Document Controller
Resume:
J E A N C H L O E O . R A M O S
Dubai, United Arab Emirates +971********* adbqe0@r.postjobfree.com
Document Controller
Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as Document Controller.
Excel in resolving employer/employees challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer/consultants satisfaction and the bottom line. Key Skills and Competencies
Quality Management
ISO 9001:2015
Project Documentation
Regulatory requirements
Quality Control Analysis
Record & Document Management
Organized and detailed oriented
Decision making skills
Strong work ethics and standards
Computer literacy (MS Office)
Time Management
Analytical and Critical thinking
Can work under minimum
supervision
Aconex, SAP, Oracle, EMDS
Work Experience
Muhhibbah Engineering Philippines Corporation, Pasig, Philippines April 15, 2019 to Oct 31, 2019 Document controller – MRT 7 Project
Ensure Document Management accordingly comply with established procedures or standards.
Process and log incoming/outgoing documentation and letters on daily basis
Summarized documents status and ageing documents on weekly report.
Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and Shared file storage.
Coordinate with Departmental Managers regarding the draft letters, and distribute incoming documents from clients and sub-contractors.
Transmitted documents, organized revisions and tracked changes.
Managed file archival and information retrievals. VISIONARCH – Visionary Architecture, Inc. Tektite, Pasig, Philippines November 2016 to March 2019 Document controller/ Admin Officer
Assisted QMS/ Project Team, Admin Department, Marketing & Business Development.
Project involvement Commercial (Ayala Malls Feliz, South Park, Capitol Central) & Residential (3 Torre Lorenzo, Larossa)
Updating of the QMS-related documents (QMS Quality Manual, System Procedures Manual and Operational Procedures Manual) based on the approved requests for revisions by concerned functions in both the master hard copy and the uploaded documents in the designated company intranet.
Maintained records – keeping systems, especially for confidential files such as, project contracts, incoming and outgoing transmittals (General documents, RFI, RFA & SRF), Project Managers’ file (Proposals, Consultants contracts, project progress monitoring).
Managing and monitoring documentation flow for both electronic and hard copy.
(Documents numbering, formats, issuance, review, dispatch, recording and archiving)
Process incoming documentation – Transmittal IN (registration in the Log sheet monitoring, internal distribution, archiving)
Process outgoing documentation – Transmittal OUT (transmit to Client and Suppliers/3rd parties)
Makes sure that controlled copies of incoming /outgoing documents and drawings are distributed internally and externally ( Project team, Clients and Suppliers)
Ensure all documentation are correctly identified, distributed and filed/stored
Communicate with Project Teams to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
Ensuring the use of standardized forms and templates according to ISO standards and company policy/ procedures.
Uploaded company procedures and policies to EDMS, routing for approval and training.
Travel Management - Arrange the flight and hotel accommodations of the executive and architects.
Expenses management - expense recording for the specific project.
Vendor Management - Prepares and collate company documents for vendor registration/ applications. GULF COMMERCIAL GROUP INTERIORS, Dubai, U.A.E March 2007 to March 2014 Document Services Controller (Design & Project Dept.), 2009 to 2014 General Admin 2007 to 2009
Assisted Design and Project Department, Admin & Finance Department Design & Project Department:
Projects involvement Abu Dhabi Judicial Department -AUH, Abu Dhabi Educational Council (ADEC Headquarters Office) Ground to 9th Floor - AUH, Zonescorp, Burjside Boulevard Tower- Damac (Ground & 6th Floor DXB)
Prepares and submits Request for Information, Drawing, Materials, Correspondence, Forms and Transmittals using any available system to the Project/Design Department.
Performs effective and efficient document control processes.
Ensures all documentation is up to date and easily retrievable, appropriately filed and indexed, and advises on any necessary improvement to existing systems.
Performs document filing system in various format, in print and electronic, ensuring that document is filled according to the established system.
Ensures activities of incoming and outgoing documents are recorded with transmittal issued and are acknowledged properly.
Collaborated across departments and levels of management to gain consensus on procedural documentation.
Oversaw creation, routing and data input of ISO documents.
Created project control documentation to support needs of each projects.
Scanned, filed and transmitted various documents and adhered to digital filing procedures.
Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
Coordinated document exchange between departments, contractors, suppliers and customers.
Managed file archival and information retrievals.
Completed transmittal logs and stored in files for specified durations.
Prepared digital files, physical documents and work requests in compliance with company guidelines. Education
CENTRO ESCOLAR UNIVERSITY, Mendiola Manila, Philippines 2002 to 2006 Bachelor of Science in Business Administration, Major in Finance Tulay na Lupa National High School, Labo, Camarines Norte, Philippines 1998 to 2002 Tulay na Lupa Elementary School, Labo, Camarines Norte, Philippines 1992 to 1998 Character Reference
Mr. Wael Hamade
General Manager
Crystal Cube Interior
Decoration LLC
Ar. Delano Marzo
Director of Project Management
Visionary Architecture, Inc.
Engr. Jenilyn C. Apat
Planning & Procurement Manager
First Creative Décor Cont. A & T LLC
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