, and proofreading skills

CLEARANCE

Secret, 2018

EXPERIENCE

Various Contract Agencies 10/2017-Present

Executive Assistant

Reason for Leaving: To obtain longer contract or permanent position

Providing administrative support for short term contracts for various DoD agencies

US Army – Records Management and Declassification Agency

POC for Front Office

Greeted and escorted visitors

Maintained calendar and scheduled meetings

Processed travel orders and travel vouchers

Created and assigned taskers to appropriate staff members

Created and edited correspondence and documents

Prepared weekly status reports and briefings

Department of State – Cyber Security Division

Assisted Director

Maintained calendar and scheduled meetings

Reserved conference rooms/set up conferences

Prepared agendas/itineraries/meeting materials

Processed travel orders and travel vouchers

Took care of in/out processing of employees

Took care of timekeeping

Department of Homeland Security – Cyber Security Division

Assisted Director

Maintained calendar and scheduled meetings

Processed travel orders and travel vouchers

Michael Baker International Corporation 7/2016-8/2017

Department of State, Arlington, VA

Sr. Administrative Assistant – To Deputy Chief, Major Events Dept.

Reason for Leaving: Contract ended

Served as gatekeeper to the Deputy

Responded to emails and correspondence

Handled heavy calendar management

Assisted with event preparations

Prepared briefings and presentations needed for monthly departmental meetings

Uploaded/retrieved documents and track taskers on Sharepoint

Prepared weekly WAR reports

Took care of timekeeping

Took care of in/out processing of employees

Substituted for Office Manager when she was on leave

-2-

Various Contract Agencies 4/2014-6/2016

Sr. Administrative Assistant

Reason for Leaving: Obtained longer contract position

Provided administrative support for short term contracts for various DoD agencies

Department of State - Finance Dept.

Processed expense vouchers

Created and edited financial spreadsheets

Department of Homeland Security – Human Resource Dept.

Took care of HR inquiries

Prepared HR reports such as Time and Attendance and Vacancy

Prepared evaluations for personnel

Took care of in/out processing of employees

Monitored employee’s training

Arrowpoint Corporation 4/2013-3/2014

Army National Guard Bureau, Arlington, VA

Sr. Administrative Assistant – Two Branch Chiefs, Aviation Systems and

Programs Integration

Reason for Leaving: Personal

Maintained calendar and scheduled meetings

Created and assigned taskers to appropriate staff member

Processed travel orders and expense reports

Took care of timekeeping

Created and updated Standard Operation Procedure (SOP) for administrative procedures

Information International Associates 6/2007-3/2013

U.S. Army, Engineering Research and Development Center, Alexandria, VA

Executive Assistant – To the Assistant Director for Plans and Programs and Executive Office

Reason for Leaving: Contract ended

Responded to emails and correspondence

Maintained calendar and scheduled meetings

Arranged domestic and international travel

Coordinated meetings and activities

Prepared meeting agendas and minutes

Prepared briefings and presentations needed for monthly departmental meetings

Proofread all written documents for accuracy and consistency

Processed travel orders and expense reports

Had HR duties of timekeeping; processing personnel evaluations; monitoring sick and leave requests; keeping track of employee’s training

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